Department: Coordination
Position:Area Coordinator – South Sudan
Contract duration: 12 months
Location: Maban – Republic of South Sudan
Starting Date: Jan
I. Background on ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.
II. Country Profile
Capital Office: Juba
National Staff: 266
International Staff: 50
Areas: 3
On-going programmes: 18
Budget: 16 M €
In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention.
Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures.
Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps.
ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.
III. Position Profile
The Area Coordinator is responsible for the implementation of ACTED’s global mandate in the relevant area, and for the scope of activities developed within this mandate.
Responsibilities :
- Ensure ACTED Representation in the area of activity
- Representation vis-à-vis provincial authorities:
o Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
- Representation vis-à-vis Donors:
o Establish and update contact details of potential Donors active in the area of activity;
o Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
o Circulate the Annual Report.
- Representation amongst other international organisations:
o Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP, UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
o Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
o Lead the production of reports and ensure the timeliness and accuracy of information provided, as well as ensuring confidentiality of sensitive information.
More generally, the project manager is expected to contribute to the creation of a positive image and
overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics,
values and stand-point with regard to other actors.
- Contribute to the development of a global intervention strategy and to support its implementation at provincial level
- Analyse the context and develop strategic plans, in consultation with the Country Director:
o Gather and analyse information regarding opportunities and risk;
o Define an operational strategy for finances and HR.
- Implement the financial strategy:
o Oversee drafting of projects and budget development;
o Lead fund-raising and negotiations with Donors in the area of intervention;
o Lead the application and adherence to contract terms and requirements;
o Supervise overall financial commitments and financial risk.
- Implement the operational strategy:
o Supervise Project Managers of the area of intervention in project implementation;
o Help the various teams in negotiations with provincial/local authorities and partners;
o Ensure global coordination and complementarity amongst projects within the area of intervention;
o Assess activities and ensure efficient use of resources.
- Oversee reporting procedures:
o Develop a reporting schedule with regard to Donor deadlines;
o Plan and supervise the development of narrative and financial reports;
o Ensure adherence to FLAT procedures.
o More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.
- Oversee Staff and Security
- Guide and direct the staff of the area of intervention:
o Organise and lead coordination meetings;
o Prepare and follow work plans;
o Ensure a positive working environment and good team dynamics (solve out potential conflicts);
o Promote team working conditions in the limit of private life;
o Adapt the organigramme and ToRs of personnel according to the area development;
o Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
- Contribute to the recruitment of expatriate staff:
o Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates; When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
- Oversee staff security:
o In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
o Update the security guidelines in the area of intervention;
o Ensure that security procedures are respected by the whole staff.
IV. Qualifications
- Master Level education in a relevant field such as International Relations or Development
- Extensive project management experience (management, planning, staff development and training
- skills) in emergency and/or development programmes
- At least four years of previous work experience in a high management position
- Proven capabilities in leadership and management required
- Excellent skills in written and spoken English
- Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
- Knowledge of local language and/or regional experience an asset
- Ability to work well and punctually under pressure
V. Conditions
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
HOW TO APPLY:
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references tojobs@acted.org
Ref : AC/SSUD/SA
For more information, visit us athttp://www.acted.org
