International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
Internal Auditor under supervision and guidance of Internal Audit Coordinator is responsible for reviewing and assessing internal controls and practices, as well as related International Medical Corps and donor’s procedures. Internal Auditor will carry out an independent appraisal of the organization resources to evaluate and improve the effectiveness of risk management, internal control and compliance to International Medical Corps and Donor polices and procedures. The purpose of these assessments is to provide the management an independent, objective assurance and consulting activity to add value and improve International Medical Corps operations. Internal Auditor shall perform audits in all locations of the Corporation to review and evaluate the effectiveness and efficiency of operations, reliability of financial reporting, compliance with applicable local laws and regulations, financial reporting regulations and safeguard of assets. Internal Auditor’s are responsible for preparing reports of the results of the audits i.e quarterly reports and audit field reports after performing on site audits.
Essential Duties and Responsibilities
? To work with field offices and management to ensure systems are in place which ensures major risks are identified and analysed ? To report to both Internal Audit deputy and Internal Audit Coordinator on the major risks and areas of concerns ? To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation ? To conduct any reviews or tasks requested by supervisor, chief executive or Finance Director, provided such reviews and task do not compromise the independence or objectivity of the internal audit function ? To provide management with an opinion on the internal controls in the field offices Tasks Monthly ? Ensures that monthly scanning is received by 30th and documents properly scanned as per index. Follows up with field sites if scanning is delayed. ? Analyses expenses charged to the grants, prepares Test of Transactions on a monthly basis, reviews backup documentation for sampled transactions and makes sure that expenses are administrated according to the International Medical Corps, donors regulations and GAAP, reports any irregularities ? Verifies that all missing docs were received from field sites ? Analyzes all Balance sheet accounts after the monthly financial close ? Reviews breakdown of a/r and a/p accounts, follows up with FDO's and Field Sites if the outstanding amounts have been accumulated and not cleared on monthly basis ? Reviews Buy America for all purchases under the Federal Grants ? Reviews Fly America for all sampled tickets purchased under the federal grants ? Reviews all purchases above established country’s thresholds, ensures that complete procurement documentation and invoices are provided ? Ensures that financial statements, audit reports and supporting documents from our Sub grantees are on the Grant file; follows up with FDO / RFC’s and field re. any suggestions or deficiencies ? Reviews if timesheets for international staff match with the allocation in Sun System, follows up with FDOs, RFCs and field re. missing timesheets or incorrect time allocation ? Reviews information for Local Laws and makes sure that International Medical Corps works in compliance with local laws worldwide. ? Reviews daily cash balances, compare it with the cash safety procedures, follows up with FDOs and field if necessary Quarterly ? Reviews cash reconciliations (reviews that is reconciled with the GL and signed by two persons and all required documents enclosed) ? Reviews Bank reconciliations (reviews that is reconciled with Bank statement, ensures that all outstanding checks from previous period are cashed and all outstanding checks properly reported) ? Reviews calculation of average rate. Ensures that proper rate is used for EC (as per grant doc, rate published on EC web page), UNHCR and any other grants if required in the Donors regulations or grant document. ? Ensures that list of authorized signatures is updated and provided for the quarter ? Reviews and ensures that supporting documents for all In Kinds above 500K are available on I drive (including the Donation letters for donated In Kinds and Inventory list for In Kinds on our stock ). Ensures that we are reconciled between GIK recorded and GIKs received on the field ? Reviews all USAID title II commodities financial recording and ensures we are reconciled and all required documents on the file. ? Ensures that donation letters for any supplies/equipment donated by IMC are available in the monthly scanning ? Ensures that sampled assets purchased for current period are recorded in asset list ? Ensures that field provides list of vendors and list of International Medical Corps employees, run the lists through Bridger Insight system and file the report. Ensures that we are in Compliance regarding Debarment, suspension, ineligibility and voluntary Exclusion. Ensures that signed compliance with EON 13224 reg terrorism is on file. ? Ensures that Air ticket analysis for all federal Grants is reviewed and issues reported ? Reviews reconciliations of TB’s between field and HQ available ? Makes sure that all required reports as per grant docs were submitted ? Reviews gant charts and ensures that goals as per the proposal are fulfilled ? Complete statistics ? Produces quarterly report for Internal Audit per country specifying IA findings 2 months after the quarter end ? Follows up on all previous audit findings Semi-annually ? Ensures that number of International Medical Corps employees (separated for US and UK company) is received from the field ? Ensures that VAT analysis is reviewed and submitted Annually: ? Ensures signed by lawyer Compliance with local laws is obtained and field offices informed that any amendments should be reported immediately ? Ensures that the field inventory of air tickets is properly filled and updated with new arrivals ? Make sure that cash safety procedures are provided from all field sites, reviews the same and ensures that the same is in compliance with International Medical Corps/donor regs ? Reviews schedule of insurance policies with photocopies of insurance policies, make sure that field provides the same and ensure they are available in revised scanning ? Ensures that signed compliance with Marking / Branding (including pictures) is received from the field ? Ensures that signed conflict of interests is provided for staff ? Ensure National staff Handbooks are reviewed and uploaded on NAS-Audit ? Ensures that listing of International Medical Corps vehicles owned/donor and rented is received from the field ? Reviews filling system control, filling system photos should be provided by field sites ? Compiles “revised monthly scanning” with all required docs ? Field audit visit should be carried out at least once per year – monitoring visits for sub-grantees is to be carried out as well. Reviews if all International Medical Corps administrative procedures are implemented properly, follows up on the previous recommendations, assess internal control in place. Prepares audit field visits report for Management that includes all findings and recommendations ? Audit schedules should be prepared and reviewed annually for each country. It’s IA’s responsibility to follows up with the field re. AS and make sure that the same is accurate and completed after the month close by July 31st each year Grant docs: ? Constantly reviews grant docs, ensures that International Medical Corps is in compliance with donor regs ? Ensures that Special provisions are followed, summarize and update word document with special provisions for all grants and describe follows up necessary to ensures that the provisions are adhered to ? Studies donor regs, gets familiar with new donor regs Ad hoc ? Conducts fraud investigations on needed basis Other ? Daily correspondence with Field and HQ on all Audit Matters ? Ensures that all material issues are immediately reported to supervisor ? Other relevant tasks as assigned by the supervisor
Qualifications:
? Bachelor degree at the field of Economics
? Fluency in English with a proven ability to express himself/herself well verbally and in writing
? An ability to gather, analyse and evaluate facts, define problems, draw valid conclusions and to prepare and present concise oral and written reports
? An ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing
HOW TO APPLY:
How to apply:
To officially begin the application process, qualified candidates please go to our career pagehttp://careers.internationalmedicalcorps.org/careers.aspx , noting where you noticed the position you are applying for and complete the online employment application form.
