OFFICE ASSISTANT

Background information

The International Institute for Rural Reconstruction is an international development, research and training organization with over 80 years of grassroots experience working in people‐centered and sustainable development programs in Africa and Asia. IIRR is well reputed for its knowledge management capacity through documentation of best development-oriented practices, and is seeking to strengthen Education project activities by appointing an Office Assistant for its Samburu Office.

POSITION: OFFICE ASSISTANT

WORKSTATION: SAMBURU COUNTY

Job Summary

Reporting to Field Education Officer. H/She will perform a wide variety of office support and administrative functions in support of the assigned Education project activities. They require proficiency in the full range of general office services and functions as well as specific technical knowledge and expertise in the services of their department and work assignment.

Primary Key Deliverables

1. Provide general administrative and clerical.
2. Maintain electronic and hard copy filing system
3. Open, sort and distribute incoming correspondence
4. Contribute to the work of IIRR as appropriate.
5. Attend IIRR team meetings and organizational initiatives as required.
6. To undertake duties as directed / requested by the Project Manager / Officer to support the delivery and Implementation of distinct projects; which focus on Education.
7. Prepare written responses to routine enquiries Schedule and coordinate meetings, appointments
8. Prepare agendas for meetings and prepare schedules and Minute taking.
9. Participate in establishing and maintaining project data bases at the field level

Experience/Qualifications / Skills

• Diploma in Business Administration or IT.
• 2 years experience working in similar capacity.
• Be computer literate
• Be good at networking.

· Ability to prioritise workload and adjust to the needs of the service.

· Good organizational and communication skills

· Accuracy / attention to detail

· Critical Thinking & Problem Solving

HOW TO APPLY:

Suitably qualified candidates are requested to submit a cover letter explaining their suitability and a current CV with details of 3 references one of them being your current supervisor and quote your current and expected salary to:

Regional Human Resource and Administration Officer,Email: recruitment@iirr.org

Closing date for applications is 22nd May 2015.