"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."
-Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
EGPAF began supporting scale-up of critical prevention of mother-to-child transmission (PMTCT) of HIV services in Cameroon in February of 2000. Working in collaboration with its main implementing partner, the Cameroon Baptist Convention Health Services (CBCHS), EGPAF supports PMTCT services and pediatric HIV care and treatment in three of the ten regions in Cameroon. Now in its second decade of working Cameroon, the Foundation is establishing a country office in Yaoundé and a satellite office in Douala. The program is funded through CDC and UNTIAID, and is responsible for comprehensive mother and neonatal child health services including the prevention of mother to child transmission of HIV and Care and Treatment of HIV in 10 regions.
SUMMARY:
This is a senior management position reporting to the Country Director and serving as part of the Senior Management Team.
In order to support the attainment of the Foundation’s overall goal of the virtual elimination of pediatric HIV and AIDS, this position effectively and efficiently oversees the implementation and management of all operational systems and functions necessary for the Foundation’s programmatic activities – namely the departments for accounting & finance, sub-award management, procurement and logistics, human resources, information technology, administration and compliance & audit.
In addition, the incumbent participates in the Foundation’s network of senior operations officials across Africa and in the U.S. to learn and share best practices and innovations and communicates routinely with the Foundation’s headquarters in Washington, DC to prevent and resolve problems and enhance operational support to programs in the field.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Member of Senior Management Team
- Provide leadership to and supervision of operations departments
- Be the voice of operations on the Senior Management Team to ensure decisions are made with operational processes and policies in mind.
Accounting & Finance
- Ensures that all uses of the Foundation’s funds are properly prepared, reviewed, approved, and documented, in line with all appropriate policies, procedures, authority levels, and local laws, and ensures that this information is properly entered into the accounting system;
- Oversees the month-end close and payroll processes;
- Provides and analyzes accounting data and reports;
- Manages overall cash needs and forecasts of the country program.
- Leads budget development process and developing systems to ensure activities are implemented in line with approved budgets;
- Generates, analyzes, and reviews financial reports and data, and monitors burn rates.
Sub-Award Management
- Oversees management of sub-agreements with partners;
- Provide technical assistance to build the operational capacity of these partners and implement systems to monitor the operational management and performance of these partners;
Procurement and Logistics
- Oversees all processes for the procurement of all goods and services to be purchased, following Foundation’s policies and procedures and U.S. Government rules and regulations as applicable;
- Ensures all procurement activities are properly documented and all appropriate pre-approvals are obtained;
- Oversees the functioning of an inventory system of all Foundation property and equipment, ensures vehicles are properly maintained, processes tax exemptions as applicable
- Provides logistical support for the office, ensuring that all staff can perform their necessary duties.
Human Resources
- Oversees the implementation of the performance management and compensation systems;
- Ensures up-to-date employee contracts, personnel files, and all other applicable documentation for the HR function;
- Oversees the recruitment process, management of leave, staff development, and training, as well as the regular review of the country’s Staff Handbook, job descriptions, and the accurate and timely submission of all HR reports;
- Ensures an accurate and up-to-date Business Continuity Plan is in place, as well as on-boarding and exiting procedures for all staff;
- Oversees work visa application and renewal processes.
Information Technology
- Ensures all appropriate IT equipment and infrastructure is in place, well-maintained, safeguarded, and properly functioning with minimal downtime, and that staff are properly trained on all IT-related systems, policies, and procedures.
Administration
- Oversees the general maintenance, security, and use of the Foundation’s office premise(s), equipment, and supplies and ensures that appropriate procedures are in place for receiving visitors and external phone calls.
Compliance & Audit
- Ensures that a “culture of compliance” is adopted in accordance to all Donor, Foundation, and In-Country policies and procedures (including all applicable local laws) by providing clear guidance to all staff, maintaining up-to-date knowledge of all applicable rules and regulations, and developing and monitoring systems to ensure all activities are implemented and documented in accordance with these policies.
- Takes the lead in preparing for and facilitating the auditing activities of the Foundation’s internal auditor, as well as any operational review on behalf of a donor, external auditor, or in-country governmental organization. This position proactively takes the lead in addressing any issues identified.
KNOWLEDGE, SKILLS, ABILITIES
- Proven people management and communication skills;
- Ability to plan and monitor accomplishment of outcomes and key tasks Strong conceptual and analytical skills;
- Strong problem solving, organizational skills, multitasking and time management skills with ability to work to tight deadlines;
- Experience with major foreign donors, preferably USAID and/or CDC
- Excellent oral and written communication skills in English
REQUIRED QUALIFICATIONS:
- Minimum 8-10 years relevant experience required;
- Advanced degree in Business Administration, Management, or any other relevant field
HOW TO APPLY:
To apply, please upload your CV and application athttp://chj.tbe.taleo.net/chj05/ats/careers/requisition.jsp?org=PEDAIDS&c...
