Administrative and Communications Intern

Department: 

Office of the Executive Secretary (OES)

Type of Contract: 

Temporary Appointment

Duty Station: 

Harare, Zimbabwe

Deadline: 

Thursday, March 10, 2016

 

Background

ACBF is currently organising the 3rd Pan-African Capacity Development Forum (CDF) and the 25th Anniversary Celebrations scheduled for 2 – 6 May 2016 in Harare, Zimbabwe. In this regard the Office of the Executive Secretary (OES) requires intern to assist in the organisation of this event and other events that will be organised after the CDF. The intern will be required to work closely with staff members in the Office of the Executive Secretary and perform various administrative related tasks in preparation for the CDF. In addition, the intern will also be required to provide support to the communications department by assisting to research, develop write ups and documents to be used for the ACBF website among other tasks.

The Capacity Development Forum (CDF) will provide an excellent opportunity for ACBF to partner with institutions working for Africa’s sustainable capacity development and exclusive opportunity to showcase their work and to exhibit programs designed to develop sustainable capacity in Africa’s public sector, private sector and civil society for an effective transformation. The Forum will also provide a unique opportunity to policy makers and development practitioners, to reflect on the priority capacity development avenues that will lead to effective economic and social transformation in Africa. 

Under the overall guidance and supervision of the Program Officer in the Office of the Executive Secretary, the Intern will be responsible for the following duties and responsibilities;

Duties and Responsibilities

1. Provide administrative support with the organization and logistical preparations of the CDF event and other corporate events.
2. Assist with the media engagement and monitoring activities and other related communications unit engagements. 
3. Research, draft reports and other documents needed on assigned topics and tasks.
4. Participate in day-to-day operational tasks of the department. This may include compiling information for requests received; developing presentations; collaborating with departments.
5. Perform other administrative and communication duties as assigned.

Selection Criteria 

Selection will be on a competitive basis and the following minimum qualifications, experience and competencies are required:
Applicants must be enrolled in Master’s degree program or recently completed a Master’s degree in Social Sciences, Journalism,  International Relations, Business Administration, Communications, Events Management or related field from a recognized institution.

Core Competencies

• Planning and organising
• Teamwork and collaboration
• Communication
• Respect for organizational, intercultural and ethical values
• Learning and Innovation 

Functional Competencies:

• Ability to work independently under minimum supervision and be accountable.
• Excellent written and spoken English. Knowledge of French will be considered an added advantage.
• Strong research, critical thinking and analytical skills
• Excellent interactive and interpersonal skills, and the ability to work in a multicultural environment
• Excellent computer knowledge (MS applications, web and social media)
• Demonstrated knowledge of - or proven interest in - communications, research and writing, event organizations, management and coordination
• Previous experience in communication, administration and organisation of events would be considered as an added advantage.

Application Process

Applications, quoting the reference “OES-Interns/09/16,” including curriculum vitae, motivation letter including university transcription with three (3) referees should be received at the address below by 10 March 2016.

The Human Resources Manager
The African Capacity Building Foundation
P.O. Box 1562
HARARE, Zimbabwe
E-mail:  Recruitment@acbf-pact.org

Only candidates under serious consideration will be contacted. Qualified female candidates are strongly encouraged to apply.
ACBF is a smoke-free environment.