The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are seeking to fill the position of Logistics Officer (Fleet & Workshop Management) at P4 level, based in our Country Office in Khartoum, Sudan.
Reporting to the Head of Logistics in Khartoum, Sudan and in co-ordination with the Global Fleet Support Unit in our Headquarters in Rome, Italy, the Logistics Officer/Fleet will be responsible for the overall management and oversight of all fleet and workshops management activities, in accordance with the established procedures, Special Operating Procedures (SOPs), normative guidelines as set in the Logistics Fleet Manual. The Logistics Officer will be responsible for the following key duties:
- Design strategies and manage the logistics fleet and workshop operation to achieve maximum utilisation and serviceability, by optimizing vehicles routing and scheduling;
- Manage the full cycle of project implementation;
- Forecast and manage the fleet operational budget (DSC/LTSH) and report regularly on the budget consumption against the projected;
- Strategically allocate and position the fleet transport capacity in line with the programmed objectives and priorities;
- Follow the security, social and political situation in the region and advise Head of Logistics on timely reallocation and prepositioning of the fleet technical and operational assets;
- Negotiate the access on main corridors and coordinate with UNAMID and the government of Sudan convoys escort provision;
- Optimize the fleet capacity to achieve cost efficient transport and technical operation;
- Ensure the fleet availability and preparedness for emergency responses;
- Analyse and report on the fleet cost rate through daily and quarterly reports;
- Implement and manage the Fleet Management System (FMS) – “FleetWave”, and ensure that relevant staff are trained;
- Technically manage the existing geographical positioning system, for both logistics heavy and administration light vehicles fleets;
- Assist the security unit and the management with the use of the GPS vehicles tracking when needed;
- Facilitate logistics with tracking and reporting on the position of the commercially contracted fleets;
- Ensure that all reports and information related to fleet management are produced accurately on a timely basis;
- Technically supervise and manage WFP fleet and workshop staff, supervisors and outsourced service providers in Khartoum, El Obeid, Ed Damazine, El Fasher;
- Manage the fleet supply chain: forecast and prepare orders for spare parts, tires and materials required for the operation and ensure that all data related to stocks are captured in FMS-FleetWave;
- Ensure that the quality and quantity of the supply of fuel, oil and lubricants are in accordance with set standards;
- Ensure that all repairs and maintenance performed to vehicles and other equipment are done in accordance with the established standards to achieve maximum reliability with minimum downtime;
- Ensure that workshop supervisors and supply chain specialists are utilising full capabilities of FMS-FleetWave for workshop and stock management;
- Ensure that all workshops are equipped with adapted tools and equipment and that the workshop infrastructure meets minimum health, safety and security standards, together with considerations for environmental needs;
- Implement best practices and ensure that Key Performance Indicators are maintained with set parameters;
- Maintain an updated shortlist of service providers and ensure timely renewal of contracts and insurance policies;
- Continuously collect and collate valuable data and information related to improvements required for standardisation and development purposes of Fleet Management;
- Assist the management with the Administration Unit light vehicles fleet utilization analyses, propose the strategic assets and operational optimisation;
- Analyse the fleets assets, manage the technical vehicles inspection, and advise the management on the vehicles procurement/write-off;
- Travel regularly and perform any other duties as requested.
Qualifications & Experience Required
Education:
- University degree, preferably at the advanced level, in Business Administration, Engineering (preferably Mechanical Engineering), Economics (preferably Transport Economics), or other fields related to surface transport;
Experience:
- At least 8 years (3 of which international) of postgraduate progressively responsible professional experience related to fleet and workshop management in commercial or government transportation and ancillary sectors with at least 2 years of managerial experience in surface transport;
- Strong experience in managing truck fleets and workshops, of at least 50 units;
- Experience in project management, preferably in the humanitarian sector;
- Experience working in the Department of Peacekeeping Operations (DPKO) or in the military would be an asset.
Technical Skills & Knowledge:
- Strong knowledge of fleet management, supply chain and transport tracking systems;
- International experience in working with advanced Fleet Management systems and Supply Chain systems;
- Highly numerate with an innate ability to analyse and interpret data quickly, and recommend improvements;
- Strong quantitative and qualitative analytical skills with ability to produce statistics and analyses by Excel.
Competencies:
- Strong communication and writing skills with ability to draft clear and concise reports;
- Good time management and demonstrated ability to establish priorities and to plan, coordinate and monitor own work plan and those under supervision;
- Good interpersonal skills with ability to deal patiently and tactfully with people of different national and cultural backgrounds;
- Ability to gain the assistance and collaboration of others in a team endeavour through demonstrated technical leadership;
- Ability to analyse data, draw conclusions and recommend a course of action;
- Strong action management skills including ability to manage project in the most cost efficient manner;
- Self-motivated and able to work with a high degree of autonomy;
- Flexibility and ability in working with deadlines under stressful conditions.
Language:
- Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages).
How to apply:
Step 1: Register and create your online CV.
Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.
NOTE: You must complete Step 1 and 2 in order for your application to be considered for this vacancy.
Deadline for applications:15 October 2014
