Deadline:
Monday, October 3, 2016
Duty Station :
NEPAD Planning and Coordinating Agency, Midrand, Johannesburg, South Africa
Supervisor:
Senior Administration Officer
Key Performance Areas
Under the supervision of the Senior Administration Officer, his/her delegate, the Administrative Assistant will be responsible for providing support and assistance in the smooth and effective running of Administrative Services Unit and provide support to staff in the NEPAD Agency offices in Midrand. In particular s/he will carry out the following tasks;
1. Support the Senior Administration Officer in the day to day activities and special projects related to the management and maintenance of the NEPAD Agency’s offices.
2. Liaise with external service providers to ensure smooth running of administrative services, e.g. cleaning, photocopying and building maintenance services e.t.c.
3. Support monitoring of budget expenditures in the unit through the maintenance of a proper record of approved budget and expenditure in the unit.
4. Assist the unit in generation and dissemination of high quality information about administrative services work plan and activities.
5. Support the maintenance of office equipment in good working order and assist staff with problems or training.
6. Ensure all kitchens, common areas, offices, meeting and board rooms are well maintained to a high standard.
7. Ensure a sufficient level of office refreshments are available at all times.
8. Manage the logistics and coordinating arrangements for meetings, training, and other Administrative Services Unit activities.
9. Draft and assist in finalisation of minutes of meetings and prepare reports for the unit.
10. Perform other related duties as may be assigned.
2. Liaise with external service providers to ensure smooth running of administrative services, e.g. cleaning, photocopying and building maintenance services e.t.c.
3. Support monitoring of budget expenditures in the unit through the maintenance of a proper record of approved budget and expenditure in the unit.
4. Assist the unit in generation and dissemination of high quality information about administrative services work plan and activities.
5. Support the maintenance of office equipment in good working order and assist staff with problems or training.
6. Ensure all kitchens, common areas, offices, meeting and board rooms are well maintained to a high standard.
7. Ensure a sufficient level of office refreshments are available at all times.
8. Manage the logistics and coordinating arrangements for meetings, training, and other Administrative Services Unit activities.
9. Draft and assist in finalisation of minutes of meetings and prepare reports for the unit.
10. Perform other related duties as may be assigned.
Education and Experience:
i. Minimum of a High School Certificate and College Diploma in General Administration, Office Administration, Secretarial Studies, Management, and / or Social Sciences.
ii. Five (5) years of progressive responsibility in providing office administration support, including at least two (2) years in the field of
administration.
i. Minimum of a High School Certificate and College Diploma in General Administration, Office Administration, Secretarial Studies, Management, and / or Social Sciences.
ii. Five (5) years of progressive responsibility in providing office administration support, including at least two (2) years in the field of
administration.
Application: Applications should be forwarded utilising “Arial’’ font 11.5
To apply, please submit the following:
a. A motivation letter stating reasons for seeking employment with the NEPAD Planning and Coordinating Agency.
b. Detailed and updated curriculum vitae (CV), not exceeding five (5) pages and indicating your nationality, age and gender.
c. Three (3) referees with good knowledge of the candidate’s work, furnishing full contact details, telephone, fax and e-mail addresses.
d. Certified copies of degrees and diplomas.
To apply, please submit the following:
a. A motivation letter stating reasons for seeking employment with the NEPAD Planning and Coordinating Agency.
b. Detailed and updated curriculum vitae (CV), not exceeding five (5) pages and indicating your nationality, age and gender.
c. Three (3) referees with good knowledge of the candidate’s work, furnishing full contact details, telephone, fax and e-mail addresses.
d. Certified copies of degrees and diplomas.
Applications must be received not later than Monday, 3 October 2016 and should be addressed to:
Head of Human Resources
NEPAD Planning and Coordinating Agency
P O Box 1234
Halfway House
Midrand, 1685
Email: hr@nepad.org; ericf2@nepad.org
Head of Human Resources
NEPAD Planning and Coordinating Agency
P O Box 1234
Halfway House
Midrand, 1685
Email: hr@nepad.org; ericf2@nepad.org
