AUDIT & administration INTERN (M/F)
IMPACT Initiatives is an humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative, which was created in 2010 to facilitate the development of information tools and products that enhance the capacity of aid actors to make evidence-based decisions in emergency, recovery and development contexts. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing which operate in 13 countries. IMPACT staff effectives are expected to REACH 60 by the end of 2015. For more information visit: http://www.impact-initiatives.org/
We are currently looking for an Audit & Administration Intern to support the IMPACT Initiatives team in Geneva.
Title: Audit & Administration Intern Duration: 6 months Start date: October 2016 - ASAP Location: Geneva - International Environment House Remuneration: 1’050CHF/month**
SUPERVISION
Under the supervision of the Chief Executive Officer, the Audit and Admin intern is overall responsible for maintaining an internal control environment in compliance with the financial, HR and procurement policies and guidelines of IMPACT.
In addition, s/he will provide more specific support to the HR officer with regards to the posting of CV, preparation of international staff contracts, leave follow-up and the standardization of HR filing.
TASKS
The Audit & Administration intern will be in charge of:
a. Audit
i. Finance
· Perform cash count on weekly basis
· Ensure that an updated allocation table for international staff is available
· Ensure a second level of control on voucher / payment process (monthly review)
· Check and control monthly finance TITANIC (monthly closure documents)
ii. Logistic
· Review of all procurement contracts and ensure the procure items fairly costs and prices as well as quality
· Ensure a monthly running cost follow up is updated and followed by the finance officer
· Perform monthly reconciliation between asset inventory and SAGA
iii. General
· Review and standardize all IMPACT FLAT Filling system (admin/hr, logistic, finance)
· Upon signature of a new project, preparation of the FLAT folder
· Monthly update of the FLAT compliance check list
· Monthly update of the external audit follow-up
· Support the provision of supporting documentation and explanation for any audit carried out in ACTED/IMPACT HQ
b. Administration/HR
· Ensure posting / de-posting of job advertisements
· Reception and printing of CVs
· Draft / Prepare the international staff contracts
· Consolidate all attendance sheets and leave requests from HQ and field staff
· Maintain an updated trombinoscope
· Ensure the filing and the accuracy of all personal staff folders, with a monthly review of the exhaustivity of personal folders
· Ensure the existence of a mission organigram
· Review and check administrative official documents prior to be signed and approved by the CFAM Executive director
· Assist the CFAM to draft internal notes, regulation, memos, in line with IMPACT policies and requirements
· Check and control the monthly staff TITANIC reports prior to be signed and approved by the CFAM and the executive director
REQUIREMENTS
- Studies in Finance / Audit / Accounting / Statistics or equivalent (Level Master 1 minimum)
- French spoken and written fluently with very good knowledge of English;
- Capacity to work independently and under pressure;
- Organized person, with attention to detail and rigor;
- Interest in the humanitarian field;
- Perfect knowledge of MS Word, Outlook and Excel
- First experience in Finance or Audit required
HOW TO APPLY:
HOW TO APPLY
Application documents: Curriculum Vitae and cover letter and two references
Submit applications to: jobs@impact-initiatives.org
Submit applications to: jobs@impact-initiatives.org
Please mention the offer reference: 16/GEN/AUDITADMININT
Only shortlisted candidates will be contacted.
