Bilingual Secretary
(1 Position)
NB: This vacancy is a locally recruited position which means that candidates applying for this position must be legally resident in the Member State of the duty station at the time of application.
- Department: Human Resources
- Directorate: Human Resources
- Grade: G5
- Annual Salary: USD 19,388 - USD 25,781
- Supervisor: Director, Human Resources
- Reference: ECW-COMM/REC/HR-G/001/2015
- Duration: Permanent
- Duty Station: Abuja, Nigeria
- Closing Date: 30 June 2015
Duties and Responsibilities
- Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Experts diary and schedule;
- Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office;
- Management of mail: create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature;
- Undertake any other duty assigned by the superiors.
Qualifications/Experience/Skills
- Vocational Training/Diploma or equivalent in Secretarial work or Administration;
- At least 6 years experience in a similar position;
- Excellent command of computer applications: MS-Office (Windows, Word, Excel, Internet);
- Document and database management skills;
- Sense of confidentiality;
- Excellent written and oral communication skills;
- able to work under pressure in a multicultural environment;
- organised and high sense of responsibility and relations;
Age
The officer should not be over 50 years old at the point of recruitment.
Language
Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A working knowledge of a third ECOWAS language would be an advantage.
Bilingual Secretary