Chief, Water, Sanitation & Education, P-5

Purpose of the Position

Under the supervision of the Finance and Budget Manager provides for management of the finance function within Supply Division: Ensuring timely payments through coordinating and supervising the payment processes through the various payment channels that Supply Division uses and including the proper maintenance of the bank account data in the Vendor Master, while ensuring implementation of internal controls and compliance to relevant policies and procedures.

Key Expected Results

• Ensures timely and correct processing of receipts and of payments to suppliers and service providers in compliance with the UNICEF Financial Rules and Regulations, relevant policies and other applicable internal procedures.
• Maintains an adequate level of internal controls around the entry- or changes to bank account data in UNICEF's Vendor Master Data, pro-actively preventing erroneous and/or fraudulent payments.
• Ensures update/adjustment of Supply Division's Paying Officer panel (banking signatories) to provide for sufficient payment approval capacity to address direct existing requirements or payment approval capacity needed in back-up for other UNICEF entities.
• Maintains close and effective relations with external banking contacts relevant to Supply Division as well as within UNICEF's internal global payments function in order to ensure timely payments, also in situations where payments can be constrained because of the specific nature and geographic locations of UNICEF operations.
• Coordinates the finance team's monitoring of accounts payables, tax submissions, entries to the monthly payroll, advances and other balances that require regular reconciliation/analysis and coordinates the related contributions to monthly and year-end closure proceedings.
• Oversees the process of planning of cash flow needs and cash/currencies surplus transfers in close coordination and on instruction by UNICEF Treasury.
• Manages the finance team, through proper work-distribution and performance management, including timeliness of payment processing.
  Impact of Results
  
  1. Through proper oversight on the payment process and ensuring the continued implementation of internal controls around bank account data contained in the Vendor Master, the incumbent provides for an important contribution towards ensuring that UNICEF's funds are well protected and used for their intended purposes.
  2. Through ensuring efficient processing of payments, maintaining effective relationships with external banking contacts as well as internally within UNICEF and through continued monitoring of the timeliness of payments, the incumbent supports UNICEF Supply Division in meeting its commitments towards suppliers and service providers.
  3. In close coordination with other units in the Centre and other internal stakeholders, the incumbent supports the monthly and year-end closure processes and as such aids in ensuring correct recording/presentation and analysis of relevant UNICEF Supply Division's balance positions.

Qualifications of Successful Candidate

• A completed 1st University Degree (Bachelor's Degree) in business administration, accounting, financial management, or audit is required.
• Certifications in other relevant professional areas is considered an asset.
• Minimum two years of progressively responsible relevant level experience in areas of financial management, accounting and/or audit is required.
• Strong working knowledge/experience with ERP systems (data processing/ extraction and analysis) is required.
• Experience working internationally is considered an asset.
• Specific experience/knowledge of the banking sector and its payments processes is considered a strong asset.
• Relevant previous supervisory experience is preferred.
• Fluency in English is required. Knowledge of a second UN language (i.e. Arabic, Chinese, French, Russian, Spanish) is considered an asset.

Competencies of Successful Candidate

Core competencies
- Communication (Level 1)
- Working with People (Level 1)
- Drive for Results (Level 2)
Functional Competencies:
- Analysing (Level 1)
- Planning and Organizing (Level 2)
- Applying technical Expertise (Level 2)
- Following Instructions and Procedures (Level 2)

HOW TO APPLY:

For external applicants, please access UNICEF Employment at http://www.unicef.org/ - Scroll down and Click on: "For Job Seekers" > "Opportunities Around the world" and search. If you wish to apply, please register to the employment website and create a profile.

If you need any guidance on how to apply or create a profile please see below links:
http://www.unicef.org/about/employ/files/UNICEF_eRecruitment_-_how_to_ap...
http://www.unicef.org/about/employ/files/eRecruitment_GettingStarted_Ext...

If you wish to apply for this position, it is advisable that you do not wait until the last minute to do so, in case you encounter any technical problems using the e-recruitment system. In case of any technical problems please contact the eRecruitment team at: eRecruitment@unicef.org.

“Please note that due to pending system migration, this vacancy advert will be extended from January 11 – 22, 2016, within UNICEF’s new Talent Management System. All applications received by the current January 8, 2016 closing date will be migrated to the new system.”

Chief, Water, Sanitation & Education, P-5, # 43419 in WSEC (E-VN-2015-003503)

Queries regarding the above can be directed to Vibeke Martensson, HR Assistant atvmartensson@unicef.org.

Advert: https://careers.unicef.org/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PA...