Logistic Officer reports to the Regional Administrator (RA). He/she will ensure that the Regional Office of Coopi will: (a) have strong operating system in all logistics matters including the management of procurement process as well as the supply chain (b) COOPI staff fully understand and implement the logistic and procurement operating procedures; (c) COOPI staff develop and maintain high level of skills in logistic and procurement management. The Logistic Officer will provide technical supervision and support to Coopi field operations in order to maximize the efficiency, effectiveness and accountability in implementing of the projects.
The Logistic Officer will spend at least 50% of his/her time working directly in field locations in Somalia.
Accountancy duties:
- Management of the logistics petty cash and reporting on a monthly basis.
- Maintain and update the COOPI/Project inventory and stocks
Immigration & custom:
- Follow up on visa, work permits and re-entry passes for expatriate staff in Kenya, Somalia and any other job related countries.
- Follow up on custom documents for cargo.
Travel and appointments
· Fleet management
Procurements and supplies
· Receive requests for materials from the project managers or project administrators or Sector Coordinators.
- Requests for quotations analyze and forward recommendations for approval.
- Processing local purchase orders and submitting for financial approval.
- Follow up the suppliers to deliver the ordered materials on time.
- Proper packaging of cargo for delivery to areas of operation.
- Preparation and updating of the suppliers’ database.
- Keeping abreast with COOPI and donor procedures on goods and logistic issues.
Office equipment, supplies and maintenance:
- Ensure service and maintenance of all equipment and facilities.
- Ensure availability of office supplies (stationery, cleaning, water, electricity and phone/internet connections)
- Follow up with the owner and inform her/him of any problems or decisions taken in regard to the premises
Communications and Security:
- Regular communication to the operational areas.
- Ensuring the correct functioning of all communication equipment.
- Attending meeting concerning the security
- Communicate the security issues to the concerned staff and organize/support re- location and/or evacuation.
- Facilitate preparation and updating of security plans.
- Organize security trainings for field staff.
Training:
- Training of Somali logisticians on the required procedures of operations.
Supervision: Periodic field supervision of logistics.
HOW TO APPLY:
Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to hr.nairobi@coopi.org by 31st March, 2016.
The application should be a cover letter and CV as one document and indicate the title of the position on the subject line this will ensure we capture your application in the right way.
Applications should include contact details of three professional referees. One referee must be the applicant’s Immediate supervisor.
COOPI is an Equal Opportunity Employer
Women candidates are encouraged to apply
Only short listed candidates will be contacted.
