Program Assistant, East Africa

Population Services International (PSI) is the world’s leading non-profit social marketing organization, with a mission to measurably improve the health of poor and vulnerable people in the developing world by influencing their behavior, principally through social marketing of family planning and health products and services, and health communications. PSI has programs in more than 60 countries and works in malaria, HIV, reproductive health, child survival, and tuberculosis. PSI's core values are a belief in markets and market mechanisms to contribute to sustained improvements in the lives of the poor; results and a strong focus on measurement; speed and efficiency with a predisposition to action and an aversion to bureaucracy; decentralization and empowering our staff at the local level; and a long term commitment to the people we serve. For more information, please visitwww.psi.org

PSI seeks a Program Assistant (PA) to support program management functions in the East Africa department. The PA will have wide ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. The position requires flexibility and willingness to assume varied duties and projects with an emphasis on administrative and financial tasks. This position is based in Washington, D.C. and reports to the Associate Program Manager for East Africa.

RESPONSIBILITIES:The Program Assistant is responsible for providing administrative and financial support to the staff of the East Africa (EA) region, ensuring smooth and timely flow of work and will be assigned to support 3-5 country offices. Duties include, but are not limited to the following:

• Provide dynamic and proactive administrative support to the Associate Program Managers, Program Manager, Financial Analysts, and Regional Directors
• Liaise with the Grants and Contracts department for review of contracts and budgets, and track/respond to issues
• Create review, update and realign donor budgets as assigned, and manage the project setup and modification process
• Provide financial oversight of the East Africa departmental budget by tracking it quarterly and taking corrective action as necessary
• Review and process vendor and consultant invoices generated both through DC and the country offices; track and reconcile credit card activity and business communications expenses
• Support the review of monthly financial status reports review for assigned countries
• Collect and review supporting documents for audit requests
• Support maintenance of internal report management systems and tools
• Manage and organize departmental events such as: department meetings, retreats, team building activities, etc.
• Assist with travel arrangements for EA staff including: helping to secure visas for urgent travel, making hotel reservations, airport pick-up for visitors to D.C., and scheduling appointments
• Maintain existing departmental system of filing, classifying, and tracking country-specific documentation and support the design of tools and systems for knowledge management and information tracking
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree
• At least one year experience working in a fast paced office environment
• Experience living outside the United States and in multicultural environments preferred
• Advanced computer skills with strong Excel skills (and including MS Office applications)
• Excellent organizational and administrative skills with strong attention to detail and timeliness
• Proven ability to develop routines to manage large workloads and organize work efficiently
• Readiness to interact with a variety of people and assume diverse duties and tasks
• French and/or Portuguese language skills a plus

Successful candidates will be customer service oriented, exhibit excellent communication and interpersonal skills; have proven problem solving ability; be able to work efficiently and quickly under pressure; be able to prioritize and perform multiple tasks; and have the ability to work with minimal supervision and follow through on assignments. Preference will be given to candidates with a demonstrated interest in international health and development issues.
APPLY ONLINE at http://www.psi.org

• Population Services International is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to gender identity, race, color, religion, national origin, sex, sexual orientation, protected veteran status, or disability status.*

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PI90245440