Operations Officer (Logistics/Procurement)

Job Title: Operations Officer (Logistics/Procurement) Job Category: Consultant

Department/Group: Ministry of Interior and Federal Affairs (MOIFA) Location: Mogadishu

Primary Reporting Line: DG/PS Secondary Reporting Line: UNDP State Formation and Support Project Officer Position Type: Capacity Injection

OVERVIEW OF THE POSITION

The Federal Government faces significant capacity challenges ‐ at the individual, organisational and institutional level ‐ in implementing its mandate and requires institutional support to roll out the New Deal process and implement the different reforms. While an overall Federal public sector structure has been established, this structure remains volatile and is subject to frequent change. The management of the five ‘core of government’ work‐processes (policy formulation, planning, budgeting, execution and regulatory oversight & enforcement) as well as key supporting functions (like HRM, performance management, M&E, legal development, archiving, and procurement) remains weak and often leads to unfinished work‐processes, conflicting or incomplete legal instruments and the overall transparency and accountability situation remains open for further improvement.

The Department of Federal Affairs under Ministry of Interior and Federalism of the Federal Government
of Somalia will be leading government’s work in this area and requires technical assistance with policy
advisories. The recruitment of an Operations Officer (Logistics/Procurement) Officer on Federalism will help the Department of Federal Affairs under Ministry of Interior and Federalism of the Federal Government of Somalia to ensure efficient procurement and logistical services and supervision of the project procurement team;

Summary of Key Functions

• Assists MOIFA in developing a concept of operations and operational plan
• Management of the contracts including tendering processes and evaluation, managing the contract and contractor. Oversight of procurement processes and logistical services
• Proper management of MOIFA assets, facilities and logistical services.
• Communicate frequently and appropriately with partners colleagues on transport availability for the FGS to the regions
• Assist in organizing programme events incl. logistical arrangements
• Ensure the regular maintenance and prompt repair of office equipment
• Required Skills and Experience

Education:

· Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field;

Experience:

· Minimum 3-5 years of relevant experience at the national and international level in providing management advisory services and/or managing logistics and operational systems;

· Experience in the usage of computers and office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft;

· Experience of accrual accounting, financial and assets management

Key Competencies

• Excellent analytical skills, ability to synthesize and clearly present complex processes and issues to service the information needs of diverse audiences;
• Results orientation and commitment to producing high-quality products;
• Ability to work under tight deadlines;
• Ability to support implementation of State Formation and Support project activities through procurement and logistics efforts;
• Demonstrates outstanding oral and written communication and presentation skills;
• Strong IT skills. Encourages the use of new technologies and strives for high standard of professional work;

Language Requirements:

Fluency in both written and spoken Somali & English is required

HOW TO APPLY:

Submit your CV/Resume and a cover letter to: Hr.moifa@gmail.com copying to aawoow11@gmail.com;isak.abdulahi@undp.org by 25th November 2015 with the subject line as Operations Officer (Logistics/Procurement).

Only shortlisted candidates will be contacted

WOMEN CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY