PositionProject Manager
Project: Natural Resources Management for Sustainable Livelihoods in East Darfur
Place of Performance El Dain, Sudan
Contract Duration 1 year
Starting Date
OVERVIEW OF CTG GLOBAL
CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.
CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.
OVERVIEW OF THE POSITION
The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.
The mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects/programmes, infrastructure and procurement in a sustainable and efficient manner. Our client’s provides its partners with advisory and implementation services for projects ranging from building infrastructure, to procuring goods and services. Our client works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects with a focus on developing national capacity.
Working in some of the world’s most challenging environments, our client’s vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness to advance sustainable implementation practices in development, humanitarian and peace building contexts
GENERAL FUNCTIONS
Purpose and Scope of Assignment
The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both our client and its partners. Success of the Project(s) and hence Project Manager will be based on the Success Criteria of engagements which are linked to the below responsibilities. The duties and responsibilities of the Project Manager Level 3 are similar to that of the Project Manager Level 4, with the difference in grades being determined by the project(s) level, complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more Level 3 project. A project manager at this level would likely be expected to manage one or more complex and risky projects. The project(s) would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, independently, the below duties and responsibilities of the project success criteria:
Stakeholder Management:
· Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
· Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
· Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
· Manage the information flows between the Project Board/OC Director and the project(s)
Delivery and Performance:
· Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
· Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
· Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
· Liaise with any external suppliers or account managers
· Authorize Work Packages
· Advise the Project Board and OC Manager of any deviations from the plan
· Identify and manage risks so that maximum benefit to client and stakeholders is achieved
· Manage and review product quality and ensure products are accepted
· Monitor and evaluate performance of service providers
· Identify and report potential business opportunities for our client to supervisor
· Identify and report threats to internal business case to supervisor
Procedures:
· Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
· Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
· Prepare the following reports:
i.Highlight Reports
ii.End Stage Reports
iii.Operational Closure Checklist
iv.End Project Report
v.Handover Report
· Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
· Ensure that all expenditure comply with Financial Rules and Regulations (FRR).
· Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
· Understand and manage overheads, allocable charges, and related corporate charges as they apply to the project
· Understand the unique structures of the UN and budget appropriately for personnel
· Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
· Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management:
· Participate in the relevant Communities of Practice
· Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
· Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of policies
· Complete lessons learned as per reporting format
· Incorporate lessons learned from others as per planning format
Personnel Management:
· Lead and motivate the project management team
· Ensure that behavioural expectations of team members are established
· Ensure that performance reviews are conducted
· Identify outstanding staff and bring them to the attention of the OC Director
· Have a thorough understanding of personnel contract modalities (including ICA and Staff)
· Select, recruit and train team as required by project plans
· Perform the Team Manager role, unless appointed to another person(s)
· Perform Project Support role, unless appointed to another person or corporate/programme function
· Ensure safety and security for all personnel and comply with UNDSS standards
Core Values and Principles:
· Understand and respect sustainability principles
I.Look for ways to embed sustainability principles in day to day project management
II.Seek opportunities to champion gender equality at work place
III.Champion and communicate project’s sustainability aspects with key stakeholders
· Understand and Respect National ownership and capacity
i.Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
ii.Seek opportunities to recruit qualified local staff
iii.Look for ways to build capacity of local counterparts
· Partnerships and Coordination
i.Understand the UN Development Assistance Framework (UNDAF) and our client, the project’s place in the humanitarian system
ii.Know the Millennium Development Goals (MDGs) and seek to contribute within the deliverables of the project
iii.Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners
· Accountability for results and the use of resources
i.The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor
· Excellence
i.Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
Additional Requirements:
· Knowledge of EU project policies and procedures is an asset.
· Thorough knowledge of NGOs working procedures is an asset.
Monitoring and Progress Controls
General:
Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case. Contribute to the overall business targets and needs.
ESSENTIAL EXPERIENCE
Education
· Master Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline.
· University Degree (bachelor’s degree / first level) with a combination of 9 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advance university degree
· PRINCE2 Practitioner Certification – Preferred
· Complete the Project Management Foundation course (within one year after signing this TOR)
· A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
Work Experience
Standard:
Seven years (or more based on academic credentials) of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
Additional Requirements:
• Work experience in the humanitarian system, EU system, and/or with NGOs is highly desirable.
• Experience in natural resources management and relevant cross-cutting issues, is highly desirable.
• Experience in gender analysis, gender sensitive planning and monitoring is desirable.
• Experience in coordination of complex projects involving several partners is desirable.
• Knowledge of Sudan is an asset.
Key Competencies
Below general Certifications, Contextual Skills and Project Management Skills are required:
Certifications
• PRINCE2® Foundation required
• PRINCE2® Practitioner an asset, but required completion within first 6 months of onboarding
Contextual Skills
• International organisations experience
• Management experience
Project Management Skills
• Budget Management
• Capacity Building
• Client Management
• Contracts Negotiation
• Financial Rules and Regulations
• Knowledge Management
• Monitoring and Evaluation
• Multistage Reporting
• Project Design
• Project Development
• Project Management
• Risk Analysis
• Stakeholder Management
• Develop project team
HOW TO APPLY:
Interested candidates should submit their CV along with their application letter via e-mail tocareers@ctgglobal.com with reference to “BHJOB2678_811” in the subject line. Short-listed candidates will be contacted for an interview.
