Finance Assistant GL-6

Employer: United Nations Support Mission in Libya (UNSMIL)
Job Required: United Nations Support Mission in Libya (UNSMIL) (Finance Assistant GL-6)
Gender: Any

Job Opening for Finance Assistant GL-6

UNSMIL – GL6-15/2014(Open for 15 days)

Title: Finance Assistant

Level: GL-6

Post #: MIL1301549

Duty Station: Tripoli

Section: Finance Section

Date of Issue: 30 October 2014

Deadline for applications: 13 November 2014

For Libyan Nationals ONLY

Job Description

Responsibilities: Under the overall guidance of the Chief Finance Officer and direct supervision of the Finance Officer, the Finance Assistant will be responsible for the following duties:

• Process in a timely manner monthly fees and any associated payments for locally-recruited consultants and individual contractors;

• Ensure that proper documentation of payment instructions are forwarded to the Cashier’s Office for further processing;

• Prepare disbursement/adjustment vouchers to record any payment/adjustment necessary to the staff and personnel’s accounts;

• Review the accounts of staff and other personnel who are checking out to ensure that proper amounts are withheld while the remaining payments are made in a timely manner;

• Ensure that necessary certifications and approvals are obtained from the respective certifying and approving officers before disbursements are made;

• Maintain up to date records on staff advances that are recoverable and undertake the necessary follow-up or any other recovery action as needed;

· Liaise with Human Resources Section with regard to adjustments that are needed to ensure accurate payments to UNSMIL personnel, and with other Sections to follow up whether goods are provided, services are rendered and recoveries are required before any payments are made;

· Coordinate with relevant internal sections and units and external parties (such as banks and vendors) to ensure timely processing of payments;

· Review and reconcile accounts payable and receivable at least on a monthly basis to ensure that timely action is taken;

· Prepare and record financial data in SAP for review and approval of an approving officer in accordance with the Financial Regulations and Rules of the United Nations, policies and guidelines of the United Nations;

· Provide guidance and training to other junior national staff as required under the direct supervision of the Finance Officer (a first reporting officer).

· Interact with relevant sections and units to ensure the timeliness and accuracy of information for prompt recording of financial transactions;

· Provide finance related advice/services to newly recruited UNSMIL personnel;

· Acknowledge and respond to any financial queries from UNSMIL personnel and third parties within a reasonable time;

· Compute staff claims and entitlements and raise vouchers in a timely manner as directed by Finance Officer;

· Promptly notify payees of status of payments and recoveries; and

· Properly file and archive documentation as required.

General:

· Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

· Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters.

· Maintain and keep up-to-date files.

· May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.

· Perform any other related duties as assigned.

Work implies frequent interaction with the following:

Budget, Accounting, Finance and administrative officers in the Secretariat and in the field.

Results Expected:

Work with minimal amount of supervision; independently provide accurate reports and timely support to Finance Officer in the area of related responsibilities as determined by Finance Officer, Chief Finance Officer and Chief of Mission Support in all financial areas and other related duties as assigned.

Competencies:

Professionalism: Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Qualifications

Education: High school diploma or equivalent with certificate/diploma in accounting or finance. University degree in finance or accounting is an asset.

Experience: A minimum of seven (7) years of work experience in finance, budget, accounting, administrative services or related area.

Language: Fluency in spoken and written English and Arabic.

Women candidates are strongly encouraged to apply to the mentioned position

HOW TO APPLY:

STEP 1: Interested applicants should submit the following documents: The United Nations Personal History Form (P11); Copy of High school/secondary diploma; Copy of academic certificate(s); Copy of birth certificate or national passport; Three (3) letters of reference from former employers or academic instructors

STEP 2: Qualified candidate MUST submit his/her application with all the documents listed in STEP 1 by e-mail to unsmil-hrstaffing@un.orgcopy to divinep@un.org and MUST include only the JO No. in the subject line of their e-mail (e.g. UNSMIL-GL-6-15/2014).

Additional information

Due to the high volume of applications received, ONLY those applicants who are short-listed will be notified. Incomplete applications or applications received after the deadline will not be considered.

The necessity for ensuring the highest standards of efficiency, competence and integrity remain the paramount considerations in the employment of personnel. To ensure fairness and transparency, selection will be made on a competitive basis through a selection panel.

Email: unsmil-hrstaffing@un.org