Duty Station : Dakar, Senegal
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, One year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 March 2017
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the, Regional Director (RD) for West and Central Africa, the direct supervision of the Senior Regional Resource Management Officer (SRRMO) and with the technical oversight of the Department of Human Resources (HRM) at Headquarters (HQs) and the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for monitoring and supporting the human resources functions of the Country Offices (COs) within the region and the Regional Office (RO) in Dakar as well as for assisting the SRRMO on human resources related issues.
Core Functions / Responsibilities:
Regional HR Support
- In coordination with the SRRMO, provide guidance to the COs in the region in managing the human resources function.
- Review contracts and personnel action forms issued for HoO’s in the region and support the SRRMO in reviewing contract extension requests for international staff.
- Monitor the personnel administration of RO Dakar staff, for local staff currently performed by CO Senegal, so as to ensure processes are followed correctly and that documentation is correct.
PRISM HR Administration
- Ensure timely and regular implementation of the Staff Evaluation System (SES) in the RO and in the CO in the region.
- Oversee the maintenance of the PRISM HR Module in the COs to keep the information accurate and up-to-date.
- Support the roll-out/implementation of new HR PRISM updates including eREC.
HR Policy Implementation
- Assist the SRRMO in implementing IOM's Human Resources policies, rules and regulations, as well as standards and techniques taking into account the CO activities; and ensure that the COs’ administrative procedures are in place and followed and are in accordance with these practices.
- Support in the timely and accurate personnel administration and payroll processing of smaller missions and ensure proper documentation with regards to payroll and personnel administration.
- Assist COs in implementation of upscaling or downsizing activities in the region in accordance with HR policies.
Recruitment and Talent Management
- Coordinate the recruitment processes in the region and in the RO, in close liaison with the SRRMO, and provide support to the missions in fulfilling the appropriate staff and non-staff vacancy needs and ensuring relevant recruitment procedures are effectively and swiftly applied.
- Coordinate staff trainings in the RO and in the region, in close coordination with the SRRMO and Staff Development and Learning Unit.
- Assist in training staff in the region in the relevant areas of human resources management including PRISM HR.
Reporting
- Assist in the preparation of reports that may be required in coordination with the SRRMO, RD or HRM.
- Ensure the regular updating of the country offices and the ROs organigrams/ staffing table and contact lists.
- Assist in tracking and monitoring gender balance regional statistics, planning for gender target achievements and assisting Chiefs of Mission in the implementation of IOM’s Gender Policy.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Human Resources, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in Administration and Human Resources Management;
• Familiarity with UN common system or similar systems;
• Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes;
• Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities;
• High level of computer literacy. Good knowledge of MS Office. Knowledge of SAP (PRISM HR) a distinct advantage;
• International HR experience in other IOM missions/ countries is an added advantage.
Languages
Fluency in English and French is required. Working knowledge of any regional language is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 March 2017 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 16.02.2017 to 01.03.2017
Requisition: VN 2017/43 (P) - Regional Human Resources Officer (P2) - Dakar, Senegal (54964919) Released
Posting: Posting NC54976093 (54976093) Released
