Hospital Project Manager

POSITION TITLE: Hospital Project Manager**
DEPARTMENT OR COUNTRY PROGRAM:** South Sudan
RESPONSIBLE TO:County Coordinator Magwi/Kapoeta South
STATUS: Full Time
SUPERVISORY CAPACITY:Program and Operation Staff
DATE:1st May 2014

COUNTRY MISSION:

Since 1994 American Refugee Committee (ARC) has been operating in South Sudan which covers five states with programs and services reaching over 400,000 returnees, IDPs, refugees and host community members.
Currently, ARC implements programs in Primary Health Care and Gender Based Violence but is currently expanding to Secondary Health Care WASH, and Food Security. ARC has program activities in Central and Eastern Equatoria, Northern Bahr el Ghazal and Warrap States. This project will be implemented in Nimule or Kapoeta Civil hospital.

PRIMARY PURPOSE OF THE POSITION:

The hospital supervisor is responsible for the implementation and overall technical support and management of ARC’s hospital project.

This position will be responsible for three main objectives:

• Ensuring the delivery of quality comprehensive emergency obstetric and neonatal care (CEmONC) in a rural hospital setting;
• Increasing community awareness and demand for emergency obstetric care and lifesaving hospital services, including participation in and ownership of health services; and
• Strengthening the capacity of the County Health Department (CHD) and the State Ministry of Health in the management and administration of the county hospital..
  As this is a performance-based contract, it is imperative that this position closely monitor set milestones, and work with both staff and the CHD to implement course corrections, if needed, in order to achieve program targets.

The Hospital Supervisor will be working under the supervision of the County Coordinator and in collaboration with Senior Program Coordinator, Senior Health Coordinator, Grants Manager, Finance Controller and Country Director in the Juba office. The position will be based in Nimule Hospital or Kapoeta Civil Hospital.

****MAJOR AREAS OF ACCOUNTABILITY PRIMARY DUTIES/RESPONSIBILITIES:****

Hospital management (finance/logistics/Human Resources) 60%

• Plan and coordinate the implementation of the hospital interventions to be in-line with approved budget, donor requirements and program deliverables and timelines
• Plan, organize and coordinate the finance, logistics and human resources activities and requirements to achieve project objectives
• Ensure compliance with donor and internal procurement and financial policies and control procedures
• Monitor expenditures to assure that project activities are implemented within the approved budget
• Monitor all procedures relating to payroll, human resource management and appraisal
• Monitor security, liaises and seeks guidance from security officer and ensures that security policies are complied
• Maintain a register of all hospital assets, copies of employment contracts, leave details and transfer details of all personnel
• Ensure that technical, administrative, financial and other recommendations agreed with the County Coordinator
• In collaboration with Chief Medical Doctor, ensure adequate availability of supplies and functioning equipment necessary to carry out CEmONC functions
• Support departmental heads to develop the duty roster for all staff in different departments of the hospital
• Ensure progress towards established project indicators
• Leads the recruitment and selection of qualified technical national staff

Technical Management 20%

• Ensure consistent readiness, responsiveness and quality of emergency obstetric care at the hospital, including functioning operating theatre
• Coordinate with the Medical Doctor and the Matron on activities management
• In coordination with the Chief Medical Doctor, oversee continuous quality improvement of CEmONC and outpatient MCH services through:
• Develop and oversee a comprehensive, focused supportive supervision structure for clinical staff
• Develop and implement an assessment of staff capacity in CEmONC skills; based on the results, develop and implement a schedule of regular clinical skills updates and continuous medical education to address the gaps and weaknesses
• In collaboration with the CHD and Chief Medical Doctor, identification of quality gaps and development of strategies to address them
• Ensure the hospital departments utilize standardized protocols, policies and guidelines, as prescribed by the South Sudan Ministry of Health, the World Health Organization, and ARC
• Ensure high functioning countywide referral system from community level to PHC facilities to hospital level, including feedback system to referring facilities and follow up, as required, of discharged patients.
• Ensure procedures are in place for reporting and prompt investigation of accidents, near misses, and adverse events, including maternal death audits.
• Ensure accurate and timely reporting using appropriate national register books, DHIS and IDSR systems.
• Ensure data are reported to hospital committees and discussed with staff during regular staff meetings to formulate recommendations for improvements in service delivery
• Work closely with the County Health Department on timely referral from community to primary health facility to hospital system
  Representation and Coordination with County Health Department 20%
• Work closely with CHD on capacity strengthening, community governance system and work on exit strategy
• Strengthen the links between primary health care, community awareness to increase service demand and timely referral system
• Liaise with ARC County Coordinator, CHD of the county on, if delegated liaise with local authorities, UN, clusters and NGOs to promote facilitate successful coordination of activities, and ensure transparency in the community
• Ensure linkages and harmonization with HPF-supported primary health care activities
• Works in partnership with other International and local NGOs to ensure program harmonization

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

• Degree in medicine. Master’s degree in public health is a plus.
• Registered by the South Sudan Medical Council in surgery
• At least 3 years of management experience in a rural hospital setting, including experience supervising and mentoring clinical staff
• Demonstrated leadership capacity and experience in project cycle management with an international organization
• Experience in analytical and conceptual skills in report writing, program management, project planning, budget management, organizational, interpersonal, and communication skills
• Clinical skills and demonstrated technical expertise in several of the following areas: emergency obstetric services (including Caesarean deliveries and blood transfusions), focused antenatal care, essential inpatient care for pregnant women who are ill, outpatient MCH services, essential newborn care, post-natal and post-abortion care, prevention of mother-to-child transmission of HIV (PMTCT), clinical management of rape, and family planning.
• Strong coordination skills with proven ability to work across multiple technical areas simultaneously, supporting and mentoring multiple staff members
• Professional fluency in spoken and written English
• Experience in data collection, monitoring, and data utilization at secondary and tertiary care levels. Prefer experience with South Sudan register books and DHIS and IDSR systems.
• Previous relevant experience in Africa – South Sudan highly valued
• Proven ability to work cooperatively with others in a team environment
• Good computer skills (Microsoft Office, Email, etc)

KEY BEHAVIORS & ABILITIES

• Knowledge of and experience in working with and coordinating with international and national partner organizations
• Highly motivated hands-on self-starter, ability to work independently and has ability to incorporate and open to constructive feedback
• Demonstrated ability to work in a fast-paced environment with tight deadlines, effectively managing multiple priorities
• Flexibility and willingness to adjust to changing responsibilities or needs as they arise
• Willingness to frequently travel and live in remote and security difficult situation
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity
• Cultural and gender sensitivity essential

How to apply:

Click here to apply.