Travel and logistical support
- Manage travel and logistics support to the country and regional teams;
- Liaise with travel agent on behalf of country and regional teams;
- Manage updating and periodic review of travel matrix in liaison with Country Finance Manager;
- Coordinate events management planning for project and country events and functions.
Administrative and procurement support
- Manage provision of efficient admin services to country and project teams;
- Develop and implement SOPs to support efficient admin processes across the country programme;
- Liaise with vendor on procedure goods and services ensuring timely delivery and safekeeping ;
- Manage receipts and distributions of project materials/ assets and office supplies;
- Organise country and regional meetings including coordinating provision of secretarial support;
- Coordinate printing and document production of office and project materials;
- Design, implement and maintain secure record keeping system for country and regional offices;
- Organise country and regional meetings including provision of secretarial support;
- Line management of Admin Assistant support at regional level.
Facilities management
- Office management including oversight of Country and regional office reception duties;
- Manage facilities service for Country office, maintenance of office environment and equipment;
- Liaise with Country Finance Manager to ensure proper use and maintenance of physical assets and office, including vehicles, equipment, and furniture and office buildings;
- Receptionist 2 (PTA)
Fleet Management
- Manage monthly m2m vehicle plans and bookings for project and regional team travel;
- Ensure maintenance and servicing of m2m vehicles including use and checking of vehicle logbook;
- Ensure verification and consolidation of monthly mileage claims;
- Coordinate monthly reconciliation of petrol card statement;
- Collect and periodically review vehicle tracker reports ensuring appropriate use in line with organisational policies and team travel schedule.
HOW TO APPLY:
Interested applicants should submit their Curriculum Vitae to the Recruitment Specialist,mothers2mothers via email to deputy@m2m.org by 21 November 2014.
Only shortlisted candidates will be contacted – should you not hear from us by 28 November 2014, you may consider your application unsuccessful.
