Information Center Coordinator

Deadline: 26 March 2017 - Job Code: 3.4.01

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for an Information Center Coordinator in its Information Center/ Data Services Department.

Main Responsibilities:

• Guides and coordinates the work of the Information Center, including supervising the staff and preparing the budget and work programs.
• Supervises the collection including: disposing of out-of-date literature; upgrading collection where appropriate with electronic formats; maintaining electronic and print archive.
• Liaises and coordinates internally and externally all subscriptions to ensure the availability of appropriate literature.
• Provides research and reference services to OPEC staff members, delegates, and visitors.
• Prepares and files book orders and maintains an up-to-date PC file of books on order.
• Checks, records and prepares invoices for payment.
• Maintains correspondence with publishers and booksellers regarding queries, delays, cancellations etc.
• Administers and ensures completeness of the Research Division’s electronic archiving.
• Liaises and cooperates with the IT Development Group in implementing new or improved services; ensures effective operation of systems for cataloguing and loans and journal management.
• Coordinates library subscription reviews for journals, books and electronic access as well as in-house trials with the Library Task Force.

Requirements:

• University degree in Information/Library Science or related field; advanced degree preferred.
• 8 years of work experience; 6 years in case of advanced degree.

Skills and Knowledge:

• Library management systems
• Automated library systems
• Cataloguing and classification including the use of electronic collections management database
• Abstracting & Indexing
• Electronic archiving and administration
• Printed petroleum/energy information sources
• Electronic petroleum/energy information sources
• Online searching
• Knowledge of the petroleum/energy industry
• Supervisory Management
• Copyright Law (data protection)
• Managerial & leadership skills
• Communication skills
• Analytical skills
• Presentation skills
• Interpersonal skills
• Customer service orientation
• Team-building skills
• Initiative and integrity
• Proficiency in written and spoken English

Offer:

Commensurate remuneration package i.e. monthly basic salary of (€5,416 x 12 per year) with tax-free benefits and six-week annual leave.

Applications:

Applicants should kindly complete the “Application Form” which can be downloaded from our website (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna - Austria

or Email: recruitment@opec.org

Online applicants should quote “Job Code 3.4.01” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 26 March 2017. Acknowledgements will only be sent to short-listed candidates.