Administrative/Logistic Assistant

Administrative support; including logistics management of vehicle movements, fuel consumption monitoring, management of the office generator(s), logistic work as assigned include travel, events and workshops arrangements.

• Finance and procurement; complete daily supporting tasks, including managing the advance documents/ settlements and follow up of vendor payment in close coordination with relevant procurement and other support staff in Office.
• Carry out project and COSV daily activities

Scope of work/expected output

• Get quotations and settlement of payments to vendors.
• Maintain accurate records (hard and soft copies)) of all project documents for easy reference and retrieval, ensure proper document management is in place, including file closures and archiving.
• Alert Project Manager on the issues to be followed up and/or resolved.
• Provide logistical support to project and partners personnel. Manage project assets inventory and work to ensure requirements are met.
• Pay office services bills when due and maintain records
  -Manage the office, generator, facilities and daily vehicles movements ensuring cleanliness and working condition at all times.
• Resolve routine administrative issues and keep project manager abreast about issues needing attention and recommend course of actions.
• Prepare request and communication with relevant sections for booking flights and other traveling documents.
• Maintain accurate records (hard and soft copies) of all project documents such as contracts, invoices, timesheets and other projects financial documents for easy reference and retrieval.
• Perform all daily activities such as permissions, invitations delivering letters etc.
• Perform daily activities such as booking/changing booking of flights, and other logistics and security related information’s/activities.
• Preparation of travel authorization for project personnel.
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by personnel and keeping a log of distribution.
• Prepare weekly reports on activities and project related issues.
• Prepare weekly context situational reports.
• Perform other related duties as required.
  • Requirements
• South Sudanese national.
• Diploma in Business Administration
• At least three years working experience.
• IT literate
• Fluent in English and Arabic.

Peoples Skills

• Team Player
• Committed
• Willing to Travel

Female candidates are highly encouraged to apply

HOW TO APPLY:

Interested candidates who meet the above mentioned conditions should submit their application letter and CV listing three references and a phone number or other contact details by 29th January 2016, to:

COSV Administrator:

1. Email to: cosv.logistic.juba@gmail.com indicating the Job Title in the Subject line.

Only the selected candidates, at the first phase of selection ( CV screening) will be contacted to attend the interview;
The information collected, during the recruitment process, is only for COSV internal use. The information shall be treated as confidential.