Position Title : Resource Management Officer
Duty Station : Djibouti, Djibouti
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 14 February 2017
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the direct supervision of the Chief of Mission in Djibouti and in close coordination with Regional Resource Management Officer in RO Nairobi, the Department of Resource Management at Headquarters (HQs), the Administrative Centres in Manila and Panama, the successful candidate will be responsible and accountable for monitoring the budgetary, financial, human resources and administrative functions of the Mission.
Core Functions / Responsibilities:
- Provide administrative support to Chief of Mission in monitoring and overseeing the financial management for all activities in Djibouti including the oversight of financial expenditure and accountability.
- Undertake the financial analysis and interpret reports of all projects in IOM Djibouti.
- Prepare donor financial reports in accordance with IOM regulations and established procedures in close coordination with the CoM as well as relevant units in HQs or Regional Office in Nairobi.
- Oversee the preparation of cash flows according to activities in the Mission and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
- Coordinate the preparation of the annual budget for the Mission, monitor budget control and report variances between budget and actual expenditures, and assist in the preparation of budgets for new programmes.
- Check payroll versus budgets and ensure that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
- Oversee the procurement processes, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management
- Responsible for training national staff in the areas of administration and finance.
- Work closely with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
- Liaise with relevant units at HQs and Regional Office in Nairobi with regards to the financial activities of the Mission.
- In close coordination with the COM, conduct regular monitoring and supervise the sub-office Finance and Administrative activities and related staff.
- Review and monitor the Human Resources Management function in the mission in accordance with the Organization’s policies, procedures and practices and in light of project activities in the mission.
- Supervise the maintenance of an up-to-date inventory system, which ensures that all assets are reflected on inventory sheets.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Experience with internal control assessment, internal audit and/or external audit;
• Experience in preparing clear and concise reports;
• Experience working with international institutions;
• Knowledge of IOM’s regulations, policies and procedures;
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP an advantage;
• Knowledge of IOM accounting systems, software and procedures an advantage.
Languages
Fluency in English and French is required.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 February 2017 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 01.02.2017 to 14.02.2017
Requisition: VN 2017/38 (P) - Resource Management Officer (P2) - Djibouti City, Djibouti (54958329) Released
Posting: Posting NC54958365 (54958365) Released
