We are looking for a highly experienced and active Logistic Coordinator who can lead the logistics, fleet management, warehousing and procurement for the large and varied DRC and DDG projects ranging from demining equipment to individual and community shelter to garage maintenance/workshop to non-food items (NFI) and much more. DRC-DDG is currently scaling up operations for the current crisis.
Who are we?
DRC DDG has been working in South Sudan since 2004 and implements emergency, humanitarian demining, armed violence reduction, livelihood and community driven development activities in six states. The strategic focus of the current South Sudan program is that all forcibly displaced and conflict-affected people can access their rights in a safe and secure environment.
South Sudanese living outside the country have been returning in significant numbers after the Comprehensive Peace Agreement but South Sudan also experiences internal displacement and in 2012-2013 has seen an influx of 180,000 refugees into the northern states of Unity and Upper Nile. DRC DDG is responding to this displacement but the logistical challenges of ensuring that life-saving supplies reach these remote parts of the country are enormous. The logistics department also has to ensure a timely and effective service to the non-emergency parts of the operation that also have major logistical requirements particularly Mine Action.
About the job
The DRC DDG Logistics Coordinator has the overall responsibility for the timely and effective procurement & logistical support required for the implementation of DRC DDG regular and emergency programmes in South Sudan.
Duties and Responsibilities
Planning and Operation
»Design and implement a sustainable and robust procurement and logistics system for the efficient and effective support to all DRC DDG South Sudan regular and emergency programmes and support services;
»Ensure the timely implementation of the CAST (Control, Audit and Support Team) recommendations;
»Develop procurement plans in collaboration with the DRC and DDG heads of programme and team leaders. »Ensure efficient and timely supply of all items from suppliers to the organisation’s warehouses country-wide;
»Ensure compliance with donor requirements, rules and regulations;
»Liaise with the Heads of Programmes on all logistics issues to ensure that all bottlenecks are overcome;
»Implement anti-corruption measures;
»Represent DDG DRC at the Logistics Cluster Meetings
»Ensure that all suppliers and service providers conform with the Code of Ethics, that all contract payments are processed in a timely manner, and that the asset register and inventory item vouchers are up-to-date at all times;
»Ensure that the warehouses are operated in an effective and efficient manner;
»Support the HOFA in finalising inventory lists for donor reports;
»Ensure that the fleet management requirements are actioned on a monthly basis;
»Provide timely procurement and logistics reports as required;
»Dispose of assets efficiently and in accordance with donor requirements;
»Attend internal strategic and planning meetings when required;
»Organize all in-country travel requirements with UNHAS for all DRC-DDG staff.
»Ensure that the compound management costs of the Juba compound are as efficient as possible;
»Build procurement and logistics capacity country-wide;
»Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures;
»Ensure that all new staff receive a comprehensive logistics briefing before being deployed;
»Design and implement a sustainable and robust procurement and logistics system for the efficient and effective support to all DRC DDG South Sudan regular and emergency programmes and support services;
»Ensure the timely implementation of the CAST (Control, Audit and Support Team) recommendations;
»Develop procurement plans in collaboration with the DRC and DDG heads of programme and team leaders. »Ensure efficient and timely supply of all items from suppliers to the organisation’s warehouses country-wide;
»Ensure compliance with donor requirements, rules and regulations;
»Liaise with the Heads of Programmes on all logistics issues to ensure that all bottlenecks are overcome;
»Implement anti-corruption measures;
»Represent DDG DRC at the Logistics Cluster Meetings
»Ensure that all suppliers and service providers conform with the Code of Ethics, that all contract payments are processed in a timely manner, and that the asset register and inventory item vouchers are up-to-date at all times;
»Ensure that the warehouses are operated in an effective and efficient manner;
»Support the HOFA in finalising inventory lists for donor reports;
»Ensure that the fleet management requirements are actioned on a monthly basis;
»Provide timely procurement and logistics reports as required;
»Dispose of assets efficiently and in accordance with donor requirements;
»Attend internal strategic and planning meetings when required;
»Organize all in-country travel requirements with UNHAS for all DRC-DDG staff.
»Ensure that the compound management costs of the Juba compound are as efficient as possible;
»Build procurement and logistics capacity country-wide;
»Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures;
»Ensure that all new staff receive a comprehensive logistics briefing before being deployed;
Organisation, administration and personnel management
»Overall responsibility for the management of the procurement and logistics department and staff;
»Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures;
»Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.
»Ensure that all suspicions and allegations of corruption are reported to the Country Director immediately, unless the Country Director is alleged to be involved, in which case suspicions and allegations should be reported to the Head of Desk in Copenhagen.
»Ensure that the terms of employment for national staff are enforced and that disciplinary issues are dealt with quickly and fairly;
»Ensure that a training and professional development plan is developed for all staff in the logistics department (international and national);
»Develop and implement a plan to address the very poor gender balance in the logistics department country-wide.
»Overall responsibility for the management of the procurement and logistics department and staff;
»Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures;
»Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.
»Ensure that all suspicions and allegations of corruption are reported to the Country Director immediately, unless the Country Director is alleged to be involved, in which case suspicions and allegations should be reported to the Head of Desk in Copenhagen.
»Ensure that the terms of employment for national staff are enforced and that disciplinary issues are dealt with quickly and fairly;
»Ensure that a training and professional development plan is developed for all staff in the logistics department (international and national);
»Develop and implement a plan to address the very poor gender balance in the logistics department country-wide.
Accountability
»Responsible to ensure that all procurement & logistics is conducted in accordance with the DRC’s Operations Handbook Chapters 16, 17 and 18, (Procurement, Vehicles and Warehousing).
»Responsible to ensure that the recommendations of the CAST team are implemented in a timely manner
»Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting to the Logistics Coordinator are reported and with the support of the Country Director and Security Advisor, investigated and concluded swiftly.
»Responsible to ensure that all procurement & logistics is conducted in accordance with the DRC’s Operations Handbook Chapters 16, 17 and 18, (Procurement, Vehicles and Warehousing).
»Responsible to ensure that the recommendations of the CAST team are implemented in a timely manner
»Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting to the Logistics Coordinator are reported and with the support of the Country Director and Security Advisor, investigated and concluded swiftly.
About you
To be successful in this role you must have the following essential competencies:
- Bachelor’s degree in relevant field or extensive experience can substitute qualification.
- 5- 8 years of logistics and supply chain experience gained in developing countries
- Excellent communication skills – verbal and in writing
- Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
- Ability to adapt to the harsh and stressful working conditions of South Sudan and the size of programme
We offer
DRC will offer the successful applicant a one-year contract, renewable dependent on both funding and performance. You must be available to start work as soon as possible and be willing and able to work in Juba, South Sudan.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A6.
For further information about the Danish Refugee Council, please consult our website www.drc.dk
HOW TO APPLY:
Interested? Go to www.drc.dk > About DRC > Vacancies > Current Vacancies and find the job on the list. Then apply for this position by clicking on the apply button.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contactjob@drc.dk
Applications close 10th December 2014.
