Finance Assistant GL-4

Employer: United Nations Support Mission in Libya (UNSMIL)
Job Required: United Nations Support Mission in Libya (UNSMIL) (Finance Assistant GL-4)
Gender: Any

Job Opening for Finance Assistant GL-4

UNSMIL – GL4-16/2014(Open for 15 days)

Title: Finance Assistant

Level: GL-4

Post #: MIL1151335

Duty Station: Tripoli

Section: Finance Section

Date of Issue: 31 October 2014

Deadline for applications: 14 November 2014

For Libyan Nationals ONLY

Job Description

Responsibilities: Under the overall guidance of the Chief Finance Officer and direct supervision of the Finance Officer, the Finance Assistant will be responsible for the following duties:

· Process in a timely manner monthly fees and any associated payments for locally-recruited consultants and individual contractors;

· Ensure that proper documentation of payment instructions are forwarded to the Cashier’s Office for further processing;

· Prepare disbursement/journal vouchers to record any payments/adjustments necessary to the UNSMIL personnel’s accounts;

· Review the accounts of UNSMIL personnel who are checking out to ensure that proper amounts are withheld while the remaining payments are made in a timely manner;

· Ensure that necessary certifications and approvals are obtained from the respective certifying and approving officers before disbursements are made;

· Maintain up to date records on staff advances that are recoverable and undertake the necessary follow-up or any other recovery action as needed;

· Liaise with Human Resources Section with regard to adjustments that are needed to ensure accurate payments to UNSMIL personnel, and with other Sections to follow up whether goods are provided, services are rendered and recoveries are required before any payments are made;

· Coordinate with relevant internal sections/units and external parties (such as banks and vendors) to ensure timely processing of payments;

· Review and reconcile accounts payable and receivable at least on a monthly basis to ensure that timely action is taken;

· Prepare and record financial data in SAP for review and approval of an approving officer in accordance with the Financial Regulations and Rules of the United Nations, policies and guidelines;

· Acknowledge and respond to any financial queries from UNSMIL personnel and external parties within a reasonable time based on ;

· Compute claims and entitlements of UNSMIL personnel and raise vouchers in a timely manner as directed by the Finance Officer;

· Promptly notify payees of status of payments and recoveries;

· Promptly and properly file, archive and maintain any documentation (in either conventional or electronic form) as required

General:

· Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

· Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters.

· Maintain and keep up-to-date files.

· Perform any other related duties as assigned by the Finance Officer.

Work implies frequent interaction with the following:

Budget, Finance, Human Resources, Self-Accounting Units and Administrative Officers in the Secretariat and in the field.

Results Expected:

Work with minimal amount of supervision; independently provide accurate reports and timely support to the Finance Officer in the area of related responsibilities as determined by the Finance Officer, Chief Finance Officer and Chief of Mission Support in all financial areas and other related duties as assigned.

Competencies:

Professionalism:

Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Qualifications

Education: High school diploma or equivalent with certificate/diploma in accounting or finance. University degree in finance or accounting is an asset.

Experience: A minimum of four (4) years of work experience in finance, budget, accounting, administrative services or related area.

Language: Fluency in spoken and written English and Arabic.

Other: Good computer skills, including hands on experience in computerized accounting systems and related software (such as SAP). Proficiency in various spreadsheets and word processing applications. Knowledge of UN Regulations and Rules including the financial modules and applications as they relate to accounting procedures.

Women candidates are strongly encouraged to apply to the mentioned position

HOW TO APPLY:

STEP 1: Interested applicants should submit the following documents: The United Nations Personal History Form (P11); Copy of High school/secondary diploma; Copy of academic certificate(s); Copy of birth certificate or national passport; Three (3) letters of reference from former employers or academic instructors

STEP 2: Qualified candidate MUST submit his/her application with all the documents listed in STEP 1 by e-mail to unsmil-hrstaffing@un.orgcopy to divinep@un.org and MUST include only the JO No. in the subject line of their e-mail (e.g. UNSMIL-GL-4-16/2014).

Additional information

Due to the high volume of applications received, ONLY those applicants who are short-listed will be notified. Incomplete applications or applications received after the deadline will not be considered.

The necessity for ensuring the highest standards of efficiency, competence and integrity remain the paramount considerations in the employment of personnel. To ensure fairness and transparency, selection will be made on a competitive basis through a selection panel.

Email: unsmil-hrstaffing@un.org