Logistics/Administrative Assistant
Senegal Office
Africa Lead II
Overall responsibility: The Logistics/Administrative Assistant will be responsible for providing clerical, secretarial, and administrative and logistical support to the Africa Lead II Senegal Office operations and finance administration. The Logistics/Administrative Assistant shall report to the Finance and Administration Manager.
Responsibilities:
· Provide overall logistical and administrative services to the Program Director, Finance and Administration and Technical Teams.
· Respond in a professional manner to walk-ins, calls, mail, and electronic communications, and route messages and information to the appropriate individuals.
· Assist with maintenance of electronic and paper filing related to finance, operations, and the program and technical team.
· Maintain petty cash account, and distributes petty cash to staff as needed per DAI policies and procedures.
· Compose and type correspondences and make photocopies as necessary.
· Provides front desk coverage and assists with the logistics related to trainings, major meetings and conferences i.e. reserving hotel rooms, making travel arrangements, and any other additional assistance for major events.
· Interface as appropriate with regional staff and consultants working in the the Senegal project office.
· Responsible for ensuring the office is clean and replenishes office supplies
· Help manage and monitor the program calendar.
· Take notes/minutes during meetings or training sessions as requested;
· Photocoping and printing of materials for meetings and workshops
· Responsible for any other tasks or duties assigned by the Program Director, Finance Manager, Program Officer, and any other essential staff.
Qualifications:
· A bachelor’s degree in related field and at least 2 years of progressive experience in office management or administration
· Must be able to type and computer literate in Microsoft Office Suite: Word Excel, Powerpoint
· Must have demonstrated ability to multi-task and work in a fast-paced setting as well as the ability to prioritize and shift responsibilities as necessary
· Must work well under pressure
· Previous experience with USAID funded projects highly desired.
· Bilingual French/English is highly preferred
· Must be able to work as a team and demonstrate initiative
· Must have excellent interpersonal and organizational skills
Applications should be sent to: africaleadftf@dai.com by January 26, 2015.
HOW TO APPLY:
Applications should be sent to: africaleadftf@dai.com by January 26, 2015.
