Closing date: Wednesday, 20 January 2016
Posting Title: Finance and Budget Officer
Job Code Title: Finance and Budget Officer
Department/Office: FIELD MISSIONS ADMINISTERED BY DPKO
Duty Station: BAMAKO; TOMBOUCTOU;
Posting Period: 06 January 2016 - 20 January 2016
Job Opening Number: 53729
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
These positions are located in the regions of the United nations multidimensional integrated stabilization mission in Mali (MINUSMA). The Finance and Budget Officer will report to the Chief Finance And Budget Officer and/or to the chief of unit.
Responsibilities
Within delegated authority, the Finance and Budget Officer will be responsible for the following duties (These duties are generic and may not be carried out by all Finance and Budget Officers)
- Prepare cost estimates and budget proposals, of mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects; review, analyse and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
- Provide support to programme/fund centre managers across the mission with respect to the elaboration of resource requirements for budget submissions.
- Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures
- Administrate the mission's allotments in accordance with the established procedures including redeployment/reallocation of funds
- Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary
- Prepare the budget performance report of the mission and ensure that correct and accurate data and information are provided by the various programme /fund centre managers in compliance with the Controller's instructions. Review and finalise the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.
- Analyzes complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.
- Reviews and reconciles various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action.
- Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
- Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.
- Reviews and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received;
- Prepares staff members' entitlements including salaries, claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework.
- Prepare year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF) on all pension contributions made by national staff.
- Supervises the disbursement of payments and monitor house bank account balances and transaction.
- Manages cash flow requirements of the mission; Verifies imprest documentation and prepare imprest statements.
- Prepares bank reconciliations for the Mission house banks
- Act as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules
- Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Finance and Budget Officer and/or the chief of Unit.
