International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY
The primary function of the Field Site Coordinator is to supervise all program activities at a particular site, inclusive of supervision of staff, requisition of supplies, inventories, and financial record keeping for the site.
ESSENTIAL RESPONSIBILITIES
- Site Management
• Work with various programmatic and operational staff to ensure the field office receives the appropriate level of logistical, technical, financial, managerial and administrative support to carry out activities • Ensure finance and logistics policies and procedures are implemented and adhered to, with the assistance of the Emergency Admin/Finance Director • Compile monthly and quarterly reports, ensuring statistics are correct and on time • Implement reporting system to monitor and evaluate the objectives • Contribute to production of proposals for new projects • Oversee logistical operations to procure program supplies within program budgets • Ensure all facilities in the field are well maintained and equipped • Work closely with Program Coordinators for effective implementation of programs and projects • Regularly update country office on progression of programs as per protocol • Compile program and donor reports and assists with development of future programs as needed • Work closely with Program Coordinators to identify and assess possible new geographic project locations • Maintain flexibility to take on added responsibility as and when needed
- Representation
• Acts as the liaison to local officials and other NGO officials in their area • Ensure maximum visibility of the agency amongst the NGO community • Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
- Human Resources Management
• Assist in the selection and training of qualified program staff and recommend promotions, disciplinary action and termination of staff in consultation with the Program Coordinator, Country Director and Finance Director • Supervise the staff to ensure their smooth and effective operations • Assist in the development and provision of orientations for newly arrived staff to the field site • Ensure compliance to local labor laws including working hours • Ensure implementation of administrative and human resource policies and procedures • Maintain open lines of communications with all field staff
- Training/ Capacity Building
• Determine training needs for subordinate staff • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs • Advocate and plan for professional development for subordinate staff
- Working Relationships
• Maintain frequent communication with Program Coordinator to ensure program activities and objectives are communicated • Provide leadership in taking a constructive team approach to solving problems • Responsible for and work to improve overall team atmosphere and team building relationships • Attend coordination meetings which are relevant to country activities • Interface with national government and relevant agencies as necessary
- Security
• Oversee security management for programs at site • Manage staff activities and movements • Ensures application and compliance of security protocols and policies
- Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
Qualifications:
• University degree in International Development and/or in a relevant field of study
• Three years experience in program management, logistics and security of which at least one year in developing countries or resource deprived environment • Supervisory experience preferred
• Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs
• Profound cross-cultural awareness and insight into health care issues
• Ability to exercise sound judgment and make decisions independently
• Extremely flexible, and have the ability to cope with stressful situations and frustrations
• Ability to relate to and motivate local staff effectively
• Creativity and the ability to work with limited resources
• Excellent decision making skills
• Team player and strong communication skills, both oral and written
• Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint a plus
