KfW Program Manager - South Sudan

Department: Programme
Position: KfW Program Manager
Contract duration: 6 months, renewable
Location: Maban, South Sudan
Starting Date: ASAP

I. Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometre: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

II. Country Profile

Capital Office: Juba
National Staff: 500
International Staff: 50
Areas: 10
On-going programmes: 8
Budget: 2.9 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention.
Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures.
Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps.
ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.

III. Position Profile

Under the authority of the Country Director, the Program Manager is responsible for the implementation and management of a specific project in coordination with the ACTED country strategy.

1. Ensure external representation of ACTED in relevant sectors
2. Representation vis-à-vis provincial authorities:
   Participate in technical and sectoral meetings to ensure visibility amongst local authorities;
3. Representation vis-à-vis Donors:
   Participate in technical and sectoral Donor meetings and pass relevant information to the Country Director;
4. Representation vis-à-vis international organisations:
   Participate in technical and sectoral meetings and working groups involving NGOs and UN Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental institutions;
   Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided as well as the confidentiality of internal information as required;

More generally, the programme manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

1. Project Cycle Management
2. Project implementation:
   Plan the various stages of project implementation;
   Guide the implementation of the project and the methods of follow-up;
   Manage project finances, logistics and materials;
   Liaise with all internal and external counterparts of the project;
   Assess the activities undertaken and ensure efficient use of resources;
3. Project reporting requirements:
   Set up a clear timeline of reports to be submitted to project Donors;
   Draft narrative reports and contribute to the development of financial reports through regular budgetary follow up;
   Ensure adherence to FLAT procedures.
   More generally, communicate systematically to the relevant Country Director or Area Coordinator on project progress and planning.
4. Provide Relevant Technical Expertise
5. Ensure that technical quality and standards are considered during project implementation:
   Collect technical information and analyse associated opportunities and risks;
   Identify relevant technical authorities and partners, and propose formal partnership and/or contracts.
6. Undertake quality control:
   Analyse technical added-value and project impact;
   Set up technical evaluation exercises during and following implementation.
7. Oversee Programme Staff and Security
8. Guide and direct programme staff:
   Organise and lead project coordination meetings;
   Prepare and follow work plans with each project member;
   Ensure a positive working environment and good team dynamics (solve out potential conflicts);
   Promote team working conditions in the limit of private life;
   Adapt the organigramme and ToRs of project personnel according to the project development;
   Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country or Area Administrator with recommendations (new position, changes to contract or salary etc.);
   Ensure a building of capacity amongst technical staff in the relevant sectors.
9. Contribute to the recruitment of expatriate staff:
   When requested by HQ, undertake interviews to assess technical abilities of expatriate candidates living in the country.
10. Oversee staff security:
    In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
    Contribute to the updating of the security guidelines in the project area of intervention;
    Ensure that security procedures are respected by each member of the project team.
11. Identify Best Practices and Lessons Learned
12. Collect information and tools employed for project implementation;
13. Draft memos detailing lessons learned and best practices identified during the project;
14. Share such memos with internal and external partners;
    Communicate such information to the Country Director or Area Coordinator, to Regional Support Offices and to HQ Reporting Department

IV. Qualifications:

 Master Level education in a relevant field such as International Relations or Development
 Project management experience (management, planning, staff development and training skills) in development programmes
 1-2 years previous work experience in a relevant position
 Proven capabilities in leadership and management required
 Excellent skills in written and spoken English
 Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
 Ability to work well and punctually under pressure

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

HOW TO APPLY:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref : CO/SSUD/SA

ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE

For more information, visit us at http://www.acted.org