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Wednesday, January 25, 2017

Caritas France: Evaluation project South Sudan

by Unknown  |  at  5:41 AM

Evaluator - Terms of Reference
End of Project Evaluation - Response to the emergency needs of displaced families in Juba and integrate scattered communities through peace and reconciliation process (Phase 2) – DMI Sisters
  1. Background to the Project
Project Title & number Response to the emergency needs of displaced families in Juba and integrate scattered communities through peace and reconciliation process (Phase 2) (Donor project reference: PI 150140)
Donor Caritas France; Ms Nadia Tjioti
nadia.tjioti@secours-catholique.org
Implementing agency DMI (Daughter of Mary Immaculate)
Region & specific location Juba, South Soudan
Original Project dates (start & end dates) 1st of August 2015 – 31st of July 2016 implementation period (plus until 15thSeptember 2016 for final report)
Real Project dates (start & end dates) 1st of August 2015 – 31st of July 2016
Budget Total approved: €100 000
Actual Expenditures: €85 000 spent, €15 000 left for Audit and evaluation costs)
Author of the project & contact address Sister Viji, DMI – Abba Father Mission
Post box – 258
Juba, Munuki
South Sudan
vijidmi@gmail.com
Background
Briefly describe the history and main information about the programme and Caritas (including a brief reference to each Caritas involved if this is a multilateral programme).
South Sudan gained independence from Sudan in July 2011, but the hard-won freedom was short-lived. The Sudan People’s Liberation Movement led the way for independence, but is now divided and fighting for power. In December 2013, political infighting erupted into violence in the streets of the capital, Juba, after South Sudan’s President accused his Vice President of an attempted coup. Violence spread across the young nation like wildfire, displacing 1.87 million civilians in the country and 1.15 million civilians outside of the country. Tens of thousands of civilians sought refuge from the violence in U.N. bases that were turned into makeshift displacement camps. As per the peace deal the government was supposed to organize an election in 2015 but the president postponed it claiming the situation is too volatile.
South Sudan is currently facing a terrible humanitarian crisis. Millions of people have been displaced within South Sudan as a consequence of the violence erupted and are now seeking security and protection in the IDPs (internally displaced person) camps arranged within the country. In addition to very limited access to nutrition, sanitation and shelter, the life of IDPs is characterized by fear and uncertainty. According to the United Nations; 3.7 millions people are facing food insecurity and the humanitarian crisis that is about to hit the country is considered to be the worst.
State is inactive in enforcing peace and reconciliation process, thousands of people who have taken asylum in the UN camps are scarred and afraid to move out and return to their native villages and towns.
UNMISS camp was located in low line area but after the cholera outbreak in 2014 UN authorities shifted the families from UNMISS to UN House having named it PoC-1, PoC-2 and PoC-3 camps ( PoC – Protection of civilians). According to OCHA January 2016 report some 185,000 internally displaced people (IDPs) have sought refuge in UN (PoC) sites. In July 2016 more violence erupted in Juba, causing more displacement.
The humanitarian situation in the country is dramatic. Despite the attempt to find a compromise between the two warring parties, peace talks have failed and the two sides are far from reaching an agreement that can give back hope to the South Sudanese. In many parts of south Sudan atrocities are occurring on a daily basis. Even though few of them wanted to settle down in their native towns and villages due to prolong tension and political uncertainties they are stuck in the camp and their effort has become futile.
List main activities and outputs and the dates expected.
 Nutrition (desktop review of existing documentation)
Activity
• Identifying new 300 malnourished children from the targeted zone and continuing the program with the previous 300 malnourished beneficiaries through nutritious food package program and parental counseling to reduce malnutrition, infant and child deaths.
• Providing once in a month nutritious food package and monitoring of growth chart of 550 malnourished children and 200 infants.
• Identify anemic 150 pregnant mothers and provide supplementary nutritious food and regular health checkup.
• Analyzing the growth chart of each beneficiary and providing counseling to improve the overall health status of children.
Results provided by partner
• 1050 malnourished children and 115 pregnant women received food assistance.
 Health (desktop review of existing documentation and Focus Group Discussions and other participatory techniques)
Activity
• Twice in a month organizing medical camps (24 camps) for 1050 children, 200 lactating mothers 150 pregnant women and 500 adults specifically for women and elderly.
• Sensitize community on communicable diseases particularly against cholera, waterborne diseases, HIV/AIDS, Malaria, TB etc
• Providing supplementary food and health check up to 150 anemic pregnant women on month basis
• Provide inner cloths and sanitary appliances for 500 young girls as a step to improve their personal hygiene and improve overall health and prevent infection and diseases
Results provided by partner
• 2620 adults and children had access to medical consults
• Curative and preventive health care reduced (approximately 40%) spread of communicable diseases in the camps.
 Education (desktop review of existing documentation and focus group discussion and other participatory techniques)
Activity
• Providing preschool education for 100 children five days in a week at two camps.
• Ensure all children who complete preschool get enrolled in to primary schooling and continue schooling.
• Working along with UN and Unicef in getting a better space with necessary ventilation to run a preschool at POC-1.
• Provide periodical training for teachers and conduct review to strengthen teaching methodology specifically on joyful learning method as per designed syllabus.
• Provide monthly nutritious snacks for 100 preschool school children as an incentive to attract children for classes.
• Mobilizing children of 6 to 10 years with the support of volunteers, field officers and organize primary school five days in a week at POC – 3 in state syllabus and provide nutritious food.
• Provide periodical training for teachers and conduct review to strengthen teaching methodology and to handle children effectively. Monthly review meeting with for 4 teachers and three volunteers and every trimester an input session and training on teaching methodology, how to handle children and finalizing quarterly syllabus for preschool and primary school program.
Results provided by the partner
• Space was created for 330 preschool and primary school children to learn and their rights are protected.
• 75 % targeted children enjoyed their childhood through learning and playing with their peer group and children are nurtured with moral values and patriotic feeling.
 Peace strengthening (desktop review of existing documentation and focus group discussion and other participatory techniques)
Activity
• Strengthening 15 peace and reconciliation committees to initiate peace and reconciliation in the camps and in addressing various emerging conflicts in their area of the camp.
Results provided by partner
• Information about peace and reconciliation is disseminated among IDPs and 45% of targeted people are prepared for reintegration
• 65 % of emerging conflicts within the camp are amicably addressed and future potential conflicts are prevented by the peace building initiatives of PRCs.
 Mental Health (focus group discussion and other participatory techniques)
Activity
• Continuing individual counseling and group therapy to war affected and young girls who have faced sexual and gender based violence in order to reduce their suffering and build coping mechanism.
Results provided by partner
• 360 traumatized victims to accept the current situation and improved their coping mechanism
  1. Purpose of the Evaluation
    To provide an assessment of the results of the intervention and to develop lessons for use in future programme design.
  2. Focus and Scope of the Evaluation
The evaluation will focus on strengths and weaknesses in relation the following criteria:
• Relevance
To what extent was the project relevant to identified priorities, needs and rights, especially of older people? Did the project adapt to changes in the context and from learning as the project progressed?
• Effectiveness
• How well did the project achieve the expected results, objectives and outcomes? Which results showed significant over or under achievement, and what were the major factors influencing this? How many people have benefited from the intervention? To what extent were the planned outputs achieved.
• Efficiency and value for money
Were procurement, management and partnership arrangements appropriate to achieving the desired quality, quantity, and timeliness of outputs? Were the benefits delivered by the project proportionate to the costs?
• Impact
What has been the positive and negative changed produced by the intervention, both directly and indirectly? What changes have occurred as a direct result of the project at different levels, and for different stakeholders? What are the unintended consequences of the project (positive and negative)?
Approach and Methodology of the Evaluation
• data collection, interview of key stakeholders and documents review
• field visits of office in Juba
• support will be provide by DMI Sisters in data collection, analysis and logistics
Specific Tasks and Deliverables
The evaluator will undertake the following tasks:
• detail documents review.
• develop the evaluation plan and refine this with the project team.
• undertake data collection and analysis.
• prepare and submit a final report using template attached.
Expertise required:
• qualification in a discipline relevant to this evaluation and minimum of 3 years experience.
• proven experience in research methods and in the evaluation of technical assistance projects relevant to the themes covered by this project.
• strong communication skills, proficient in working across all levels of institutions with experience of conducting interviews sensitively in a range of contexts.
• excellent report writing skills
Time-frame
The evaluation should commence January-February 2017 (now extended). It is anticipated that it will take no more than 10 working days, including preparation, travel, briefings/debriefings and external meetings, presentation/revision of findings to DMI Sisters and other stakeholders and preparing final report.
Expressions of Interest:
Expressions of interest should include:
• technical and financial proposal
• the applicant’s CV (maximum 3 pages) outlining his/her experience
Annex - Evaluation Report Template
The report should have 7 pages maximum. Annexes can provide further information.
TITLE PAGE
Must include:
• Name of project being evaluated
• Type of evaluation (e.g. final)
• Implementing agency and partner(s)
• Project duration and budget
• Name/organisation of evaluators
• Date (of evaluation report)
List of Acronyms
Acknowledgements (optional)
EXECUTIVE SUMMARY
This should summarise the project or activity evaluated, the purpose of the evaluation, major findings, and the recommendations in priority order. The summary should be able to ‘stand alone’ as a document without reference to the rest of the report. It should give readers the essential content of the evaluation report in 2 or 3 pages maximum.
The Executive Summary should include: major lessons learned; a maximum of two paragraphs describing the programme, a summary of targets / intended outcomes with areas of significant under or over achievement– perhaps highlighted with a RAG rating. Perfomance against remaining criteria should be brief – it is important to include a summary of recommendations.
EVALUATION OBJECTIVES AND METHODOLOGY
List the evaluation objectives (the questions the evaluation was designed to answer) and the purpose of the study. Describe the evaluation methods (i.e.what data were collected and the specific methods used to gather and analyse them). Outline the sampling method including the rationale for visiting selected sites, etc. It is important to identify the limitations of the study including any weaknesses of method used, or bias in the sampling or analysis e.g. due to the identity of the evaluation team. The methodology section should outline how different stakeholders and staff were involved, noting especially the extent of involvement by beneficiaries and an outline schedule of activities. Tools can be annexed to the report.
FINDINGS
State findings clearly with data presented graphically in tables and figures and disaggregated by age and sex. Present and reference the evidence for each point and identify reasons for accomplishments and failures, especially continuing constraints.
In some cases, it is helpful to organize the report against project/programme objectives or result areas; in other cases it may make more sense to organize the report against evaluation questions. This should be agreed between the lead consultant and evaluation manager.
CONCLUSIONS AND RECOMMENDATIONS
Conclusions should be directly linked to the information presented in the Findings section of the report. Items discussed here will not be completely new to the reader, but rather will refer to previous discussions. Lessons should be relevant to the planning and implementation of either future phases of the current project or other comparable interventions.
Recommendations should be action-oriented, feasible and targeted to specific actors. Recommendations that are not directly tied to Findings can be included in an Evaluator Comments section for the report.
APPENDICES
These may include:
List of persons interviewed and sites visited
Data collection instruments and tools

HOW TO APPLY:
Expressions of interest should include:
• technical and financial proposal
• the applicant’s CV (maximum 3 pages) outlining his/her experience
Annex - Evaluation Report Template
The report should have 7 pages maximum. Annexes can provide further information.
TITLE PAGE
Must include:
• Name of project being evaluated
• Type of evaluation (e.g. final)
• Implementing agency and partner(s)
• Project duration and budget
• Name/organisation of evaluators
• Date (of evaluation report)
List of Acronyms
Acknowledgements (optional)
EXECUTIVE SUMMARY
This should summarise the project or activity evaluated, the purpose of the evaluation, major findings, and the recommendations in priority order. The summary should be able to ‘stand alone’ as a document without reference to the rest of the report. It should give readers the essential content of the evaluation report in 2 or 3 pages maximum.
The Executive Summary should include: major lessons learned; a maximum of two paragraphs describing the programme, a summary of targets / intended outcomes with areas of significant under or over achievement– perhaps highlighted with a RAG rating. Perfomance against remaining criteria should be brief – it is important to include a summary of recommendations.
EVALUATION OBJECTIVES AND METHODOLOGY
List the evaluation objectives (the questions the evaluation was designed to answer) and the purpose of the study. Describe the evaluation methods (i.e.what data were collected and the specific methods used to gather and analyse them). Outline the sampling method including the rationale for visiting selected sites, etc. It is important to identify the limitations of the study including any weaknesses of method used, or bias in the sampling or analysis e.g. due to the identity of the evaluation team. The methodology section should outline how different stakeholders and staff were involved, noting especially the extent of involvement by beneficiaries and an outline schedule of activities. Tools can be annexed to the report.
FINDINGS
State findings clearly with data presented graphically in tables and figures and disaggregated by age and sex. Present and reference the evidence for each point and identify reasons for accomplishments and failures, especially continuing constraints.
In some cases, it is helpful to organize the report against project/programme objectives or result areas; in other cases it may make more sense to organize the report against evaluation questions. This should be agreed between the lead consultant and evaluation manager.
CONCLUSIONS AND RECOMMENDATIONS
Conclusions should be directly linked to the information presented in the Findings section of the report. Items discussed here will not be completely new to the reader, but rather will refer to previous discussions. Lessons should be relevant to the planning and implementation of either future phases of the current project or other comparable interventions.
Recommendations should be action-oriented, feasible and targeted to specific actors. Recommendations that are not directly tied to Findings can be included in an Evaluator Comments section for the report.
APPENDICES
These may include:
List of persons interviewed and sites visited
Data collection instruments and tools

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