Closing date: Sunday, 3 May 2015
Posting Title: CONTRACTS MANAGEMENT OFFICER, P4
Job Code Title: CONTRACTS MANAGEMENT OFFICER
Department/ Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: GOMA
Posting Period: 18 April 2015-3 May 2015
Job Opening number: 15-PRO-MONUSCO-42682-F-GOMA (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located within the United Nations Stabilization Mission in the Democratic Republic of Congo, in Goma (North Kivu). The incumbent reports to the Chief of Contracts Management Officer. The focus of this job is to assist the Contracts Compliance and Performance Management Unit (CCPMU) in the effective implementation of service and commodity contracts, with the aim of ensuring proper performance of obligations by both parties.
Responsibilities
Under the overall supervision of the Chief Contracts Management Section, the Contracts Management Officer P-4 will be responsible to:
- Manage the work of the Contracts Compliance and Performance Management Unit to ensure the effective implementation of contracts, with an aim to achieve probity and proper performance of obligations by both parties;
- Develop and implement operational plans, Standard Operating Procedures (SOPs), initiatives and projects relating to contract compliance and management;
- Liaise with senior management and provide recommendations to ensure that contracts are properly developed, awarded and managed;
- Ensure the unit's inputs to Mission's budget and acquisition planning;
- Support the procurement process including providing input to SOWs, LCC presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and guidance during contract formulation, drafting and negotiation;
- Support the contract implementation including the development of a quality assurance plan to provide a systematic, structured method to evaluate services and products;
- Assist in contract close out including identifying, memorializing and disseminating best practices and lessons learnt and performing contractor assessment from CCPM perspective;
- Coordinate and supervise all efforts by the Mission to enforce the contract in consultation with the Supply Section, Contract Administration Unit at UN HQs, as appropriate, and liaising with other Departments, including handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies;
- Coordinate and supervise all efforts towards the resolution within the terms and conditions of the contract of conflicts/problems arising in cases of poor performance or non-compliance with contractual obligations;
- Coordinate relevant audit responses;
- Ensure that the CCPM maintains complete and accurate electronic and hardcopy records to ensure proper accountability;
- Develop and ensure the implementation of the CCPM's work program;
- Define the roles and responsibilities of UN personnel within the Unit;
- Establish performance indicators for Unit's staff;
- Manage and supervise team-building and career development of Unit's staff;
- Perform other related work as required, act as Officer in Charge CCMS.
Competencies
Professionalism
- Demonstrated knowledge in the field of contract and project management, including knowledge of quality assurance, supply/distribution contracts;
- Practical knowledge of management of commodity and service contracts in a field/decentralized operation;
- demonstrated responsibility and very good knowledge of UN financial rules;
- procurement manual and contracts management policy, ability to develop, maintain and supervise management control systems.
- Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication
- Speaks and writes clearly and effectively;
- listens to others, correctly interprets messages from others and responds appropriately;
- asks questions to clarify, and exhibits interest in having two-way communication;
- tailors language, tone, style and format to match audience;
- demonstrates openness in sharing information and keeping people informed.
Accountability
- Takes ownership of all responsibilities and honours commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments;
- takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance
- Delegates the appropriate responsibility, accountability and decision-making authority;
- makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;
- monitors progress against milestones and deadlines;
- regularly discusses performance and provides feedback and coaching to staff;
- encourages risk-taking and supports creativity and initiative;
- actively supports the development and career aspirations of staff; appraises performance fairly.
Judgement/Decision-making
- Identifies the key issues in a complex situation, and comes to the heart of the problem quickly;
- Gathers relevant information before making a decision;
- Considers positive and negative impacts of decisions prior to making them;
- Takes decisions with an eye to the impact on others and on the Organization;
- Proposes a course of action or makes a recommendation based on all available information;
- Checks assumptions against facts;
- Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Education
- Advanced University degree (Master's degree or equivalent) preferably in business administration, commerce, public administration, law or related area.
- A first-level degree university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- At least 7 years of progressively responsible professional experience in supply chain, project/contract management, logistics support and/or procurement of global service contract(s) is required.
- Experience in managing support services of international peacekeeping or military operations is highly desirable.
- Extensive knowledge of the UN rules, regulations and working practices pertaining to field missions is an advantage
Languages
- English and French are the working languages of the United Nations Secretariat.
- For the position advertised, fluency in oral and written English and French is required.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
United Nations Considerations
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
