Human Resources Policy Specialist, Geneva

Position Title : Human Resources Policy Specialist

Duty Station : Geneva, Switzerland

Classification : General Service, Grade G7

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : April 21, 2015

Reference Code : VN2015/04(GS)-INT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Switzerland or within commuting distance in neighbouring France will be considered. Introduction: With a workforce of more than 8,500 staff worldwide, the Human Resources Management Division plays a vital role in meeting organizational needs and securing both operational flexibility and institutional consistency, with challenges resulting from a decentralized structure and funding shortages. IOM has a long-standing and extensive working IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states.

Qualified applicants from the following countries will be favorably considered: Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen

Applications from qualified female candidates are especially encouraged. relationship with the United Nations (UN) at several levels including observer status in the UN General Assembly (GA), and follows the UN Staff Regulations and Rules and GA decisions where practical and possible.

Context

Under the direct supervision of the Chief, HR Policy and Advisory Services and in coordination with the Human Resources Policy Officer, the successful candidate will be accountable and responsible for business analysis of HR policies and rules and the support of their configuration in the Organization's SAP-based enterprise resource planning (ERP) system - PRISM. S/he will also provide advice to offices in consistent implementation of Staff Regulations and Rules. S/he will also be responsible for monitoring and coordinating different administrative processes and for undertaking financial calculations.

Core Functions / Responsibilities

• Analyse cases in support of decision-making processes such as requests for exceptions, grievances etc. Respond to complex HR queries from colleagues in the Administrative Centres in Manila (MAC) and Panama (PAC). Review reports generated by Manila Human Resources Operations (MHRO) and Field Personnel Support Unit (FPSU) to ensure alignment with HR policies.
• Calculate entitlements and costs related to financial issues such as settlements.
• Coordinate ad hoc administrative actions (e.g.: 'Emergency Leave'). Draft, coordinate and issue Notification of Changes for Staff in the Professional category and the General Service category in Switzerland.
• Assist with liaising with the Swiss Mission in relation to the issuance of 'Cartes de Légitimations' and related documents. Provide support to staff with administrative procedures in relation to hiring of household employees. Issue work attestations for staff assigned at Headquarters.
• Develop and update HR forms and administrative manuals for the use of IOM HR Administrators.
• Carry out analysis of internal audit reports and provide inputs on required actions.
• Coordinate Job Information Questionnaire (JIQ) processes of staff in the Professional category worldwide and of staff in the General Service category at HQs. Classify positions as requested.
• Support configuration of SAP/PRISM Personnel Administration, Payroll, Organizational Management, Personal Development and Employee and Manager Self Service modules in line with IOM policies. Conduct business analysis of HR processes, developing and providing functional specifications to IT counterparts. Draft and update related SOPs. Act as a focal point for HR-PRISM related issues.
• Perform such other duties as may be assigned.

Required Competencies

Behavioural

• Takes responsibility and manages constructive criticism;
• Works effectively with all clients and stakeholders;
• Promotes continuous learning; communicates clearly;
• Takes initiative and drives high levels of performance management;
• Plans work, anticipates risks, and sets goals within area of responsibility;
• Displays mastery of subject matter;
• Contributes to a collegial team environment;
• Creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA);
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
• Displays awareness of relevant technological solutions;
• Works with internal and external stakeholders to meet resource needs of IOM.

Technical

• Provides support in the delivery of HR solutions customized to the needs of IOM;
• Assists in adapting HR practices to the requirements of IOM to facilitate the achievement of strategic objectives;
• Anticipates and prepares response to changing HR/IT in relation to the evolution of HR policies.

Required Qualifications and Experience

Education

• University degree in Human Resources Management, Organizational Development, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with seven years of relevant experience.

Experience

• Experience in the field of Human Resources administration or management;
• Experience in implementing organizational change initiatives;
• Knowledge of administrative and management policies and practices.

Languages

• Fluency in English and French is required.
• Working knowledge of Spanish is an advantage.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by April 21, 2015 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period: From 07.04.2015 to 21.04.2015

Requisition: VN 2015/04 (GS) - Human Resources Policy Specialist (G7) - Geneva, Switzerland (54650089)

Released Posting: VN 2015/04 (GS) - Human Resources Policy Specialist (G7) - Geneva, Switzerland (54650090) Released