As a member of PCI’s in-country emergency response team, the Commodity & Logistics Advisor will be responsible for managing all food and non-food commodity distribution activities including coordination with key project staff, ensuring proper controls are in place, and commodity management policies and regulations are followed. The Commodity & Logistics Advisor will direct activities of subordinate commodities/logistics officers. The Commodity & Logistics Advisor will also oversee and ensure performance and compliance of sub-awardees’ logistics activities.
Key Duties & Responsibilities:
Responsibility Area: Commodity and Logistics Management
• Manage the supply chain process making sure that supplies are properly accounted for, transported on schedule, and are properly received and distributed
• Proactively track all medical supplies, equipment, food, and materials throughout the entire supply chain process and keep staff up to date on the pipeline information
• Engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to safeguard proper cargo management at all points of the supply chain
• Direct the day-to-day warehouse operations, including reporting and monitoring staff capacity, stock piles, available space and equipment, and reporting on all activities
• Train and supervise national staff on all proper logistical support and operational activities
• Work alongside and build relationships with third party suppliers
• Ensure that a PCI staff is always represented at any transfer point of supplies; freight pickups, cargo transfers, packaging, unpacking and distribution
• Ensure that all sub-awardee or contracted logistics operations are performing to signed agreements, and are compliant with all relevant rules and regulations, including donor requirements, host country laws and PCI policies
Responsibility Area: Commodity and Logistics Management
• Manage the supply chain process making sure that supplies are properly accounted for, transported on schedule, and are properly received and distributed
• Proactively track all medical supplies, equipment, food, and materials throughout the entire supply chain process and keep staff up to date on the pipeline information
• Engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to safeguard proper cargo management at all points of the supply chain
• Direct the day-to-day warehouse operations, including reporting and monitoring staff capacity, stock piles, available space and equipment, and reporting on all activities
• Train and supervise national staff on all proper logistical support and operational activities
• Work alongside and build relationships with third party suppliers
• Ensure that a PCI staff is always represented at any transfer point of supplies; freight pickups, cargo transfers, packaging, unpacking and distribution
• Ensure that all sub-awardee or contracted logistics operations are performing to signed agreements, and are compliant with all relevant rules and regulations, including donor requirements, host country laws and PCI policies
Responsibility Area: Representation
• Attend coordination meetings which are relevant to commodity and logistic responses, policies, and practices
• Represent the organization at task force meetings, assessment missions, coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct, ethics, values and stand-point with regard to internal and external actors
• Attend coordination meetings which are relevant to commodity and logistic responses, policies, and practices
• Represent the organization at task force meetings, assessment missions, coordination meetings, UN coordination meetings, INGO coordination meetings as appropriate
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct, ethics, values and stand-point with regard to internal and external actors
Responsibility Area: Reporting
• Writes, reviews edits and finalizes donor and other reports related to food and non-food commodity distribution
• Writes, reviews edits and finalizes donor and other reports related to food and non-food commodity distribution
Responsibility Area: Safety & Security
• Provide support for ongoing PCI safety and security protocols, with specific responsibility for ensuring the application of those protocols to PCI’s logistics operations
• Participate in PCI’s innovation efforts
• Other duties as assigned
• Provide support for ongoing PCI safety and security protocols, with specific responsibility for ensuring the application of those protocols to PCI’s logistics operations
• Participate in PCI’s innovation efforts
• Other duties as assigned
Position Parameters/Special Responsibilities Required:
• This position will require long hours in often difficult field conditions
• Six month commitment required
• This position will require long hours in often difficult field conditions
• Six month commitment required
Required Qualifications:
• Bachelor's degree and 4+ years of similar work experience, or master's degree and 2+ years of similar work experience
• Experience in supply chain management (needs assessment, order management, purchasing, stock management, and freight management) for emergency non-food items
• Experience with food commodity management, in both emergency and non-emergency settings, including both Title II and World Food Program rules and regulations
• Warehouse management experience
• Experience in budget support and providing timely, complete, and accurate reporting
• Knowledge of donor compliance and procedure requirements, specifically OFDA and Food for Peace
• Training skills and experience in building national staff capacity in supply chain management.
• Familiar with international humanitarian operations, coordination structures, and the mandates of donors, in particular OFDA and Food for Peace, UN agencies, and other NGOs
• Profound cross-cultural awareness and insight into community mobilization for health care
• Able to exercise sound judgment and make decisions independently
• Extremely flexible; able to cope with stressful situations and frustrations
• Able to relate to and motivate local staff effectively
• Creative; able to work with limited resources
• Strong decision-making skills
• Team player and strong communication skills, both oral and written
• Experience working in Liberia a plus
• Proficient in computer applications, especially MS Word and MS Excel, MS PowerPoint a plus
• A passion for the mission and values of PCI
• Bachelor's degree and 4+ years of similar work experience, or master's degree and 2+ years of similar work experience
• Experience in supply chain management (needs assessment, order management, purchasing, stock management, and freight management) for emergency non-food items
• Experience with food commodity management, in both emergency and non-emergency settings, including both Title II and World Food Program rules and regulations
• Warehouse management experience
• Experience in budget support and providing timely, complete, and accurate reporting
• Knowledge of donor compliance and procedure requirements, specifically OFDA and Food for Peace
• Training skills and experience in building national staff capacity in supply chain management.
• Familiar with international humanitarian operations, coordination structures, and the mandates of donors, in particular OFDA and Food for Peace, UN agencies, and other NGOs
• Profound cross-cultural awareness and insight into community mobilization for health care
• Able to exercise sound judgment and make decisions independently
• Extremely flexible; able to cope with stressful situations and frustrations
• Able to relate to and motivate local staff effectively
• Creative; able to work with limited resources
• Strong decision-making skills
• Team player and strong communication skills, both oral and written
• Experience working in Liberia a plus
• Proficient in computer applications, especially MS Word and MS Excel, MS PowerPoint a plus
• A passion for the mission and values of PCI
HOW TO APPLY:
Email glugue@pciglobal.org
