| The mission of WHO is the attainment by all peoples of the highest possible level of health. | |
| Vacancy Notice No: AFRO/15/FT83 Title: Human Resources Assistant/RSU Grade: G6 Contract type: Fixed-Term Appointment Duration of contract: 2 years | Date: 12 February 2015 Application Deadline: 26 February 2015 (11 day(s) until closing deadline) Currently accepting applications Duty Station: Brazzaville, Congo Organization unit: AF/IVD Immunization and Vaccine Development (AF/IVD) / AF/IVU Management Support Unit IVD (AF/IVU) AF/IVU Management Support Unit |
| OBJECTIVES OF THE PROGRAMME : Regional Office Management Support Unit (RSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system. | |
| Description of duties: The Human Resources Assistant reports to the RSU Manager, and perform the following GSM duties :- 1. He/she assists in providing relevant HR information and initiating transactions in GSM in the following areas: Initiate position actions (Position classification and reclassification actions); Initiate Hiring and staffing actions, including requesting vacancy notices and hiring of consultants and APWs to individuals through the Procurement module; Contract Management (appointments, extension of appointments, separation actions) changes in status actions; Advise on possible reasons of HRAP rejections; Provide support to Staff in initiating TRs for statutory travels (Processing of staff entitlements); Provide support to Staff in the use of the staff self-service module (GSM end-users). 2. Monitoring and Reporting of HR Actions: Through regular reporting, he/she will monitor transactions initiated, appointments coming to an end and that need to be extended, separation actions for a timely action on the part of managers and staff. 3. He/she will liaise with HR counterparts in HRM/AFRO and GHR to ensure a proper follow up on actions initiated at the RSU level; 4. Leave Administration; 5. The incumbent will serve as back up to the team members in similar or different positions within the RSU. | |
| REQUIRED QUALIFICATIONS | |
| Education: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures. Training in UN/HR systems is an advantage. Proven skills in drafting and editing required. | |
| Skills: Work requires maintaining up to date knowledge on any changes to Staff Regulations and Rules as well as standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset. Competencies : Generic 1. Communicating in a credible and effective way 2. Producing results 3. Fosters integration and team work 4. Moving forward in a changing environment | |
| Experience: At least 8 years of experience in Human Resources and preferably with several years experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures and practices as related to the work. Experience in other areas such as Programme Management, Travel and Procurement would be an asset. | |
| Languages: A good knowledge of French with a working knowledge of English. | |
| Annual salary: (Net of tax) at single rate | |
| This vacancy notice may be used to fill other similar positions at the same grade level. | |
| Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures. | |
| All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. | |
| WHO is committed to workforce diversity. | |
| Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted. | |
