I. Background on ACTED
ACTED is a French humanitarian NGO founded in 1993 which supports vulnerable populations affected by humanitarian crises worldwide. ACTED breaks the poverty cycle, fosters development, reduces the vulnerability of the target group to disasters and ensures the sustainability of post-crisis interventions through providing continual support to vulnerable communities and tackling long-term challenges facing our target populations. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach that has been adapted to each context. Our 4000 staff are committed to responding to emergencies worldwide, to supporting recovery and rehabilitation and to sustainable development.
Our teams in the field implement some 380 projects in 35 countries covering the following sectors: emergency relief; food security; access to health; education and training; economic development; microfinance; advocacy; institutional support and regional dialogue; and cultural promotion.
Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda of reaching the Millennium Development Goals through a wide range of partnerships, innovative initiatives and campaigns.
For more information, please visit our website at www.acted.org
II. Country Profile
Our team in Tunisia manages our operations based in Libya.
ACTED has been programming in Libya since March 2011. Initially focussing on responding to the humanitarian crisis in the wake of the conflict, ACTED set-up offices across the country, providing vital humanitarian assistance to displaced and vulnerable populations. Furthermore, during this period ACTED utilized its assessment and mapping capabilities to help coordinate and provide information for the humanitarian response and reconstruction of the country. Since January 2012, and building on the strong networks developed during the emergency response, ACTED started to work on post-conflict projects, particularly focussing of support to the nascent Libyan civil society. In January ACTED began a two-year programme, funded by the European Union, focussing on support to civil society organisations in Libya.
III. Position Profile
Under the authority of the Country Director, the Program Manager is responsible for the implementation and management of a specific project in coordination with the ACTED country strategy.
1. Ensure external representation of ACTED in relevant sectors
- Representation vis-à-vis provincial authorities:
Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
- Representation vis-à-vis Donors:
Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
- Representation vis-à-vis international organisations:
Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;
More generally, the programme manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
2. Project Cycle Management
- Project implementation:
Plan the various stages of project implementation;
Guide the implementation of the project and the methods of follow-up;
Manage project finances, logistics and materials;
Liaise with all internal and external counterparts of the project;
Assess the activities undertaken and ensure efficient use of resources;
- Project reporting requirements:
Set up a clear timeline of reports to be submitted to project Donors;
Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;
Ensure adherence to FLAT procedures.
More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
3. Provide Relevant Technical Expertise
- Ensure that technical quality and standards are considered during project implementation:
Collect technical information and analyse associated opportunities and risks;
Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
- Undertake quality control:
Analyse technical added-value and project impact;
Set up technical evaluation exercises during and following implementation.
4. Oversee Programme Staff and Security
- Guide and direct programme staff:
Organise and lead project coordination meetings;
Prepare and follow work plans with each project member;
Ensure a positive working environment and good team dynamics (solve out potential conflicts);
Promote team working conditions in the limit of private life;
Adapt the organigramme and ToRs of project personnel according to the project development;
Undertake regular appraisals of directly supervised colleagues andpass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);
Ensure a building of capacity amongst technical staff in the relevant sectors.
- Contribute to the recruitment of expatriate staff:
When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
- Oversee staff security:
In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project area of intervention;
Ensure that security procedures are respected by each member of the project team.
5. Identify Best Practices and Lessons Learned
- Collect information and tools employed for project implementation;
- Draft memos detailing lessons learned and best practices identified during the project;
- Share such memos with internal and external partners;
Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department
IV. Qualifications:
- At least 2 years of field experience in program management and coordination (Livelihood and WASH)
- Familiarity with the aid system, and ability to understand donor and governmental requirement
- Excellent communication and drafting skills;
- Able to coordinate and manage staff and project activities;
- Proven ability to work creatively and independently both in the field and in the office;
- Being a strong team player and adept at creating a strong team spirit;
- Ability to organize and plan effectively;
- Ability to work with culturally diverse groups of people;
- Ability to travel and work in difficult conditions and under pressure;
- Knowledge of local language and/or regional experience an asset
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
HOW TO APPLY:
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : PM/TUN/SA
