Position Title : Procurement and Logistics Officer
Duty Station : N'Djamena, Chad
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 25 December 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the Chief of Mission in Chad and the direct supervision of the Senior Resource Management Officer, the successful candidate will supervise all procurement and logistic activities for the mission.
Core Functions / Responsibilities:
- Control and oversee overall Logistical activities within the Chad Mission, including: Procurement, Property-, Asset Management, Warehouse Management, Fleet Management, Supply, Service/Maintenance, and Dispatch-Transportation related tasks between N’Djamena and the other sub-offices within Chad.
- Monitor the availability and adherence to local administrative procedures in accordance with the Organization’s regulations and procedures. Guide, train and supervise Procurement, Logistic, and Maintenance Assistants in the Chad offices.
- Liaise with the Administrative/Logistics Assistants in the field sub-offices regarding procurement and service requests and requirements, to consolidate overall procurement (or service) requirements and optimize purchasing power.
- Plan procurement actions, analyse procurement requests and contracting issues, and identify optimal courses of action.
- Identify service providers; monitor and evaluate vendors against performance, reliability, quality, price, delivery of equipment in respect of organizations’ best interests and donor mandates. Solicit and analyse bids for conformity to specified requirements, conduct supplier appraisals and select suppliers. Taking under consideration while conducting a bidding process, the value of money, quality, compatibility, payment method, warranty, after selling services, and the company profile / reputation.
- Conduct first review of vendor invoices to ensure compliance with order and goods received.
- Liaise with RMO on issues/improvements required to ensure compliance with financial regulations including insurance related matters and IT related activities in the mission.
- Liaise with MFA, Customs and clearance agents for clearances of the arrived goods.
- Liaise with WFP, UNHCR, UNICEF and other counterparts concerning transport and delivery of goods to the field offices. Attend Logistics/Procurement related country meetings as required.
- Liaise with the local/private transportation companies concerning transport and delivery of goods to the field offices (Air, Land, River, Railways, etc).
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in large scale procurement and logistics;
• Experience running a guest house and/or refugee Transit Center is an advantage;
• Extensive technical experience;
• Experience in hardship locations;
• Relevant ITC knowledge and experience;
• Experience in working with transport providers, governmental and diplomatic authorities and international organizations.
Languages
Fluency in English and French or Arabic is required.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 25 December 2016 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 12.12.2016 to 25.12.2016
Requisition: VN 2016/257 (P) - Procurement and Logistics Officer (P2) - Ndjamena, Chad (54917012) Released
Posting: Posting NC54917017 (54917017) Released
