Purpose of the Position
Manages the operational functions for the Lubumbashi zonal office in addition to three provincial sub-offices in Mubji Mayi, Kananga and Kalemie (i.e., finance, accounts, Human Resources, administration, supply, IT), including PSD, in support of the country office programme.
Key Expected Results
1. Certifies and confirms operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, operational adherence to international public sector accounting standards i.e. IPSAS (e.g., bank accounts, disbursements within authorized limits, contractual agreements, personnel administration, purchase of supplies and equipment). Approves operational transactions within established limits.
2. Advises and recommends to the Chief of Field Operations and UNICEF Kinshasa when deviation from rules and regulations may be required and proposes strategic advices and alternative solutions through the Chief of Field Operations to UNICEF Kinshasa management team, to meet office objectives.
3. Monitors compliance with all the operational systems and procedures on day to day issues. Establishes relevant internal control framework, safeguarding financial and operational resources. Improves business processes and ensures accuracy, promptness and appropriateness of information, and reports to the Chief Field Operations and Kinshasa.
4. Participates in the country programme strategy, development, planning and preview/review meetings to identify in consultation with Kinshasa staffing and administrative operational requirements in all zonal and sub-offices including IT/Telecoms. Undertakes regular visits to sub-offices in Mbuji-Mayi, Kananga and Kalemie to resolve difficult problems, supports major activities.
5. Arranges with the provincial and local government authorities and other UN agencies, all operational facilities and common services (e.g. travels, customs, visas, protocol, security and accommodations). Builds and strengthens external and internal relations, coordination and consultation initiatives for Operations at the zonal level
6. Initiates with UNICEF Kinshasa and participates in the recruitment of staff in an appropriate and timely manner. Provides staff induction and orientation regarding all of the operational areas, with a commitment to a strong and healthy culture of ethics. Also provides counseling on personnel-related issues, including career development.
7. Participates in the timely planning and acquisition of supplies during the programme review process in consultation with Kinshasa. Acquires all expendable and non-expendable properties (administrative and/or programme supplies), ensuring that procurement is made according to organization's rules, regulations and procedures. Ensures administrative support in its delivery, monitoring, control and inventory.
Qualifications of Successful Candidate
Education
Advanced university degree in at least one of the following: Finance, Accounting, Business Administration, Management or a related field.
Work Experience
Minimum of five years of progressively responsible professional work experience in HR, financial management and office administration, some of which should be at the international level.
Language
Fluency in French and English required.
Knowledge of the local working language (Kiswahili) of the duty station is an asset.
Competencies of Successful Candidate
Core Values
Core Competencies
Functional Competencies
Remarks
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Please note that is a non-family duty station.
Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offers of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service
HOW TO APPLY:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=502613
