Principal Legal Counsel - GECL.2

• Position title: Principal Legal Counsel - GECL.2
• Grade: PL-4
• Position N°: 50000651
• Reference: No ADB/15/121
• Publication date: 20/08/2015
• Closing date: 12/09/2015

Objectives

The General Counsel and Legal Services Department (GECL) provides legal services to the statutory organs of the Bank and the Fund. In addition, GECL provides legal advice on the administration, operations and financial activities of the Bank. GECL also ensures that the activities and operations of the Bank’s Group are consistent with the constitutive documents and other legal instruments of the Bank’s Group, its policies, the relevant norms and principles of international and commercial law, and the best practices of development finance institutions.

The Private Sector Operations Division (GECL2) advises on private sector transactions and other initiatives mostly originated by the Bank’s private sector operations department (OPSM). Most of the transactions include non-sovereign loans, guarantees, project finance, syndicated loans, equity participations and trade finance.

Duties and responsibilities

Under the direct supervision of the Division Manager, Private Sector Operations (GECL.2), the incumbent will be responsible for the following activities in connection with the Private Sector activities of the Bank:

• Conducting legal due diligence on proposed transactions such as the review of project documents and agreements (including development or construction contracts, supplier agreements, concession agreements, joint venture agreements, management agreements and shareholders’ agreements, etc.), constitutive documents of proposed borrowers/investee funds and review of local regulatory requirements;
• Liaising and collaborating with staff in the private sector operations, finance and environmental and social departments to develop the appropriate terms and conditions of each transaction, ensuring compliance with Bank’s policies;
• Participating in project appraisal missions and reviewing project concept notes, project appraisal reports, drafting board resolutions;
• Drafting and/or reviewing, negotiating and finalising all legal documentation relevant to the proposed transaction, including term sheets, loan agreements, lines of credit agreements, common terms agreements, guarantee agreements, participation agreements, inter-creditor agreements, security documentation, assignment agreements and information memoranda, etc., depending on the nature of the project and the type of financing;  
• Advising on transaction structure and documentation for private equity investments by the Bank to ensure compliance with Bank policies and practice as well as applicable laws including drafting and/or reviewing shareholders agreements, partnership agreements, management agreements, co-investment agreements, subscription agreements, etc.
• Providing legal support for the implementation and monitoring of projects after signing and disbursement, including advising on waiver requests, approval requests and project work-outs;
• Liaising with co-lenders/investors, partners and external counsel as and when needed; and
• Undertaking such other assignments as required in furtherance of the Department's mandate.

Selection Criteria

Including desirable skills, knowledge and experience

• At least a Master’s degree in Law, plus admission to the Bar of (or diploma to practice law in) a member country; or a first university degree plus a relevant combination of academic qualification in Law (e.g. Juris Doctor (JD) plus admission to the Bar of (or diploma to practice law in) a member country of the Bank;  
• Preferably at least 6 years of relevant professional experience with an established law firm or an international financial institution, with in-depth experience in major international financial transactions;
• Proven competence in International banking and finance, Project Finance, Private Equity, Development and Public International Law;
• Excellent negotiation skills and demonstrated ability to work under pressure and deliver within tight deadlines;
• Possess a versatile multi-disciplinary skills-set, an ability to work in a multi-cultural environment and effective communication, team building, inter-personal, writing and analytical skills;
• Ability to communicate and write effectively in English and/or French, preferably with the ability to work in both languages; and,
• IT Competence in the use of standard software such as MSWord, Power Point, Excel and Internet Explorer.

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Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

Senior Employee Help Desk Officer - CHRM.2

• Position title: Senior Employee Help Desk Officer - CHRM.2
• Grade: PL-5
• Position N°: 50001119
• Reference: NA
• Publication date: 20/08/2015
• Closing date: 11/09/2015

Objectives

The key objective of the HR Shared Services Division CHRM2 is to process individual decisions regarding staff and their remuneration, benefits and employment contract with the Bank, in line with established policies and procedures in an efficient and timely manner, in order to ensure staff and management satisfaction.

Under the supervision of the Division Manager CHRM2, the incumbent’s role will be to oversee the day to day operations of the HR Help Desk, implement, support and facilitate the various steps in addressing HR related staff queries to ensure efficient clients services.

Duties and responsibilities

Under the general supervision of the Division Manager, the Senior Employee Help Desk Officer’s  main duties and  responsibilities will be to:

• Organise, supervise and perform the listening and treatment of queries from employees regarding their situation at the Bank and the HR policies and procedures, as well as the log and follow through of these queries.
• Develop and maintain a comprehensive set of documentation which is easy to find, to access, to interpret and to act upon, regarding HR matters of interest to staff members.
• Participate actively the policy interpretation process when required and record /ensure such interpretation in individual cases.
• Present key HR policies and programmes to new comers and promote the Employee HRD throughout the Bank.
• Follow up on the treatment of queries of staff members carried over to specialists to ensure a timely reply to them.
• Analyse logs and follow through of queries, improve EHRD documentation and report to relevant HR units in order to improve HR policies and procedures as appropriate.
• Keep self and his/her team abreast of continuous changes and interpretations.
• Permanently adapt team work organisation, tools and practices to ensure optimal service to all staff members wherever located.
• Provide 1st level of operational support across several HR business areas including expatriation, compliance, leave of absence, HR master data, on boarding/off boarding, internal transfers, benefits and payroll.
• Provide the necessary information regarding query log to case management as required to facilitate the addressing of the staff situation.
• Provide the 1st level of support for HR Self-services Tools (Employee Self-Services, Manager Self-services.
• Undertake other responsibilities within the Division including active participation in the planning and execution of activities of the unit, ensuring that they are consistent with the mission and the expected results of program activity; and take appropriate action when objectives change or when modifications are made to limited resources, in order to sustain delivery and efficiency.

Selection Criteria

Including desirable skills, knowledge and experience

• Minimum of a Master’s Degree or its equivalent in Human Resources Management, Information Technology, Business Administration or other related disciplines.
• Requisite knowledge of SAP or other integrated Enterprise Resource Planning (ERP) system preferably in Human Resource (HR) and Financial (FI) modules.
• A minimum of 5 years of relevant practical working experience in a large volume and busy computerised HR unit.
• Knowledge of HR policies and procedures.
• Ability to meet strict deadlines and work under pressure.
• Ability to work independently and coordinate with peers and other HR experts in a multidisciplinary team.
• Capacity to initiate and manage innovations and changes.
• High level skills in communication and negotiation.
• Excellent written and verbal communication skills in English and/or French, with a working knowledge of the other language.
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint).

Apply online

Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

Finance & Administrative Assistant - UGFO

• Position title: Finance & Administrative Assistant - UGFO
• Grade: GS8
• Position N°: 500001098
• Reference: ADB/15/130
• Publication date: 28/08/2015
• Closing date: 11/09/2015

Objectives

The African Development Bank Field Office in Kampala (UGFO) has been established to strengthen dialogue between the Bank and Government, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Uganda. The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact. UGFO invites applications from suitably qualified candidates to fill the vacant position of Finance & Administrative Assistant. This is a local position, and posting will be in the Uganda Field Office (Kampala) of the African Development Bank Group.

Duties and responsibilities

Budget preparation and implementation

• Participate in drawing up the administrative budget of the Bank’s Office following the schedule set by the Budget Department while taking into account the particular investment needs of the Office;
• Ensure recording, up-dating and monitoring expenditure in accordance with the Bank’s internal control rules and procedures.
• Report periodically on the status of budget implementation and propose possible revisions.
• Establishing procedures and controls to improve efficiency of service and identify cost savings and promote efficient use of Bank resources.
• Advise the management on methods to improve control environment in the Field Office.

Finance and Accounting

• Ensure timely payments of all bills for UGFO in line with established financial procedures and regulations.
• Ensuring proper documentation of payment vouchers and all other supporting documents.
• Process for payment and maintain individual staff mission expenditure; advances and balances.
• Keep and maintain daily updates of all the required Field Office books of accounts, records, inventory and files in order, and all financial transactions captured and entered in SAP.
• Produce for review and final approval of the Resident Representative, all the Office monthly financial and budget execution reports.
• Undertake timely preparation and verification of reports, statements and schedules for auditing of the Country Office activities. 

Human Resources Management

• Keep all staff records/Files up-dated.
• Up-date and submit monthly reports on personnel management.
• Manage office staff benefits in accordance with the Human Resources policy and instructions in force.

General Administration: institutional procurement of goods and services andManagement of property and equipment

• Undertake procurement of goods and services in keeping with the Bank’ rules and procedures.
• Manage the preparation and monitoring of service providers’ contracts.
• Keep stock of Office supplies and inventory of Bank property and equipment.
• Management of office vehicles in accordance with the bank’s transport policy and instructions in force.
• Ensure the quality of Bank facilities in Uganda, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to Bank standards.
• Organize, supervise and monitor the activities of administrative staff and ensure appropriate training for the latter in order to obtain quality services;
• Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
• Proper management and control of office stores and petty cash.
• Ensure administrative support to all the Field Office staff and bank’s visiting mission as required.
• Ensure that proper filing is undertaken in the Field Office;
• Ensure that proper control mechanism and segregation of duties are in place, and that Bank procedures are fully implemented.

Selection Criteria

Including desirable skills, knowledge and experience

• At least a Bachelor’s degree in Business Administration, Accounting, and/or Finance;
• Membership to an internationally recognized professional accounting body (e.g. CA, CPA, ACCA) will be considered as an added advantage.
• At least Six (6) years of relevant work experience. Experience in a similar post in a multilateral organization will be considered an advantage.
• Knowledge and experience in administrative; financial accounting and full range of office support work, with a high level of sustained performance.
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems.
• Strong interpersonal and verbal communication skills.
• Proven ability to work effectively in a team-oriented, multicultural environment and to function effectively as a member of various groups
• Competence in the use of Bank standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint).
• Strong written and verbal communication skills in English. Knowledge of French will be considered an advantage.

Apply online

Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

The 2015 ONE Africa Award

The 2015 ONE Africa Award recognises Africa-driven; Africa led advocacy efforts that have demonstrated success at community, national or regional level. It aims to recognise, reward, and advance the exceptional work of organisations, founded by Africans and based in Africa, dedicated to helping Africa achieve the Millennium Development Goals. The $100,000 award will bring recognition to innovative African efforts to fight poverty and will incentivise more of such efforts.

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