Possible locations: Uganda, Rwanda, Burundi, Democratic Republic of Congo.
CARE is an organization driven by its mission to overcome poverty and social injustice. The CARE ECSA Regional Office is responsible for the oversight of CARE’s operations in the region as well as the provision of support to Country Offices. We work with 12 Country Offices. We are seeking competent, innovative, self-driven and passionate individual who will be flexible and able to travel (moderate) within Great Lakes sub region to fill the position of Audit and Compliance Coordinator – Great Lakes.
Position Summary:
The Audit and Compliance Coordinator - Great Lakes (ACC-GL) will primarily be responsible for providing independent assurance and consulting services that improve operations at the Great Lakes sub region the ACC-GL helps the Great Lakes COs accomplish their objectives by evaluating, in a systematic and disciplined way the effectiveness of risk management, control, and governance. Determine compliance with selected policies, procedures, donor requirement as well as local laws and regulations. Perform special investigations as requested. Make written recommendations to the COs that will increase efficiency and/or effectiveness of the control systems of functions reviewed.
The Audit and Compliance Coordinator - Great Lakes (ACC-GL) will ensures that compliance matters are appropriately considered throughout the sub region. Additionally, She/he will liaise with CO offices teams, including Internal Audit, Finance, Human Resources, Administration, Procurement and IT, to identify and remediate organizational gaps identified during compliance audits and assessments as well as ensuring internal processes and policies relating to compliance are instituted, understood, and maintained.
Key Responsibilities and Tasks
Ensuring Sub region Compliance
· Prepare compliance activities short and long-term plans and annual budgets for the compliance activities. Undertake the comprehensive compliance activity of the Sub region and specific Country Offices. Based on the same conduct focused compliance audits on topics of concern.
· Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future
· Understand the root cause of risk at a granular level and provide crisp and precise guidance to the organization regarding the execution of compliant business practices and activities;
· Evaluate and contribute to the improvement of risk management, control and governance process in the following areas:
- Compliance with internal policies and external regulations.
- Accomplishment of operational objectives
- Reliability and integrity of information
- Efficiency of processes.
- Safeguarding assets from loss and misuse.
· Ensure that the COs Senior Management and MDRD-Great Lakes are immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that the CARE operates in an ethical manner;
· Propose changes in the policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal or improper conduct;
· Develop training and education programs for internal policies, donor requirements and applicable government laws and regulations changes and topics identified as potential risk areas.
Manages Audit Functions within Sub region
· Ensure the Internal Audit charter is current and relevant in view of any significant changes in the organization and in The IIA’s International Standards for the Professional Practice of Internal Auditing (Standards)?
· Prepare risk based semi-annual audit plan and budget, discuss with the RACC and MDRD-Great Lakes and facilitate the Audit Committee.
· Undertake the comprehensive Internal audit activity of the Country Offices and its funded programs; and systematic document the audit evidence.
· Provide appropriate recommendations to ensure the country office compliance with legally and ethically bounded internal and external regulations.
· Prepares and shares with the RACC and MDRD-Great Lakes the quarterly reports on the COs significant risks, compliance and management issues and makes recommendations for appropriate action.
· Follow up or/and assist in implementation of the Internal and External auditors recommendations.
· Support the CARE USA Internal Audit and other external audit engagement and monitor Country Offices compliance obligations with the CARE USA policies and statutory obligations with ABC government;
· Keeps abreast in changes of audit regulations (e.g. the current consolidation of circulars) of donors and advices the management accordingly
Qualifications
Professional Skills & competencies:
- Demonstrated ability to establish priorities and to plan, coordinate and monitor his/ her own work
- High degree of accuracy to ensure correctness of financial information
- Excellent organizational and communication skills are essential as is attention to detail, team work, customer services and the ability to work in a large, complex international organization
- Operational flexibility is required to meet sudden and unpredictable business needs
- Ability to prepare reports and articulate emerging issues and defend recommendations
- Is at ease and works well in a multicultural and diverse environment; Strong interpersonal skills
- Works with minimum supervision , is proactive and has a personal drive
- Ability to manage multiple tasks in fast paced working environment.
- Problem Solving -What has to be done is known, but how to do is not always defined.
- The incumbent must have interpolative skills to pick and choose the right strategy to address a given problem.
Education and Experience:
- University Degree in Accounting, Business Administration, Information Systems or Economics
- 4-5 Years’ Experience ( e.g. audit, accounting, financial analysis, operations, or information systems) with at least 4 years in of internal or external audit experience
CARE Values
- Transformation, Integrity, Diversity, Equality and Excellence.
Technical Skills
- Fluency in English and French.
- Knowledge of internal control system and risk management
- Basic knowledge of information technology and related internal control system
- Basic knowledge of fraud auditing and investigation
- Strong oral and written communications skills; Customer focused while handling multiple priorities
- Coaching and mentoring skills
- Planning and organizations skills
- Project Management
- Negotiation skills
- Auditing skills
- Knowledge of the policies, regulations, reporting formats, and cultures of CARE’s principle donors, including USAID, EC, DFID
- Facilitation skills to conduct training sessions for small, medium and large sized groups.
Required Key competencies
- Coaching;
- Communicating with Impact;
- Facilitating Change;
- Initiating Action;
- Building Partnerships
- Building Commitment
- Managing Performance for Success; Negotiation;
- Operational Decision Making; Planning and Organizing.
The position has working relations with the following:
Contacts/Key Relationships
Internal
Position Title Relationship Purpose
Regional Audit and Compliance Coordinator- Immediate supervisor
Managing Deputy Regional Director- Consultation on all compliance and audit activity plans, reports and follow ups at the Sub regional level.
Country Directors – Uganda, DRC, Burundi and Rwanda- Consultation on all compliance and audit activity plans, reports and follow ups at the country office level
Heads of Finance and Program support- Consultation on all compliance and audit activity plans, reports and follow ups at the Country Office level.
CO Internal Auditors - Provide technical support and Co-work on the planned assignments.
External (where required)
Partner and peer organizations - For key collaboration
Government ministry, departments and agencies (MDAs)-Joint implementation with CSOs, monitoring, participating in training, stakeholders meeting
Donor(s)- Coordination around program implementation
This job description is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder
HOW TO APPLY:
Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CVs to SOMRecruitment@care.org by 29th July 2016.Kindly indicate the position title on the subject line when applying. Only shortlisted candidates will be contacted.
CARE is an equal opportunity employer promoting gender equity and diversity. Our selection process reflects our commitment to the protection of children from abuse.
