M&E Coordinator
Organization Adeso, www.adesoafrica.org
Organization Adeso, www.adesoafrica.org
Position Title M&E Coordinator
Reporting to Consortium Coordinator
Working with SSNP consortium team; ACTED/Adeso AME Managers and PDQU teams in Nairobi
Programme / Duty station Nairobi with frequent travel to other duty stations
Reporting to Consortium Coordinator
Working with SSNP consortium team; ACTED/Adeso AME Managers and PDQU teams in Nairobi
Programme / Duty station Nairobi with frequent travel to other duty stations
SOCIAL SAFETY NETS PROGRAM (SSNP) CONSORTIUM CONTEXT
The ACTED-Adeso SSNP Consortium, established in early 2013, aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Lower Juba. Targeted communities will benefit through the delivery of predictable and regular cash transfers to vulnerable households, alongside investment in diverse livelihood bases and the provision of support and community led preparedness, early warning and timely response systems.
The ACTED-Adeso SSNP Consortium, established in early 2013, aims to provide a sustainable opportunity for resilience building for communities chronically affected by food insecurity and humanitarian crises in Lower Juba. Targeted communities will benefit through the delivery of predictable and regular cash transfers to vulnerable households, alongside investment in diverse livelihood bases and the provision of support and community led preparedness, early warning and timely response systems.
Both ACTED and Adeso have extensive experience of and presence in humanitarian programming in Somalia, in particular in South-Central Somalia and Lower Juba.
ACTED has been working in South-Central Somalia since 2009, and has developed strong relationships with communities and local authorities through the provision of food security, WASH and livelihood programming. ACTED Somalia's areas of intervention are located in South Central Somalia, across the Juba’s (Middle and Lower), Bay and Gedo regions supported by an operational area office in Mogadishu. ACTED has operated emergency response programs, most notably offering vital humanitarian assistance during the 2011 drought, and is now moving towards resilience building.
Adeso, formerly known as Horn Relief, is an African-based organization established in 1991 in response to Somalia’s devastating humanitarian crisis and civil war. Adeso has been working in Somalia since 1994, and in this time has worked in Lower Juba (Dhobley, Afmadow, Kismayo and Badhaade districts) and Gedo Regions (El Waq, Luuq, Belet Hawa and Dollo districts), as well as in Galmadug, Bari, Sanaag, Mudug and Sool Regions in Puntland and Somaliland. The organization was been working with Somalia’s pastoralist groups, particularly women and youth, to prevent, manage and overcome situations that adversely affect a community’s well-being. Adeso’s Somali operations include 10 field offices delivering programs in five thematic areas: integrated food security, education, water and sanitation, natural resource management and humanitarian response interventions.
POSITION SUMMARY
The M&E Coordinator will act as the technical focal point on all aspects of monitoring and evaluation of the social safety nets consortium. The M&E Coordinator will be responsible for establishing and implementing an effective system to monitor progress, impacts and successes of project activities and performance at all levels. The M&E Coordinator will also monitor all grant activities and ensure that the project complies with donor performance reporting requirements. S/he will conduct assessments, baseline studies, surveys and need assessments to identify necessary changes and future opportunities.
POSITION SUMMARY
The M&E Coordinator will act as the technical focal point on all aspects of monitoring and evaluation of the social safety nets consortium. The M&E Coordinator will be responsible for establishing and implementing an effective system to monitor progress, impacts and successes of project activities and performance at all levels. The M&E Coordinator will also monitor all grant activities and ensure that the project complies with donor performance reporting requirements. S/he will conduct assessments, baseline studies, surveys and need assessments to identify necessary changes and future opportunities.
POSITION PURPOSE
M&E coordinator will be line managed by the consortium coordinator and technically work with ACTED and Adeso M&E focal points; and will be responsible for project level activities in relation to monitoring of project activities, data management, learning and knowledge management. Working closely with project teams, he/she will support project monitoring and evaluation by providing and managing SSNP consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis. The role involves providing technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.
M&E coordinator will be line managed by the consortium coordinator and technically work with ACTED and Adeso M&E focal points; and will be responsible for project level activities in relation to monitoring of project activities, data management, learning and knowledge management. Working closely with project teams, he/she will support project monitoring and evaluation by providing and managing SSNP consortium databases and undertaking some project data management responsibilities including data collection, collation and analysis. The role involves providing technical support on design of thematic survey forms, data processing tools, management of data entry and validation, management and tracking project data using quantitative and qualitative data analysis basics.
He/she will have the overall coordination and running of the M&E system at the Nairobi and field level; providing support and oversight for M&E Officers; visiting to assist with monitoring activities and provide technical guidance (particularly training of data collectors and methodology work); managing the project database; undertaking analysis and producing monitoring reports as needed; disseminating monitoring information; working across to bring together data from the two organisations together for analysis and reporting.
The M&E coordinator will be focal person in developing and managing the Program Measurement system, building the capacity of consortium staff and partners in M&E and supporting all consortium M&E and research-related activities of field projects.
SPECIFIC ROLES AND RESPONSIBILITIES
• Coordinate data collection, analysis and reporting on performance indicators by project team members and project counterparts;
• Provide technical support to the Consortium members and partners to embed M&E and accountability in their consortium projects.
• Develop monitoring and evaluation guidelines, frameworks and indicators for DIPECHO VI action plan in close collaboration with the Consortium Manager.
• Organize and facilitate meeting with Consortium members on M&E progress, challenges and way forward.
• Assist the Consortium coordinator to prepare and verify ToRs for hiring external consultants for any capacity building inputs or research activities.
• Monitor the implementation of recommendations and action points.
• Communicate widely within the consortium and externally the learning processes on M&E.
• In coordination with the consortium members, ensure and enhance primary stakeholder ownership of programme via community participation and consultation and use of participatory approaches in M&E.
• Develops the Project Management Plan setting out specific quantifiable performance indicators and targets for overall objectives and activities and establishing monitoring systems to measure project progress;
• Leads writing of quarterly technical and financial reports and assists the consortium coordinator in writing annual work plans;
• Utilizes critical inputs, feedback, and assessments from evaluation partners to inform changes in program approaches and scale-up.
• Help standardize program measurement and M&E tools and systems and ensure the project has robust monitoring plan in place.
• Develop and actively manage donor performance monitoring plans, including working closely with external evaluators during donor assessments and evaluation;
• Work with Nairobi and field offices and program staff to ensure adequate M&E systems and quality controls are in place that meet donor requirements and the needs of the program;
• Manage consortium project monitoring information system to ensure efficient and effective collection, entry, analysis and amalgamation of project data (both quantitative and qualitative) and proper reporting of the outcomes and impacts of all projects.
• Build the capacity of Monitoring and Evaluation staff to analyze & disseminate regional data and conduct data quality audits;
• Build capacity of program staff to conceptualize, collect, use and disseminate MIS data.
• Provide technical assistance in producing quarterly reports of program outputs and accomplishments
• Assist with management of the Research as required
• Help refine consortium’s methodologies for ensuring beneficiary accountability.
• Provide technical support to dedicated project staff in the field, through regular telephone/skype meetings, field visits and on-the-job mentoring/coaching.
• Support Program Managers and M&E staff with the planning and implementation of baseline surveys, needs assessments, mid-term and end of project reviews/evaluations including preparation of TORs.
• Coordinate with other agencies for learning and sharing of good practices in M&E.
• Develop appropriate data management templates and formats for project activities and support project partners on data management systems.
• Coordinate data collection, analysis and reporting on performance indicators by project team members and project counterparts;
• Provide technical support to the Consortium members and partners to embed M&E and accountability in their consortium projects.
• Develop monitoring and evaluation guidelines, frameworks and indicators for DIPECHO VI action plan in close collaboration with the Consortium Manager.
• Organize and facilitate meeting with Consortium members on M&E progress, challenges and way forward.
• Assist the Consortium coordinator to prepare and verify ToRs for hiring external consultants for any capacity building inputs or research activities.
• Monitor the implementation of recommendations and action points.
• Communicate widely within the consortium and externally the learning processes on M&E.
• In coordination with the consortium members, ensure and enhance primary stakeholder ownership of programme via community participation and consultation and use of participatory approaches in M&E.
• Develops the Project Management Plan setting out specific quantifiable performance indicators and targets for overall objectives and activities and establishing monitoring systems to measure project progress;
• Leads writing of quarterly technical and financial reports and assists the consortium coordinator in writing annual work plans;
• Utilizes critical inputs, feedback, and assessments from evaluation partners to inform changes in program approaches and scale-up.
• Help standardize program measurement and M&E tools and systems and ensure the project has robust monitoring plan in place.
• Develop and actively manage donor performance monitoring plans, including working closely with external evaluators during donor assessments and evaluation;
• Work with Nairobi and field offices and program staff to ensure adequate M&E systems and quality controls are in place that meet donor requirements and the needs of the program;
• Manage consortium project monitoring information system to ensure efficient and effective collection, entry, analysis and amalgamation of project data (both quantitative and qualitative) and proper reporting of the outcomes and impacts of all projects.
• Build the capacity of Monitoring and Evaluation staff to analyze & disseminate regional data and conduct data quality audits;
• Build capacity of program staff to conceptualize, collect, use and disseminate MIS data.
• Provide technical assistance in producing quarterly reports of program outputs and accomplishments
• Assist with management of the Research as required
• Help refine consortium’s methodologies for ensuring beneficiary accountability.
• Provide technical support to dedicated project staff in the field, through regular telephone/skype meetings, field visits and on-the-job mentoring/coaching.
• Support Program Managers and M&E staff with the planning and implementation of baseline surveys, needs assessments, mid-term and end of project reviews/evaluations including preparation of TORs.
• Coordinate with other agencies for learning and sharing of good practices in M&E.
• Develop appropriate data management templates and formats for project activities and support project partners on data management systems.
SKILLS AND QUALIFICATIONS
• Bachelor’s degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.
• Knowledge and experience in qualitative and quantitative data management techniques including proficient and skilful use of SPSS, STATA, EXCEL, Epi-info software’s.
• Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.
• Experience analyzing quantitative and qualitative data;
• Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation;
• At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.
• Somalia M&E experience will be a plus.
• Excellent written and spoken English.
• Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
• Ability to work independently and under pressure in a rapidly changing professional environment.
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.
• Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems;
• Bachelor’s degree or equivalent in social sciences, statistics, mathematics, business administration or computer science, with relevant experience in data analysis in emergency or development sector.
• Knowledge and experience in qualitative and quantitative data management techniques including proficient and skilful use of SPSS, STATA, EXCEL, Epi-info software’s.
• Experience on project monitoring and evaluation with special emphasis on data management including data collection, analysis and storage.
• Experience analyzing quantitative and qualitative data;
• Experience working with an international development organization and knowledge of reporting procedures, best practices, guidelines and tools for monitoring and evaluation, especially impact evaluation;
• At least 5 years’ experience in monitoring and evaluating Food security and livelihoods projects.
• Somalia M&E experience will be a plus.
• Excellent written and spoken English.
• Ability to work in a multi-cultural, multi-ethnic environment with respect for diversity.
• Ability to work independently and under pressure in a rapidly changing professional environment.
• Diplomacy and good interpersonal skills, with the ability to remain calm under pressure and not lose sight of strategic priorities.
• Excellent written and verbal communication skills and relevant computer software skills with proficiency in data management systems;
HOW TO APPLY:
APPLICATION PROCESS
This is a challenging opportunity for a dedicated and highly motivated professional who is highly organized and can work with a high degree of independence.
This is a challenging opportunity for a dedicated and highly motivated professional who is highly organized and can work with a high degree of independence.
Please submit your application to jobs@adesoafrica.org quoting the position in the email subject matter by 16th January 2016
Each application + CV in one attachment should be addressed to the HR Director and should include the following:
- An updated CV (maximum 3 pages);
- A cover letter which should include remuneration requirements and contact information for three previous supervisors as referees who will only be contacted with consent
Applications not including all of the above information will not be reviewed. Only shortlisted candidates will be contacted. Adeso is an equal opportunity employer. This position is only open to those who can legally live and work in Kenya.
Please note:
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
