Deputy Chief of Party (DCOP): Finance Administration and Compliance (FAC), DRC
Requisition Number 15-0162
Post Date 10/2/2015
City Lubumbashi
Description Deputy Chief of Party (DCOP): Finance Administration and Compliance (FAC)
Location: Position is based in Lubumbashi with frequent travel to Kinshasa to liaise with donor.
Summary: The DCOP FAC will be responsible for and serve as primary coordinator for all aspects of activity finance, administration, compliance, and sub-grants management-being of vulnerable children and their families.
Specific Duties:
General Financial Management
• Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks.
• Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations.
• Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
• Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
• Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.
Sub-award Management
• In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country.
• Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's.
• Supervise regular site visits by finance staff to conduct site visits to audit partner transactions matching expenditures to adequate supporting documentation.
• Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures.
• Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance.
• Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.
Budgeting and Financial Planning
• Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and provide justification for allocations and reclassifications, when required.
• Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
• Assist in development and tracking of budgets for field programs.
Perform any other relevant duties as assigned by the COP.
Required qualifications include:
• Fluency in both French and English;
• Bachelor’s degree (or related equivalent), plus a minimum of 10 years of experience – 7 years of which must be in management with progressive responsibilities, in developing countries (of which some experience should be in francophone Africa); Master’s degree is preferred.
• Demonstrated experience in financial regulations, policies, and practices of comparable USG or other international programs funded by other donors.
• Strong financial and operational management experience with proven management skills.
• Knowledge of USAID contracts policies, procedures and regulations.
• Prior experience in the DRC preferred.
We are an Equal Opportunity Employer.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
HOW TO APPLY:
To apply for this position, please visit our website at www.pactworld.org
