PROCUREMENT OFFICER

The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/16/HQ/ROST51 Title: EMERGENCY ROSTER - PROCUREMENT OFFICER Grade: P2 Contract type: Rosters Duration of contract:  Depends on operational needs	Date: 16 December 2016 Application Deadline: 6 January 2017 (19 day(s) until closing deadline) Currently accepting applications Duty Station:  Multiple duty stations, various   Organization unit: HQ Headquarters (HQ) / HQ/WHE WHO Health Emergencies Programme (HQ/WHE)
OBJECTIVES OF THE PROGRAMME : The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
Description of duties: Purpose of the Position: In the context of the WHO Health Emergencies Incident Management System (IMS), at the country level, the incumbent will support the procurement and delivery of supplies and services essentially needed for the efficient and speedy implementation of the WHO's outbreaks and health emergencies programme at the country level, in full compliance with WHO rules, the Standard Operating Procedures (SOPs) and within delegation of authority. Summary of Assigned Duties: During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme. 1. Support the procurement and contracting activities for WHO's incident management system at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM). 2. Review procurement requests received from the incident management team as well as other sub-offices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team. 3. Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures. 4. Track and update the suppliers' database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts. 5. Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services. 6. Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues. 7. Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions. 8. Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received. 9. Perform any other related incident-specific duties, as required by the functional supervisor.
REQUIRED QUALIFICATIONS
Education: Essential: A first university degree in pharmacy, business or public administration, procurement, logistics or a field related to purchasing, from a recognized university. Desirable: A relevant Master's degree or professional qualification in procurement from an accredited/ recognized institute. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Skills:  Functional Knowledge and Skills: 1. Thorough knowledge in supply operations and procurement services 2. Excellent organizational and analytical skills with the ability to coordinate activities and multitask. 3. Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy. Competencies: WHO global competencies model at: http://www.who.int/employment/WHO_competencies_EN.pdf 1. Ensure the effective use of resources 2. Communication 3. Moving forward in a changing environment 4. Respecting and promoting individual and cultural differences 5. Teamwork. Other Skills (e.g. IT): 1. Excellent knowledge of Microsoft Office applications. 2. Good general knowledge of enterprise resource planning systems. 3. Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs.
Experience: Essential: At least two years of relevant experience in procurement and contracting operations. Desirable: Experience in developing countries. Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.
Languages: Excellent knowledge of English or French (depending on the country of assignment). Working knowledge of another WHO official language would be an asset.
Additional Information: Grading of position will be determined on a case by case basis in the light of the scale of responsibilities in the country of assignment and the complexity of the operating environment. Only those applicants who are considered for deployment against a specific position will be contacted. As reference checks will be made through your current and previous employers at the point of shortlisting, please ensure that they are informed of the urgency to provide rapid feedback. Prior to deployment candidates must: - Hold a valid yellow fever vaccination certificate. - Complete the online UNDSS Basic II Security in the field training which is accessible through: https://training.dss.un.org/courses/v21/pages/dss_login_register.php This VN is for External Candidates. Salaries, allowances and benefits will be calculated based on the duty station and type of contract. Please visit the following websites for detailed information on working with WHO: http://www.who.int (To learn more about WHO's operations ) http://icsc.un.org Click on: Quick Links > Salary Scales > by date Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
This vacancy notice may be used to fill other similar positions at the same grade level.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.