- Department: Specialised Institution
- Directorate: Administration and Finance
- Grade: G5
- Annual Salary: USD 19,388 - USD 25,781
- Supervisor: Director of Administration & Finance
- Reference: ECW-GIABA/BSEC-G/001/2015
- Duration: Permanent
- Duty Station: Dakar, Senegal
- Closing Date: 04 December 2015
Duties and Responsibilities
- Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule;
- Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office;
- Management of mail: create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature;
- Undertake any other duty assigned by the superiors.
Qualifications/Experience/Skills
- Vocational Training/Diploma or equivalent in Secretarial work or Administration;
- At least 6 years experience in a similar position;
- Excellent command of computer applications: MS-Office (Windows, Word, Excel, Internet);
- Document and database management skills;
- Sense of confidentiality;
- Excellent written and oral communication skills;
- Able to work under pressure in a multicultural environment;
- organised and high sense of responsibility and relations.
Age
The officer should not be over 50 years old at the point of recruitment.
Language
Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A working knowledge of a third ECOWAS language would be an advantage.
Bilingual Secretary (GIABA)
