If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
The International Transport Unit in UNICEF Supply Division, Copenhagen is seeking a dedicated:
LOGISTICS ASSISTANT, GS-5 level 8 month temporary position
PURPOSE OF POST:Under the general supervision of the Shipping Unit Forwarders Relations Team Leader, the Logistics Assistant's role is to monitor EDI/SAP and freight forwarders' performance and to ensure accurate and timely processing of invoices related to the Unit's activities, and to provide support to the general management of freight forwarding contracts under the Unit's responsibility.
KEY ACCOUNTABILITIES, DUTIES & TASKS:
1.Proactively monitor EDI from Freight Forwarders to ensure timeliness and correctness of the data received. Analyze the root cause of errors and communicate with freight forwarder and relevant internal stakeholders for clarifications and corrective actions.
2.Issue periodical reports to monitor freight forwarders' performance on EDI. Arrange meetings with freight forwarders to discuss issues or their EDI/invoicing performance.
3.Monitor timely goods receipt, shipment, invoicing and payment in order to finalize shipment and close freight Purchase Orders.
4.Identify and resolve issues related to shipment data (quantity mismatch, EDI transmission errors, missing good receipt, etc.), if necessary in close cooperation with relevant internal (Financial Management & Administration Centre, Operational Analysis Team etc.) and external (freight forwarders) interlocutors.
5.Create and update Division and Centre Procedures within assigned deadline.
6.Provide suggestions and communicate with Operational Analysis and Technology Centre for SAP/VISION improvements.
7.Provide freight estimates and shipping lead times to internal procurement units.
8.Maintain the standard freight rates up to date in coordination with the team lead and the forwarders.
9.Provide support to the Forwarders Relations Team Leader in relation to the freight forwarders contact management and day-to-day management of Supply Division's freight forwarding related contracts.
10.Assist implementation of audit to freight forwarders invoices. Provide timely and accurate information and documents.
11.Control and monitor the flow of invoices through the Shipping Unit, including reception, registration, follow-up of certification/approval, transmission for payment, finalizing Shipping Report and filing.
12.Verify the freight forwarder's invoices for accuracy and consistency with standing freight rates, ad-hoc freight quotations and shipping instructions. Cross-check invoices with information available in SAP, ensuring that all invoices are completely and accurately reflected in the system.
13.Track indicators related to invoice processing and payment (freight forwarder invoicing performance, invoicing error rates, invoices received/processed per period, invoice processing times, performance against payment terms, etc.) and provide updates both on a regular and on an ad-hoc basis as required.
14.Other relevant duties as assigned.
QUALIFICATIONS OF SUCCESSFUL CANDIDATE:
Requirements:
COMPETENCIES OF SUCCESSFUL CANDIDATE:
Values and Competencies: Our Core Values reflect attitudes and convictions that are shared across all UNICEF staff and include diversity and inclusion, integrity and commitment. The successful candidate must believe in the core values and have the ability to work in a multi-cultural environment with sensitivity and respect for UNICEF's mandate. The required competencies for this particular position are:
•Communication (Level I)•Working with People (Level II)•Drive for Results (Level I)•Analyzing (Level I)•Learning and Researching (Level I)•Planning and Organizing (Level I)• Following Instructions and Procedures (Level I)
Kindly refer to http://www.unicef.org/about/employ/index_apply.html for more information on the UNICEF Competency Framework.
APPLICATIONS: Please be informed thatall applications should be in English and that applications outside of the online recruiting system will not be accepted. If you encounter any technical issues then please contact erecruitment@unicef.org Kindly also note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process.Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org.
Applications for this position must be received by 19 December 2016.
Visit us at www.unicef.org/supply/
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
HOW TO APPLY:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=501777
