Job title:Project Management Intern, Save the Children Geneva Advocacy Office
Reports to:Office Manager, Geneva
Based in:Geneva, Switzerland
Purpose:To support the Save the Children Geneva Advocacy Office with Project Management of the Local to Global Grant
Save the Children
Save the Children is the world’s leading independent organisation for children. Thirty member organisations make up Save the Children International, running programmes in over 120 countries, with a staff of more than 17,000. We save children’s lives; we fight for their rights; we help them fulfil their potential.
The Geneva Office
The Geneva Office has a major focus on Advocacy. It currently consists of 12-13 salaried staff and a number of associates/interns. The main goal of the Geneva advocacy function is to create positive change for children by advocating key child rights issues and influencing policy and practice at the global level. This is done by working with and advocating to the United Nations bodies, member states and other organizations based in Geneva. Alongside the advocacy staff, other colleagues work from the Geneva Office in leading roles in fields such as Education and Child Protection.
Local to Global
The Geneva Office provides project management support for the Sida funded advocacy grant, Local To Global. Through the framework of the SCI global campaign, this grant contributes significantly towards building civil society’s and children’s skills and voices to enhance their engagement with decision makers on the implementation of the SDG commitments and national strategies designed for children. The Local to Global approach ensures strong linkages between country offices and our Global Advocacy Offices; providing continuity between our messaging at the local, national and global level. The focus area for all the countries is to ensure their respective governments are on track in prioritising children’s issues, and significantly investing in children left behind; ensuring deprived children are reached in service delivery.
Job Description
The Save the Children Geneva Office is currently looking for an intern to support us in the project management of Local to Global for a period of 6 months, in particular for the coordination of collation, review and submission of the year end Sida reporting templates, while also supporting the general office administration.
The associate’s duties will include:
- Support the coordination and review of the intra-year scorecards
- Support the coordination, review and submission of the 2013-2015 narrative reporting templates across eight country and four advocacy offices
- Attend and take minutes of relevant meetings, including monthly Global Advocacy Office calls
- Supporting planning and delivery of quarterly webinars
- Organise or support arrangements for hospitality, conferences, events, workshops and attend when required
- Develop and maintain information databases (such as hotel lists, consultants lists, conference centres, key contacts etc.)
- Provide logistical support for staff travel and venue arrangements. Make travel and hotel reservations
- Support advocacy advisors in their advocacy work during times of peak workflow
- Working closely with the office manager and advocacy intern, cover routine office duties including telephone reception, organising incoming and outgoing mail, distribution of publications, job/internship enquiries, letters of invitations for visas, updating twitter account and maintaining an orderly and pleasant working environment etc.
- Other tasks as appropriate within a small office requiring willingness and flexibility
- Time will be given for the associate to explore possible employment opportunities in the sector, as appropriate
- Save the Children Geneva office recognize this as a training opportunity so there will be some flexibility for the successful candidate to input into their work plan to potentially develop a project related to their interests.
Qualifications and Skills
- Ongoing or completed Master’s level studies in a relevant field
- An understanding of the advocacy/policy environment of the UN
- Experience/understanding of project management, in particular donor requirements
- A proven ability to work in a multifaceted, international setting with limited supervision and a willingness to learn new skills
- Highly organized and able to anticipate needs
- Strong sense of responsibility coupled with teamwork skills.
- Excellent spoken and written communication skills
- Fluency in English and French (spoken and written)
- Computer skills including Excel, Word, and PowerPoint.
- The right to live in/near Geneva and to work in an associate/intern role
Terms and Conditions
· Full-time for 6 months, starting September/October 2015
· The associate will be paid an allowance equivalent to CHF 1’000 per month for the first three months, rising to CHF2,000 for final three months
HOW TO APPLY:
How to apply
- Please submit your CV and a covering letter in English to geneva.info@savethechildren.org
- The closing date for receipt of applications is c.o.b 21st September 2015
- Interviews will be in English and French
- Only short-listed candidates will be contacted
