Program Assistant, West & Central Africa
West & Central Africa
Based in Washington, DC
Reports to the Senior Financial Analyst, WCA
Who we are
We're Population Services International (PSI), the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI'ers” around the world. It's a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
Join us
The WCA region is a vast and diverse region. It includes some of PSI's largest programs (Nigeria, DRC) as well as some of its smallest (CAR, Burundi); some of its most long-standing platforms (Guinea, Haiti) as well as some of PSI's most recently established platforms (Liberia). The countries within the WCA region suffer from many of the same health problems plaguing so many countries in sub-Saharan Africa: high infant mortality, low contraceptive prevalence rates, limited access to sanitation and safe water, and endemic malaria, with all countries in the region confronting either concentrated or generalized HIV epidemics.
We are looking for a Program Assistant (PA) to support program management functions in the West and Central Africa (WCA) department. The PA will have wide-ranging responsibilities and work with PSI staff at all levels both in Washington and overseas. You will be responsible for providing finance and programmatic administrative support to the staff of the WCA region, ensuring smooth and timely flow of work. The position requires flexibility and willingness to assume varied duties and projects with an emphasis on finance and programmatic administrative tasks, but with room for growth as WCA is committed to finding and retaining talented staff.
Sound like you? Read on.
Your contribution
You will:
Finance Administrative Support
- Assist the WCA team in the preparation, review and editing of documents, presentations, reports, and proposals; compile and collect data; and draft correspondence as needed;
- Assist the Senior FA and WCA team with various financial functions such as monthly variance analysis, journal entries, and reclassifications;
- Review and monitor the WCA budget on a monthly basis and present the variance analysis to the Senior FA;
- Assist in review of contractual documents and/or budgets;
Programmatic Administrative Support
- Schedule and prepare for meetings and take minutes as requested;
- Assist with the organization and coordination of departments meetings, workshops and events;
- Assist with travel arrangements for WCA staff including: helping to secure visas for urgent travel, making hotel reservations and airport pick-up for visitors to D.C.;
- Create and maintain filing systems, classifying, and tracking country-specific documentation and design innovative ways to manage knowledge and information tracking needs, including compilation of selected metrics;
- Coordinate procurement and logistics of services and payments;
- Manage communications with overseas staff, administrative follow-up; and
- Fulfill other programmatic and administrative functions as required.
What are we looking for?
The basics
- You have a Bachelor's degree.
- You have at least 1-2 years experience working in a fast?paced office environment.
- You have advanced computer skills in Excel, Word, and PowerPoint.
- You are customer service oriented.
- References will be required.
- Must be authorized to work in the United States. N.B. PSI will not consider work visa sponsorship for this position.
What would get us excited?
- Fluency in French: You are fluent and enjoy speaking and writing French.
- Excellent Interpersonal Skills. You are able to work with many people across diverse backgrounds.
- Can-do Attitude. You can juggle multiple competing deadlines without getting flustered and with a sense of humor.
- Your Passion:You are passionate about international health and development issues.
- Organizational and Administrative Wiz. You love staying organized and paying special attention to details.
STATUS
- Exempt
- Level 9
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
PI92748631
HOW TO APPLY:
