To manage the stores, transport and general logistics functions of the COSV office in Juba, in constant connection with the plans and needs of the field office in Ayod.
To undertake procurement initiatives in agreement with the Country Administrator and the Country Representative and based on project activity planning.
To control the Juba store according to COSV policy, running monthly stock checks and providing monthly reports.
To ensure that supplies are forwarded to project sites in a timely and cost-effective manner; and that sites are kept informed about pending deliveries and any delays to consignments.
To ensure that goods are received, unloaded, stored properly, and checked against procurement documents.
To ensure that all consignments leaving the country have appropriate export documents
To obtain competitive quotes relating to transport (air, road, river) and to liaise with transport suppliers.
To supervise the COSV driver and manage vehicles and movements, ensuring that vehicles are properly maintained.
To control fuel stock and the procurement of fuel, to prepare consumption data and to submit monthly fleet reports on time.
To ensure all documents and requisition forms are authorized according to COSV policy.
To undertake procurement initiatives in agreement with the Country Administrator and the Country Representative and based on project activity planning.
To control the Juba store according to COSV policy, running monthly stock checks and providing monthly reports.
To ensure that supplies are forwarded to project sites in a timely and cost-effective manner; and that sites are kept informed about pending deliveries and any delays to consignments.
To ensure that goods are received, unloaded, stored properly, and checked against procurement documents.
To ensure that all consignments leaving the country have appropriate export documents
To obtain competitive quotes relating to transport (air, road, river) and to liaise with transport suppliers.
To supervise the COSV driver and manage vehicles and movements, ensuring that vehicles are properly maintained.
To control fuel stock and the procurement of fuel, to prepare consumption data and to submit monthly fleet reports on time.
To ensure all documents and requisition forms are authorized according to COSV policy.
a) Tasks.
Vehicle Management
To maintain accurate control of vehicles: monitoring vehicle logbooks and provide monthly vehicle report to the Logistics Manager.
To control the use of fuel vouchers, to provide the administrative check and all supporting information before presenting them for final approval and subsequent payment.
To supervise the COSV driver and to ensure correct vehicle usage procedures as per ‘driver’s rules and regulations’ and COSV policy.
To plan and organise the daily office transport requirements.
To ensure that vehicle service intervals are closely monitored and that planned and unplanned maintenance is carried out as per manufacturer’s recommendations.
Stock Control
To liaise with suppliers to receive newly-procured goods into transit stores, and provide signed goods received notes for the procurement files.
To manage distribution of stock to project sites: liaise with project sites, prepare stock transfer documents; to ensure that the stock is in good working conditions; to organise transfers.
To maintain accurate control of vehicles: monitoring vehicle logbooks and provide monthly vehicle report to the Logistics Manager.
To control the use of fuel vouchers, to provide the administrative check and all supporting information before presenting them for final approval and subsequent payment.
To supervise the COSV driver and to ensure correct vehicle usage procedures as per ‘driver’s rules and regulations’ and COSV policy.
To plan and organise the daily office transport requirements.
To ensure that vehicle service intervals are closely monitored and that planned and unplanned maintenance is carried out as per manufacturer’s recommendations.
Stock Control
To liaise with suppliers to receive newly-procured goods into transit stores, and provide signed goods received notes for the procurement files.
To manage distribution of stock to project sites: liaise with project sites, prepare stock transfer documents; to ensure that the stock is in good working conditions; to organise transfers.
To maintain stock movement reports (SMR) of the COSV stores; to hold store keys in a secure manner; to carry out monthly stock-taking of all stock items, and to present the monthly stock report to the Country Administrator.
To ensure the cleanliness, hygiene, tidiness and safety of the storage system and space, in keeping with the required standards.
To prepare standard documentation for all items received and issued, such as stock movement reports, warehouse requisitions, bin cards, etc.
Freight
To liaise with project staff to ensure the timely dispatch of purchased items by appropriate means.
To request quotations from transport suppliers and to prepare all the paperwork required.
Manage the picking/packing of cargo, preparing packing lists, and completing accurate waybills.
To prepare documents for all payments related to transport, and ensure that this is authorized according to COSV policy.
To prepare standard COSV documentation for all items received and dispatched, such as stock movement reports, packing lists, waybills and GRNs
Communication
To establish and maintain effective working relationships with all project site staff (e-mail, telephone, radio communication, etc.).
To ensure effective working relationships with counterparts, and technical and service departments.
Various
To brief newly-hired personnel on COSV procedures related to transport and warehousing.
To be flexible and available for missions to the field for special support or supervision on given logistics issues.
Any other duty as may be required.
Requirements:
To ensure the cleanliness, hygiene, tidiness and safety of the storage system and space, in keeping with the required standards.
To prepare standard documentation for all items received and issued, such as stock movement reports, warehouse requisitions, bin cards, etc.
Freight
To liaise with project staff to ensure the timely dispatch of purchased items by appropriate means.
To request quotations from transport suppliers and to prepare all the paperwork required.
Manage the picking/packing of cargo, preparing packing lists, and completing accurate waybills.
To prepare documents for all payments related to transport, and ensure that this is authorized according to COSV policy.
To prepare standard COSV documentation for all items received and dispatched, such as stock movement reports, packing lists, waybills and GRNs
Communication
To establish and maintain effective working relationships with all project site staff (e-mail, telephone, radio communication, etc.).
To ensure effective working relationships with counterparts, and technical and service departments.
Various
To brief newly-hired personnel on COSV procedures related to transport and warehousing.
To be flexible and available for missions to the field for special support or supervision on given logistics issues.
Any other duty as may be required.
Requirements:
- South Sudanese national.
- Degree in Procurement & Supplies
- At least three years working experience.
- IT Literate
- Fluent in spoken and written English
- Knowledge of Arabic.
- Valid driving License.
Peoples Skills
- Team Player
- Organized
- Committed
- Willing to Travel
Female candidates are highly encouraged to apply
HOW TO APPLY:
Interested candidates who meet the above mentioned conditions should submit their application letter and CV listing three references and a phone number or other contact details by 29th January 2016, to:
COSV Administrator:
- Email to: cosv.logistic.juba@gmail.com indicating the Job Title in the Subject line.
Only the selected candidates, at the first phase of selection ( CV screening) will be contacted to attend the interview.
The information collected, during the recruitment process, is only for COSV internal use. The information shall be treated as confidential.
The information collected, during the recruitment process, is only for COSV internal use. The information shall be treated as confidential.