Project HOPE is currently seeking qualified candidates in anticipation of an upcoming project in support of the PEPFAR-funded, Health Resources and Services Administration (HRSA) Resilient and Responsive Health Systems (RRHS) Initiative. This initiative aims to support the implementation of Sierra Leone’s national health strategies and recovery plans to respond to emerging epidemics, to prevent, manage, and control HIV and other diseases and to improve population health outcomes. All positions are contingent upon award.
Summary of Role:
The Director, Finance and Administration (FAM) is responsible for financial management and oversight of this effort. He/she will provide fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. S/he will be responsible for all project- oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit and contractual compliance.
Essential Functions:
Planning, Budgeting and Reporting
- Lead the development, monitoring, and review of the project budget and ensure effective development of monthly projections and cash advance forecasts
- Ensure compliance with donors’ agreements and implementation per the approved agreement and budget.
- Oversee the preparation of high quality quarterly and annually financial reports
- Monitor grant spending to ensure timely expenditure of donor funds and adherence with Project HOPE and donor regulations.
- Provide direct mentoring and oversight to project staff performing financial and administrative functions
- Advise senior leadership regarding financial and operations-related matters
Financial Management
- Ensure accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
- Ensure financial management systems provides accurate, current and complete disclosure of financial transactions,
- Monitor proper management of cash flow and ensure adherence to budgets
- Design and implement sound internal control systems to safeguard assets, financial records and documents of the organization
- Reviewdisbursements and payroll costs for authenticity and accuracy
- Conduct pre-qualification reviews and selection of potential sub-contractors/grantees and vendors to ensure with organization and donor requirements
- Develop consultant contracts, agreements, and work orders-including scopes of work, deliverables, and payment schedules, ensuring competitive processes and compliance with local policies and guidelines
- Provide technical assistance, as needed, to local partners on financial compliance and reporting
- Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
Auditing
- Serve as liaison with external auditors, facilitates internal and external audit undertakings.
- Prepare responses to audit findings and follows-up on the implementation of audit recommendations.
- Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Chief of Party and Headquarters
Required Qualifications/Skills:
- Minimum of a Master’s degree in Business Administration, Finance, Accounting, or relevant field and at least seven years of demonstrated experience in administrative and financial management of large-scale, complex, international development assistance programs
OR
- Bachelor’s degree in Business Administration, Finance, Accounting, or relevant field and at least ten years of demonstrated experience in administrative and financial management of large-scale, complex, international development assistance programs
- In-depth knowledge of US Government financial management rules and regulations
- Demonstrated ability to analyze financial data, create and track budgets, set up and maintain financial management systems, and experience with financial/accounting software
- Proficiency in MS Office applications
- Fluency in English
Preferred Qualifications:
- Strong financial and operational management experience with proven management skills
- Strong interpersonal and team-building skills
- Extensive experience in developing and managing a donor funded grants program
HOW TO APPLY:
Interested and qualified candidates are encouraged to apply using the following link:
