Department: ADMINISTRATION/HR
Position: HR/Administration Officer
Direct Hierarchy: ADMIN/HR Manager
Contract duration: Six Months
Location: Nairobi, Kenya
Starting Date: April 2017
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
Position profile
Under the direct supervision of the HR/ADMIN Manager, he/she is responsible for recruitment as well as assisting in day-to-day operations of the human resources and administrative functions in Kenya/Somalia mission.
Responsibilities
· Responsible for open ,transparent ,effective and fast recruitment processes;
o Work closely with HR and CFM to deliver recruitment needs.
o Design recruitment advertisements for open position in ACTED Kenya/Somalia
o Ensure that recruitment procedures are followed as per ACTED policies.
o Ensure that all open vacancies are opened both internally and externally through the relevant channels; Responsible for updating all staff members on all approved vacancy positions
o Responsible for identifying suitable recruitment channels & selecting the best applicants
o Utilize assessment tools for selection process
o Screen applications for basic compliance with position qualifications, summarize CV's for easier evaluation and interviews by the respective managers.
o Obtain and assess all credentials of the candidates when required
o Ensure there are written tests in place for all ongoing recruitments.
o Schedules interviews, make follow ups and ensure feedbacks are given to each interviewed candidates
o Actively participate in interviews when required/requested.
o Maintain an active and organized data base of applicants for various positions
o Report weekly and when required to recruitment & staffing management for progress update and further instructions
o Conduct reference checks for all to be hired/successful candidates
· General HR
o Update the field Teams with HR information ie.information to be posted on the notice boards.
o Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;
o Filing of all processed HR papers and documents into appropriate files.
o Assist in regularly updating the staff leaves Follow up and planning
o Assist with the preparation and updates of staff data bases with the relevant information.
· Perform any other duty as requested by the HR/ADMIN Manager/Officer or the CFM.
Requested Profile
· Bachelor’s Degree in Business Administration, Human Resource, Public Relations or related field.
· 1 - 3 Years Experience in Recruitment preferably in an INGO with a proven track record of success
· Acquaintance with Kenya employment labour laws, various regulations and statutory law
· Computer Literate - MS Outlook and Excel and basic software application and and familiarity with the internet and email communications
· Excellent communication skills
· Competencies based interviewing experience
· Online recruitment systems experience
· Understanding of skills & Psychometric assessments (An advantage)
· Good understanding of the Somalia context is an advantage
· Strong analytical skills (context, people …)
· Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
· Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
· Capacity to build a maintain a strong professional network
HOW TO APPLY:
Application Procedure
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae, three work related referees, contacts to kenya.jobs@acted.org and received on or before 5.00PM on 19TH March 2017
Please note that only the shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on nairobi@acted.org
ACTED is an Equal Opportunity Employer.
