Program Manager

Background on CED.

Centre for Education and Development (CED), Somalia is a growing non-governmental humanitarian and development organization working in Somalia with a good track record in its humanitarian and development work. CED responds to emergency and development needs in Somalia and assists Somali communities towards self-reliance. CED works with poor local communities through sustainable community development programs to overcome ignorance, hunger, injustice and inequality.

Interventions initiated are focusing on women and youth empowerment and development livelihood & food security, education, Human Rights and Civic Education, emergency aid, water and sanitation, Income Generation Activities peace building and reconciliation and environmental protection. CED also implements programs on early recovery as well as sustainable development initiatives.

CED is seeking a dynamic, innovative and self-motivated professional to fill the Program Manager position:

Location: Mogadishu, Somalia

General Responsibilities

The Program Manager is expected to manage, lead and shape a vision for the organization by aligning the strategies, implement the aligned country strategy to provide quality program management; policy and advocacy work as well as lead on other organizational systems to drive the needed change agenda at the national level. He/She will be responsible for overall leadership in planning, implementation, coordination, monitoring, evaluation, proposal writings, and preparation of budgets, narrative reporting and financial accounting for both CED and donors in appropriate formats. The Programme Manager will be responsible for the start-up, ongoing management, continuing development, and daily supervision of all program activities under CED’s Somalia Programme. The position is based in Mogadishu, with travel throughout South Central Somalia on a regular basis, and to Nairobi to attend required meetings and
interagency forums. The Programme Manager will report to the CED’s Executive Director.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

1. With the CED team and project partners, maintains a programme strategy in line with CED’s mission. Ensures that the programme remains within the remit of the initial design and proposes any adaptations based on field information when necessary.
2. Supervises the different CED’s programme team and ensures appropriate and qualified staffing per the programme design and budget.
3. Participates in activity planning with Project Managers and other staff. Designs work plan and manages full-scale daily and long-range implementation of a multi-location program intervention in south central Somalia. Ensures project targets are met according to work plan deadlines, and that projects are adequately resourced to carry out effective programming. Oversees course correction with other senior staff as needed.
4. Develops close, effective relationships with institutional donors and project partners. Maintain positive relations and reputation for CED.
5. Ensures sound administrative practices with regard to record keeping, compliance with Donor regulations, reporting requirements, communications, and overall audit compliance.
6. Ensures that the strategic directions, project benchmarks, accountability and internal control standards are established and exercised.
7. Identifies and negotiate new and diversified funding opportunities to support the program's growth strategy.
8. Leads and participate program planning workshops for the organisation including grant opening, midterm review and grant closing.
9. Identifies funding gaps, areas of growth and strategies and support in adapting program design to effectively meet beneficiary needs, the changing context and other factors.
10. Responsible for the production of timely concept papers and proposals for all new and ongoing projects according to the strategy.
11. Develops the staffs’ capacity to document, disseminate and learn from development work and ensure all reporting is of the highest standard.
12. Ensures that the control of expenditure and the disbursement of resources are in accordance with established procedures and maintain the financial and legal integrity of the organization.
13. Works with the Finance Manager for all financial matters including budget, audit and financial reporting.
14. Designs the systems and direct the procurement processes to ensure procurement are conducted in compliance with the donor requirements.
15. Ensures that the organization operates within the terms and conditions of all legal agreements with the key stakeholders like the Somali National Government.
16. Ensures maximum visibility of the agency among the NGO community
17. Contributes to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
18. Responsible in the collection and dissemination of information and communication strategy of CED, advocacy activities, donor liaising and fund-raising
19. Responsible for the external monitoring of all CED project (to Donors, partners and authorities if required)
20. Responsible for internal monitoring of all CED projects.
21. Preparation and coordination with CED sitrep weekly and monthly and quarterly reports while ensuring follow up and adherence to humanitarian standards.
22. Establishes and develop working relationships with key donors and actively develop local funding sources appropriate to its resource needs.
23. Works with key donor staff to develop and maintain optimum financial and programmatic relationship
24. Encourages the development of appropriate research with a view to improving the quality of field work and influencing changes in policy to improve the quality of life for the poor.
25. Develops and apply a sound project/program monitoring and evaluation system/tools and ensure that the program progress (activities and outputs), results and immediate objectives (outcomes) and impacts are systematically tracked, documented and shared on the basis of CED and donors’ requirements.
26. Coordinates all assessments, monitoring and evaluation work in close coordination with the Communication and Media Officer & M & E Officer.
27. Conducts community assessments to identify critical requirements for programme interventions with a particular focus on needs and participation of all different groups in civic activities.
28. Plans and implements emergency interventions in beneficiary communities as needed.
29. Consults with beneficiary groups, community leaders, and relevant line ministries.
30. Consults with peer and UN agencies on international standards with regards to programme design and implementation.
31. Representation of the organization at donor meetings, key clusters coordination meetings and related forums on behalf of CED Somalia and communicate relevant information to the Executive Director.
32. Works with the Program Team, Human Resource/Admin, finance, and security staff to ensure that all program activities adhere to CED and international standards, protocols, and processes.
33. Conducts and designs project activities with the utmost sensitivity for the safety and well-being of beneficiaries and staff and with regard to the political context.
34. Writes and submits weekly, monthly, quarterly and yearly narrative and financial reports via collection of information and data from the field, data analysis, and report documentation as required by the donors and organization’s accountability procedures and as required by other organizations.
35. Participates as an active staff member on the CED Senior Management Team, which includes collaborative oversight for program administration, operations, and communications.
36. Stays abreast of the current events and best practices in the field of humanitarian relief and development sectors via research, training modules, working groups, and conferences.
37. Collects and collates all program reports, lessons learned, good practices and success stories in collaboration with the Communication and Media Officer and M & E as well as the program team on regular basis.
38. Develops and maintain appropriate contingency plans for all kinds of emergencies. Such plans to be presented for approval of the supervisor for inclusion in corporate emergency response mechanisms.
39. Acts as Officer-in-charge in the absence of the Executive Director
40. Performs other duties as assigned by Executive Director.

QUALIFICATIONS & REQUIREMENTS:

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

1. Masters level in social sciences, development studies, agricultural economics, international relations, humanitarian work, project planning or any other related field.
2. Significant (at least 5 years) experience working with a humanitarian relief or development INGO in increasing positions of reporting and responsibility.
3. Has relevant knowledge and understanding of International donor requirements
4. Comprehensive knowledge and working experience with key Donors (EC, ECHO, USAID, DFID and other donors).
5. Strong organizational and supervisory skills
6. Understanding of relevant humanitarian and development policy issues.
7. Strategic management and direction of large scale projects including implementation, management, monitoring & evaluation, risk assessment & mitigation and contract compliance.
8. Strong skills in writing proposals, concept notes, narrative and financial reports, and development of program frameworks.
9. Ability to demonstrate confident representation skills, proven coordination, influencing and negotiation skills, excellent teamwork skills and the ability to build good relations with both internal and external audience.
10. Self-directed, independent worker who takes initiative and is able to create systems and processes to support the inherent duties of this position.
11. Flexibility and poise in dealing with a very diverse range of individuals and organizations, including but not limited to the local community, local authorities and other organizations working in the area.
12. Demonstrated written and oral communication skills and ability to prioritize tasks.
13. Demonstrated leadership, supervisory, and teamwork skills.
14. Logistical planning and problem-solving skills; security awareness and capacity required.
15. Demonstrated experience with data collection and analysis.
16. Demonstrated experience living and working in dynamic, insecure environments and with local communities.
17. Ability to live and function at a high capacity within a collaborative organizational structure.
18. Ability to live and work in a remote post for extended periods.
19. Understanding of the political and cultural context in Somalia and a strong interest in working in the country.
20. Demonstrated statistical survey, analysis, and presentation skills.
21. Demonstrated budget and expense management skills.

Language Skills

1. Excellent written and spoken English

Contract period: one year, with possibility of renewal

HOW TO APPLY:

If you meet one of a.m the criteria herein please submit your application and detailed CV. Each applicant package will include the following:
 Cover letter explaining why consider yourself qualified for this position with the applicants current contact information
 CV including work experience and education
 Copies of Certificates
 Your contact number, present salary and contact details for three professional referees with their complete contact information (including current or most recent supervisor)

All applications should be sent to (email: recruitment.ced@gmail.com)Att: Human Resource Department with the subject of the e-mail marked “Program Manager” By January 31, 2016.

Only short-listed candidates will be contacted and invited for interviews.
CED is an equal opportunity employer. Qualified female candidates are encouraged to apply.