Background of MSF in Libya:
Medécins Sans Frontières (MSF) as an organization has been present in Libya since 2011 delivering direct medical care and medical support to health facilities and migrant centres across the country.
The widespread violence and unrest over the past 5 years has resulted in the mass exodus of many health workers; health facilities have experienced shortages of supplies and drugs; and there is now a near breakdown of the health system. In the past few years, MSF has been able to support medical programming in places such as Zawiyah, Yefren, Zuwara and Jaddu through donations of drugs and medical materials, including kits to treat war-wounded, and delivering psychological support to people suffering from physical and mental health trauma related to conflict. In 2015, MSF presence has expanded to Al Bayda, Al Abyar, Benghazi, Misrata and Zuwara where MSF is supporting hospitals and clinics with drugs, medical supplies, staffing and training.
In addition to violence, in the Libyan crisis has included hundreds of thousands of refugees and asylum seekers passing through Libya on the way to seek refuge in Europe. This population is particularly vulnerable to the instability and has been the target of extortion and abuse. MSF has implemented programming including primary health care and the distribution of non-food items in order to restore baseline health conditions and the dignity of this population.
Background of this specific job recruitment:
In light of the evolving context and expanding needs in Libya, MSF-OCA (operational center based in Amsterdam) is starting up a new mission in Libya based in Tripoli, with a focus on the health needs of migrant populations living in the city, as well as potential engagement with the conflict-affected host population. Programming is expected start with the delivery of primary health care services, including mental health, but has the potential to expand based on assessments and findings once the team is on the ground. It is expected that MSF-OCA will collaborate with the Ministry of Health and other local partners in order to effectively implement new programming.
Main purpose
Ensure completeness, correctness, timeliness and integrity of the financial administration on mission level 1- Ensure completeness and correctness of budgeting and financial reporting for the mission, including donors and local authorities 2- Ensure compliance with MSF financial, administrative and Human Resources policies and procedures in order to achieve mission goals effectively and keep strict control on the resources allocation.
Accountabilities
· Is an active member of the Mission Coordination Team, contributing to the mission’s objectives definitions and missions strategic plans.
· As a member of the coordination team and in close collaboration with them define and implement the organizational structure set up of the mission and its projects, designing charts and jobs, as well as the different levels of responsibility and delegation, in order to efficiently ensure mission strategy deployment and to provide a value driven organization.
· Together with the Mission Coordination Team, plan HR operational and budget needs in order to efficiently ensure the required sizing and capabilities of the mission.
· Support in the recruitment processes, ensuring a coherent management of administrative and legal procedures (recruitment, end of contract, payment of national and local taxes, proper upkeep of personnel files, management of overtime, etc.), all across the mission in order to meet resources needs in a convenient manner.
· Support in detecting training needs according to operational requirements, in evaluating people’s performance and in implementing the associated action plans in order to improve people capabilities and their end results contribution to mission goals.
· Define and coordinate the local implementation in the field, in accordance to MSF practices and local regulations checking the monthly calculations of salaries and taxes, a fair rewarding policy in order to ensure internal equity, and adequate competitiveness and legal compliance.
· Coordinate the implementation of all administrative local protocols and procedures in order to ensure labour legal compliance and to improve employer branding awareness.
· Coordinate, in close coordination with the medical services, the implementation of safety/security/medical protocols in order to ensure healthy and risk-free working conditions for both the capital and field staff.
· Provide support and guidance to line management in handling staff (expat or national staff) conflicts
· Coordinates the implementation of Homere including the preparation of the payroll (in line with local legislation regarding social security/tax payments).
· Is responsible to produce and coordinate the mission’s annual budget, in the most accurate and realistic manner, together with budget holders in coherence with the annual operational plan, to update this budget throughout the budget cycle, to ensure means are relevant and proportionate, anticipate changes and challenges and plan accordingly.
· Is responsible for monitoring expenses vs budget on a regular basis, to analyze variances, to decide corrective actions if necessary,.,
· Is responsible to ensure proper implementation and respect of MSF policies and guidelines, design or adapt relevant local policies, procedures and tools for optimized management of the mission financial resources
o Be responsible for the definition of the financial strategy for the mission together with the Head of Mission and in collaboration with the technical referent at HQ, manage the funding agreements
· Is responsible to train coach all finance staff in the mission in all aspects related to accounting finance and budget, as well as sensitize key executive staff such as coordinators, budget holders and relevant managers on financial risks and the extent of their financial responsibilities.
· Is responsible to assess and mitigate the financial risks on the mission, ensure that reliable internal control systems are in place, and financial ethics is respected within the mission
· Is responsible to check that the administrative procedures related to taxes and payment of social security obligations are followed, and comply with established legal procedures in the country:
o Is responsible, coordinate and ensure the operation of the treasury for the smooth running of operations at all times and maintain as much control as possible about the security risks, in particular:
o Monitor the payment of suppliers and staff salaries.
· Is responsible to coordinate and supervise local audits relating to accounting, tax, labour matters as well as promote internal audits, in order to determine the legality and veracity of the accounts of MSF's mission.
· Is responsible to coordinate and oversee the monthly closing of accounts with the aim that the statement reflects the financial reality of the mission.
· Is responsible to implement a relevant organizational set-up of the mission, to ensure that all financial obligations are met, while risks mitigated
· Is responsible of the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for:
· Is responsible for supervising Services Contracts in the Mission (maintenance, rental of premises, etc). draft check contracts and agreements in line with the existing legal framework, decide on relevant insurance to subscribe, seek legal advice when needed.
· Ensures all Mission’s staff is briefed on the proper use of MSF resources and ethic-related expenditures.
Requirements
Education
· Essential: University degree. Preferably in Economics/Finances/HR management.
Experience
· Essential: previous experience with MSF or another reputable NGO.
· Essential: working experience in Middle East/Arabic/North African context.
· Essential: at least THREE years in management positions in humanitarian aid.
Languages/Profile
· Essential: English + Arabic languages (spoken + written)
· Desirable: Given the security context, specific interest in persons with Middle Eastern/North African background and non-Caucasian
Knowledge
· Essential: Computer literacy (word, excel and internet)
Competencies
· Strategic vision
· Leadership
· Networking
· Cross Cultural awareness
· Security awareness and management
HOW TO APPLY:
How to apply
To apply, all applicants should please send their CV and cover motivation letter with a photograph included, under the reference “Finance and HR coordinator”to: Libyarecruitment@amsterdam.msf.org
Please submit your CV and cover letter in ONE file and name the file with your LAST NAME
Closing date: April 3th 2016
Replies will only be sent to short-listed candidates
Conditions
- Position based in Tripoli (Libya)
- 12 months of temporary contract with possible extension at the end of the period according to internal analysis
- Salary will be in accordance with our international remuneration system, based on previous experience on similar positions and country of residence
- Housing and other secondary benefits are based on MSF OCA Reward Policy.
- Starting date: Immediately
