Finance & Admin Assistant/Office Clerk

Position: Assistant Administrative/ Office Clerk

Supervisor: Admin/Finance Officer

Job description:

The Assistant of Administrative and Finance Officer is responsible for:

1. Supervising and controlling the facility services such as telephone, internet, reception, security, housekeeping, etc;
2. Ensuring the office is a hospitable and welcoming place for visitors;
3. Regularly assessing the needs for purchase of stationeries, office upkeep products as per the requirements and keeping adequate stocks;
4. Researching specifications, collecting quotations and preparing supplier analysis (comparative tables) for procurement of goods and services according to AIRD regulations;
5. Ensuring the maintenance and optimization of Head Office IT infrastructure and systems;
6. Assist making travel, stay and immigration arrangements as required;
7. Assist planning the staff welfare programs & activities such as staff trainings, cultural programs, retreats, team buildings, etc;
8. Ensuring all documents are collected, kept and availed to relevant users according to the AIRD DMS system requirements;
9. Keeping up to date by-laws, regulations, rules and other critical documents of the Organization;
10. Ensuring the asset inventory is up to date according to AIRD regulations;
11. Keeping petty cash and cashbooks for all projects according to AIRD regulations;
12. Issuing cash payments for all projects according to AIRD regulations; and
13. Any other tasks as directed by Admin/Finance Officer

HOW TO APPLY:

Please send your CV to evelyn.n@airdinternational.org

Note: This position is for 3 months only